SWCSCHD

Schedule of Courses on the Web

Navigating to the Department Scheduling Form [SWCSCHD]

Logging on

You can access BANNER INB by logging in to myUVM at myuvm.uvm.edu or by navigating to BANNER directly through a browser. Currently Internet Explorer is the only supported browser for BANNER INB. This means that while other browsers may work, you may experience some technical difficulties with them.

To enter BANNER INB via myUVM:

Go to myuvm.uvm.edu
Enter your NetID and password. (These are the same credentials you use for your email.)
Click the employee tab
Click BANNER INB

To navigate to BANNER directly:

Start by opening a session of Internet Explorer and entering http:www.uvm.edu/banner in the address bar.

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The Logon window will open in addition to your original window. .

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Note: Both windows need to remain open for your session to stay active.

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In the Username field, type your netid.

Tab to the next field

In the Password field, type your Banner password.

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Note: If you press Enter instead of Tab to move from Username: to Password:, you will get the following error message. If this happens, just click OK and try again.

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You are now at the Banner Main Menu

In Banner, there are several ways to navigate within forms.

Key Stroke combinations (to see Key Stroke functions, in the Menu Bar select Help/Show Keys)
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Mouse click

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There is an Auto Help Line at the bottom of every Banner screen is a status line which displays error messages and important information about your next step. In this line functions are displayed in uppercase letters. The following functions are the ones you will probably use most frequently…..

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Navigating to the Schedule Form from the Banner Main Menu

Enter the form name SWCSCHD in the ‘Go To’ field and select Enter. The form will be displayed.


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Getting around in SWCSCHD

When you are working in the form, Banner functions should be used when the Auto Help Line specifies them. Navigation in the form itself, however, is a little different from the rest of Banner.

To go to the first line	Tab
To move forward in a line	Tab
To move backward in a line	Shift + Tab
To select an item from a list	Enter
To go to the next line	Down Arrow
To return to the previous line	Up Arrow
To return to the top of the form	Shift + F7

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Entering Information on SWCSCHD

Enter term and subject in the top part of the form (called the Key Block) and press Ctrl+PageDown or TAB

TERM - Format is YYYYSS where YYYY is the year and SS indicates the term

01 = Spring (think January)

06 = Summer (think June)

09 = Fall (think September)

Example: 200901 = Spring 2009

Use the following guide to enter/modify section information:

Field name	Did it Roll?	New and Update info entered by	Description
CRN	N	SYST	This field is filled in automatically when the record has been SAVED; a negative number displays until that time. A new CRN is generated when courses roll.
Subj	Y	SYST	Autofills with subject entered in the key block at the top of the form.
Crse	Y	SYST	Enter the course number (or press F9 to select from a list). The # autofills on rolled courses and cannot be changed. Must be an active course # for the semester being entered. If a new course number is still in the approval process, please enter a special topics number (i.e. 095, 096,195,196,etc).
Sect	Y	DEPT	This field autofills on rolled courses but can be changed on the main screen. Sections with the same Subj/Crse combination must have different section letters. If you mistakenly enter two sections with the same section number (e.g. enter MATH 19 A twice) you will get an Oracle error: FMR-40508: ORACLE error: unable to INSERT record. For one of the sections, you need to change the duplicate section number to something different. So, if you have 2 sections of MATH 19 A, you need to change one to MATH 19 B (or whatever section number will make it unique). Day division courses use A-Z for most sections. If you have more than 25 sections, such that all letters are used, start using double letters: AA, BB, CC. Linked lab/discussion sections should use letter of the lecture session plus 2 #s if all linked sections meet in the same lecture (Lec A, Disc A01, Disc A02, etc.) or “L” plus 2#s if the students can choose from multiple lectures (Lec A, Lec B, Lab L01, Lab L02, etc.). Single digit labs should use the preceding 0 (A01, not A1, A02, not A2) so they will sort properly. If all students in a lecture meet as a group in the same lab, the lab should be entered as a second meeting pattern of the same section and not as a separate linked lab. CE courses use Z1-Z9 except for online and off-campus courses.
Schd Type	Y	DEPT	This field autofills on rolled courses but can be changed on the main screen. Press F9 to choose from a list of available types. All sections with the same Subj/Crse combination should have the same type if students should not be allowed to enroll in multiple sections. Courses, including Special Topics and linked sections should have different schedule types if students should be able to enroll in multiple sections (e.g. all lectures should be Ls and all labs Bs).
Insm Code	Y	DEPT	This field autofills on rolled courses but can be changed on the main screen. Press F9 to choose from a list of available types. Instruction Methods is a new field that was added to ensure that sections were properly coded with respect to instruction method. Some courses have multiple instruction methods. Please select the appropriate value from the drop-down list.
Camp Code	Y	DEPT	This field autofills on rolled courses but can be changed on the main screen. M is for Day Division courses, C for Continuing Education
Title	Y	SYST DEPT	Displays but in most cases cannot be changed. A title may be changed for some courses such as special topics. Tab to the title field; if the cursor lands in the title field, the title can be changed. If you are changing a title that includes “D1” or “D2”, please do not remove these entries. There is an approval process for adding D1 or D2 designations to courses, so please do not add these to courses that do not already have them. If you believe a course should be designated as D1 or D2 and it is not appearing in the title, please contact the Registrar’s Office.
Max Enrl	Y	DEPT	Enter the estimated enrollment for the section. Please give an accurate estimate. Note, if the section is going to be cross listed, this value should be the maximum enrollment you want for this section. Use the SOC PRINTED COMMENT field to communicate the overall enrollment for the cross listing.
Proj Enrl	Y	RO	For Registrar Office course management use only.
Mult	N	SYST	An * will appear if there is more than one meeting pattern.
Begin	Y	SYST DEPT	Spring and Fall Instructions Only Instructions for sections meeting in a General-Purpose(GP) room: Sections using general purpose classrooms should use the standard begin AND end times for all of the days of the pattern. When entering a new section a window will automatically open with a list of standard meeting patterns. Please select from one of the options. When modifying an existing section, navigate to the “Begin” time and press "ctrl-page-down” to open the meeting pattern window. Click on the down-arrow under “Begin Time” and select the new standard time from the list. Entering a non-standard time for a section meeting in a GP room: When modifying an existing section : 1.Click on ‘Begin’ time and press ctrl-page-down 2.Click on drop-down arrow under “Requested Exception Ind” and select Associate Dean exception. Check the “GP Ind” box if it isn’t checked (click OK if warning window pops up) and enter correct begin and end time. Enter correct meeting days (codes are M T W R F S U). Enter room requested. Save. 3. Enter ESMP note with detailed reason for exception request (See Notes section below for more info) When entering a new section from scratch : 1.Enter Subj, Crse, Sect, Schd Type, Insm Code, Camp Code, Title and Max enrollment 2.When you tab over to the Begin Time Field, the standard meeting time window will open 3.Click “Cancel” and enter the begin, end times and days. 4.Enter “ONCMP” in Bldg and “SEE NOTES” in room field 5.Enter instructor information and SAVE 6.Go to Begin time field and press ctrl-page-down 7.Click on drop-down arrow under “Requested Exception Ind” and select Associate Dean exception. Check the “GP Ind” box (click OK if warning window pops up) and enter GP room requested. Save. 8. Enter ESMP note with detailed reason for exception request (See Notes section below for more info) Instructions for sections meeting in a departmentally scheduled room: When modifying an existing section, press Ctrl+PageDown . Uncheck the ‘GP Ind’ box, enter the time and days the section meets, codes are M T W R F S U. The departmentally scheduled room must be entered in the Bldg and Room fields otherwise an error will be generated. If the room isn’t loaded in Banner, please enter ONCMP in Bldg field and SEE NOTES in Room field. Enter the room information in the comments sections. When entering a new section, select ‘Cancel’ when the standard meeting pattern window opens, and enter a standard begin time and an end time using military time. Leading zeros must be entered ( eg , 0800 for 8:00am). A military time guide is at the end of this document. Enter the days the section meets, codes are M T W R F S U. The departmentally scheduled room must be entered in the Bldg and Room fields otherwise an error will be generated. If the room isn’t loaded in Banner, please enter ONCMP in Bldg field and SEE NOTES in Room field. Enter the room information in the comments sections. Instructions for sections meeting online: 1.Enter Subj, Crse, Sect, Schd Type, Insm Code, Camp Code, Title and Max enrollment 2.When you tab over to the Begin Time Field, the standard meeting time window will open 3.Click “Cancel” and tab over to the Bldg field. 4.Enter “ONLINE” in Bldg and “SEE NOTES” in room field 5.Enter instructor information and SAVE Instructions for sections meeting off campus: 1.Enter Subj, Crse, Sect, Schd Type, Insm Code, Camp Code, Title and Max enrollment 2.When you tab over to the Begin Time Field, the standard meeting time window will open 3.Click “Cancel” and either enter time and days or tab over to the Bldg field. 4.Enter “OFFCMP” in Bldg and “SEE NOTES” in room field 5.Enter instructor information and SAVE 6.Enter location in Comments Summer Instructions All sections whether in a general purpose classroom or locally scheduled space must use the standard begin AND end times for all of the days of the pattern. When entering a new section a window will automatically open with a list of standard meeting patterns. Please select from one of the options. When modifying an existing section, navigate to the “Begin” time and press ctrl-page-down” to open the meeting pattern window. Click on the down-arrow under “Begin Time” and select the new standard time from the list. Instructions for sections meeting online: 1.Enter Subj, Crse, Sect, Schd Type = X, Insm Code = ONL, Camp Code, Title and Max enrollment 2.When you tab over to the Begin Time Field, the standard meeting time window will open 3.Click “Cancel” and tab over to the Bldg field. 4.Enter “ONLINE” in Bldg and “COURSE” in room field Instructions for sections meeting off campus: 1.Enter Subj, Crse, Sect, Schd Type, Insm Code, Camp Code, Title and Max enrollment 2.When you tab over to the Begin Time Field, the standard meeting time window will open 3.Click “Cancel” and either enter time and days or tab over to the Bldg field. 4.Enter “OFFCMP” in Bldg and “SEE NOTES” in room field 5.Enter instructor information and SAVE 6.Enter location in Comments Instructions for travel sections: 1.Enter Subj, Crse, Sect, Schd Type, Insm Code, Camp Code, Title and Max enrollment 2.When you tab over to the Begin Time Field, the standard meeting time window will open 3.Click “Cancel” and either enter time and days or tab over to the Bldg field. 4.Enter “TRAVEL” in Bldg and “COURSE” in room field 5.Enter instructor information and SAVE Instructions for sections with pre- or post- travel on campus component: 1.Enter Subj, Crse, Sect, Schd Type, Insm Code, Camp Code, Title and Max enrollment 2.When you tab over to the Begin Time Field, the standard meeting time window will open 3.Click “Cancel” and either enter time and days or tab over to the Bldg field. 4.Enter “TRAVEL” in Bldg and “COURSE” in room field 5.Enter instructor information and SAVE 6. In the comments section enter the dates, times & location of the on-campus portion 7. In the notes section indicate whether a GP room is needed for the on-campus portion
End	Y	SYST DEPT	See notes above under Begin. Once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields.
Days	Y	SYST DEPT	See notes above under Begin. Once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields.
Preferred Bldg	Y	SYST DEPT	See notes above under Begin Enter the preferred building code, or press F9 to choose from the list. General Purpose classrooms have GP displaying next to them in the list. Once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields NOTE: Any BLDG information entered is only the requested preference and there is no guarantee the BLDG listed will be assigned until room scheduling has been completed
Preferred Room	Y	SYST DEPT	See notes above under Begin Enter the preferred room code, or press F9 to choose from the list. Once you press SAVE, you can only edit this information, or add new information, by pressing NXT-BLK (Ctrl+PageDown) from one of those fields NOTE: Any ROOM information entered is only the requested preference and there is no guarantee the ROOM listed will be assigned until room scheduling has been completed
Schs Code	N	RO	For Registrar Office room scheduling use only.
Partition	N	RO	For Registrar Office room scheduling use only.
Mult	N	SYST	An * will appear if there is more than one instructor.
Primary Instructor	Y	SYST DEPT	Press NXT-BLK if you need to enter multiple instructors. Instructors must be active for the term. % assignments for multiples instructors must equal 100%
% Resp	N	SYST	% that is assigned to primary instructors.
Cr	Y	SYST	This field autofills for fixed credit and is blank for variable credit courses. Depts should only enter credit hours for sections of variable credit courses and you want it to be only a specific number of credits (i.e., the course is variable 1-6 and you want this to be a 3 credit section). In all other cases, just leave this field alone.
Gradable	Y	SYST	Defaults to Y, RO will change if the section is not gradable.
Link ID	Y	RO	For linked courses (with Link Conn). DEPT requests in SOC Comments and RO enters in BANNER.
Link Conn	Y	RO	For linked courses (with Link ID). DEPT requests in SOC Comments and RO enters in BANNER.
Perm Ind	Y	DEPT	Permission indicators can be attached to a section to prohibit registration for the section until the appropriate approval (electronic override) is granted. The permission requirement should also be noted in SOC Comments.
Note	N	RO DEPT	If you have not SAVED yet, you must press SAVE (F10) before you can enter information. Press NXT-BLK (Ctrl+PageDown) to access the popup box for Note information. The 3 Note types used are: ESMP – Enter detailed reason for requesting an exception to a standard meeting pattern ROOM – Any information about the room we need to know (eg. needs tablet arm chairs and a computer). Media codes are provided for your convenience. CERF – Operating Expenses (entered for CE courses only) Notes have 2 components, a note type and the note contents. · Press F9 to select them from the list. · TAB to the Instructions. · Enter the information related to the instruction type you have chosen. The other information that departments and programs previously recorded in the other Note fields should now be entered in SOC comments.
SOC printed Comment	Y	DEPT	You must NXT-BLK (Ctrl+PageDown) to enter the information. Information previously entered in Notes should now be entered in the SOC Comments. We will enter course specifics noted here in the appropriate Banner fields and then format the information to the form it should take for the online SOC. Use this field to tell us: · If the instructor’s salary is being paid by CE, department, or contract w/school district. · If funds are needed from CE such as copy fee, travel expenses, special speaker stipends. · If the course is cross listed. Be sure all departments submit their section and that times,etc agree. · If there is a fee associated with the section. Indicate the fee amount, the detail code, and whether it is a flat or per credit charge. · If a lecture should be linked w/ a lab/discussion. · If prerequisites, co-requisites apply to the section · If there are college, class, maj/min/conc, or level restrictions · If you request a title change and were unable to enter it in the Title field Note: 30 characters max, not all titles can be changed) · If there is a subject area where this section should appear as a "See Also" · If this is a service learning or a tap course · If there is additional information for Registrar Office processing.
Sect Desc	N	DEPT	(by using Next Block) if the Subj/Crse allows changes. You can cut the text from a document and paste into this field.
Fee Ind	Y	RO	DEPT requests in SOC comments and RO enters in BANNER. Indicate fee amounts, detail code, flat or per credit.
Attr Ind	N	RO	For RO use to enter course attributes.
Res Ind	Y	RO	DEPT requests in SOC Comments and RO enters electronically enforceable restrictions in BANNER. A section may be electronically restricted (including or excluding students) by the student’s College, Major/Minor/Concentration, Class, or Level. • Restrictions between these 4 areas have an AND relationship. • Restrictions within these 4 areas have an OR relationship. When using exclude restrictions then, excluding students with a given major and excluding students with a given level does not only exclude students with the major and level, it excludes all students with the major and all students with the level. Instead of the "AND" creating a smaller group, the "AND" relationship in excluding creates a bigger group of excluded students. To avoid confusion on class restrictions, please use the words “minimum” or “only” to clarify the class standing of the students who should be allowed to enroll; “Minimum sophomore standing” (exclude first-year students) would allow students with at least sophomore standing to enroll; “Sophomore standing only” (include sophomore students) would allow only students with sophomore class standing to enroll. Unless otherwise instructed we will automatically put level restrictions in place to prevent day division students from registering in CE sections and to prevent CE students from registering in day division sections. These restrictions will automatically be removed when level restrictions are dropped.
XL Grp	N	RO	DEPT requests in SOC comments and RO enters in BANNER. Cross listing does not happen automatically. Each department needs to enter their respective courses. Please be sure the meeting patterns and instructors match and that each course lists the cross list information in SOC comments. The maximum enrollment for each section in the cross listing should be entered for that section. The maximum enrollment for the combined sections should be noted in SOC comments.
Credit Hrs Low	Y	SYST	Indicates the credit amount for fixed credit courses and the low credit value for variable credit sourses. This information is pulled from the catalog entry for the Subj/Crse and cannot be changed.
Credit Hrs High	Y	SYST	Indicates the high credit value available from the catalog entry for the Subj/Crse.
Gmod	Y	RO	DEPT notes in SOC comments and RO enters in BANNER.
Ptrm		SYST	Defaults to 1 – Full Term
Part of Term Start Date	Y	SYST	Defaults to full term start date, RO can change dates if necessary. DEPT should note dates that are different from default in SOC PRINTED COMMENT.
Part of Term End Date	Y	SYST	Defaults to full term end date, RO can change dates if necessary. DEPT should note dates that are different from default in SOC PRINTED COMMENT.
Weeks	Y	SYST	Calculated Based on Start and End Dates.

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Military time