Office of the Registrar
Residency Appeal Procedures
:: Residency Application Procedures
The Application for In-State Status is for current and former University of Vermont students to request a change from out-of-state to in-state classification. You should complete the form if you are:
- a newly enrolled student classified as out-of-state during the application or registration process,
- a currently enrolled student seeking reclassification of your residency status,
- a re-enrolling student previously classified as out-of-state, or
- a currently enrolled student whose continuing eligibility for in-state status is being audited.
Students new to The University of Vermont request in-state classification by completing the appropriate section of the Application for Admission or Continuing Education registration form and should complete the Application for In-State Status ONLY if contesting a determination made from the admission application or registration information.
You must answer all questions on the application and attach required documentation. Failure to provide complete and accurate information or to submit the required documentation* with your application will result in a nonresident classification. Please include any additional information you feel will help support your application for Vermont residency. Photocopy the application for your records and submit only COPIES of your supporting documents. All material you submit becomes the property of The University of Vermont and will not be returned or forwarded. The information contained in the Application for In-State Status as well as all accompanying documentation is confidential and used only by the Residency Office. We maintain your file in accordance the University's Student Records Access policy. Your application and supporting material will remain on file in our office and will be kept confidential to the extent permitted by law.
There are very strict timelines for submitting your application for in-state status, which apply to all UVM schools and colleges. An application can be submitted as early as 75 days in advance of the first day of classes for a term. The deadline date for continuing or previously enrolled students is always the last day to add/drop classes of the term under consideration. Applicants to degree programs and new non-degree students must submit materials by the date requested by the Residency Office. Applications must be dropped off at the Student Service Center in the Waterman Building (before 4:00 p.m.) or mailed to the Residency Officer with a postmark no later than the deadline date. Applications received after the deadline will be processed for the following term.
Applications are processed on a first-come, first-served basis. Due to the high volume in our office immediately before and during registration, we cannot guarantee that applications filed during this time period will be processed before your tuition payment is due. If your residency status has not been resolved before you must pay your bill, you must contact Student Financial Services regarding your situation.
If the residency process seems rigorous and detailed, it is because we must be precise in determining a student’s residency status. We carefully review your application and the evidence you submit. The burden of proof rests on you, and the Residency Office considers your situation as presented and assesses it in relation to the Board of Trustees regulations and Vermont statutes. Personal appearances before the Residency Officer by or on behalf of the student are not permitted, as the Residency Officer’s decision is based solely on the written information and documentation you submit.
In general, your application will be reviewed within two weeks. After review, the Residency Officer will mail you a written notification of your residency decision. If your classification is out-of-state, your letter will include information about the appeal process. The final decision regarding tuition status rests with the Residency Office. You may re-apply for each semester you are enrolled, but may file only one application per term.
A determination of in-state status is valid only if you actually enroll for the term in question. If you do not enroll, you must submit a new and timely Application for In-State Status for subsequent terms.
*A Note About Documentation
Residency classification can require extensive documentation. Simply completing the Application for In-State Status is NOT sufficient to prove your residency in Vermont. The burden of proof, as represented in documentation you include with your application, rests on you. Your verbal or written testimony alone regarding your intention with respect to Vermont domicile is not conclusive, and we must accept it with considerable reserve. Such declarations have little weight when they conflict with facts. Conduct is of greater evidential value than declarations.
Provide the documentation requested under each section to support your claim to be a Vermont resident. Often we need several types of documents to make a determination; no single document is sufficient. After you complete the Application for In-State Status, please review it to determine the areas that require supporting documentation. If you are a dependent student, you should provide relevant parent or legal guardian information. If you are seeking to show your independence, you should submit your own information to document your independent status. In addition, you may submit evidence of any other actions that you wish to have considered. Residency Officers may request additional information to determine residency status. In making residency determinations, the Residency Officers consider all information provided in or with an application.
Last modified May 10 2010 04:01 PM