About PeopleSoft "Accounting Tags"

Accounting Tags will replace Speedtypes and Speedcharts in PeopleSoft Finance on March 25, 2019. Like speedtypes and speedcharts, Accounting Tags are a way to save a frequently used chartstring for quick entry.

Types of Accounting Tags

There are two types of Accounting Tags: single-line and multi-line. Roughly speaking, single-line Accounting Tags replace speedtypes, and multi-line Accounting Tags replace speedcharts.

Single- and multi-line Accounting Tags cannot be used interchangeably: as shown in the table below, single-line Accounting Tags can only be used in the General Ledger (GL) module of PeopleSoft, and multi-line Accounting Tags can be used only in the Requisitions (eProcurement), Purchase Order (PO), and Accounts Payable (AP) modules. Accounting Tags are not yet available in the Expenses and Accounts Receivable modules.

Type of Accounting Tag Replaces Module it Can Be Used In Sample Transactions
Single-line Speedtype GL Actuals journals
Budget journals
PurCard reallocation journals
Multi-line Speedchart ePro/Requisitions, PO, AP Requisitions
Purchase orders
Vouchers

Options & Limitations

  1. End-users can create Accounting Tags only for themselves (under their own netID), and will be able to see only Accounting Tags created by or assigned to them.
  2. Users can assign more than 1 user netID to a Tag, allowing multiple people to see, edit, and use the same Accounting Tag.
  3. There cannot be duplicate names for Accounting Tags, even if they were created by two different users.
  4. Tags are limited to no more than 20 characters.
  5. No combo-editing will be run on creation of the Tag to validate correct chartfield combinations
  6. Users can add a new chartstring to an existing Accounting Tag with a new effective date and maintain history (similar to other areas in PeopleSoft). The Journals Date will dictate which chartstring is used.

Conversion of Users' Speedtypes/Speedcharts

During the March 21-March 25 PeopleSoft Finance upgrade, existing speedtypes and speedcharts will be converted to Accounting Tags. The new, converted Accounting Tags will have the same name as the old speedtype or speedchart.

Creating Accounting Tags

Accounting Tags can be created in PeopleSoft Finance by navigating to: Set Up Financials/Supply Chain > Common Definitions > Design ChartFields > Accounting Tags

After the March 25 upgrade, please see the Journal Entry User Guide (PDF) or the PurCard Reallocation Process User Guide (PDF) for complete instructions on creating single-line Accounting Tags, and the Requisitions, Purchase Orders, and Reviewing Payment Information User Guide (PDF) for complete instructions on creating multi-line Accounting Tags.

Questions/Help

Please submit a PeopleSoft Helpdesk Footprint with any questions.