trueconstitution

Section 1: UVM Membership shall be open to all persons who:
   A. Are currently enrolled for at least one credit at the University of Vermont
   B. Have paid the Student Activity Fee
   C. Have attended three business meetings per semester (membership carries over three weeks into the following semester as
            long as provisions A and B are also followed)

Section 2: Free To Be shall not discriminate.

Section 3: Privileges of UVM Members are:
   A. Vote in elections and at business meetings
   B. May purchase any item or activity fee at member price
   C. Qualify for SGA subsidized funding on trips
   D. May run for officer and program director positions
   E. Check out library books through an officer

Section 1: Non-UVM Membership shall be open to all persons who:
   A. Have attended three business meetings per semester (membership carries over three weeks into the following semester as
             long as provisions A and B are also followed)

Section 2: Free To Be shall not discriminate.

Section 3: Privileges of Non-UVM Members are:
   A. Vote in elections and at business meetings
   B. May purchase any item or activity fee at member price
   C. May qualify for SGA subsidized funding on trips, pending SGA permission
   D. Check out library books through an officer

Only UVM Members are eligible to be officers

Section 2: Officer Positions
   A. President
   B. Vice-President
   C. Secretary
   D. Treasurer

Section 3: Officer Duties
   A. President
       1. First in charge
       2. Must have a capacity for leadership and has had substantial involvement as a club member
       3. Represent the group to the public
       4. Lead business meetings and present an organized agenda for each meeting
       5. Help the group come to decisions but does not decide for them
       6. Check the Free To Be mail daily and forwards to appropriate officers
       7. Check the Free To Be email account daily and forwards emails to the listserve or to officers when pertinent
       8. Attend University and SGA meetings
       9. Make sure that all events are documented and/or photographed (or delegates a member or members to do so)
       10. Make sure that each social meeting is planned by either organizing it themselves or by delegating a member or
                members to organize it
       11. Make sure that all other officers and program directors are on track with their responsibilities
       12. Make sure that events are planned, organized, and carried out (or delegates a member or members to do this)
       13. Deal with administrative commitments to SGA
       14. Organize a re-election in the event that an officer or program director resigns
       15. Act as a club signer
       16. Train the Vice President for leadership
       17. Hold a minimum of two non-consecutive 1-hour block office hours per week

       18. Check out books for members using the computer library check-out system
       19. Attend scheduled meetings including all business meetings, officer meetings, meetings with LGBTQA Services, and
                meetings with the club advisor
   B. Vice-President
       1. Second in charge
       2. Perform the responsibilities of the President when the President is unable to do so
       3. Replace the president if the President resigns
       4. Anticipate future presidency
       5. Act as a liaison to SGA
       6. Responsible for running TimeOUT or finding someone to run it
       7. Hold a minimum of two non-consecutive 1-hour block office hours per week
       8. Check out books for members using the computer library check-out system
       9. Attend scheduled meetings including all business meetings, officer meetings, meetings with LGBTQA Services, and
                meetings with the club advisor
   C. Treasurer
       1. Third in charge
       2. Maintain the budget
       3. Ensure that fundraising is occurring on a regular basis
       4. Keep a log of all Free To Be financial transactions
       5. Announce to the club it’s current budget at every meeting
       6. Act as a club signer
       7. If unable to attend a business meeting, the Treasurer must arrange for a member to do act in their stead
       8. Hold a minimum of two non-consecutive 1-hour block office hours per week

       9. Check out books for members using the computer library check-out system
       10. Attend scheduled meetings including all business meetings, officer meetings, meetings with LGBTQA Services, and
                meetings with the club advisor
   D. Secretary
       1. Fourth in charge
       2. Take meeting minutes at business meetings
       3. Post meeting minutes on the listserve within 24 hours of the business meeting
       4. Send meeting minutes to the Website Program Director within 24 hours of the business meeting to be posted on the
                website
       5. Responsible for keeping the Free To Be listserve in order and updating/deleing members when necessary
       6. Prepare ballots for elections
       7. If unable to attend a business meeting, the Secretary must arrange for a member to take notes in their stead
       8. Hold a minimum of two non-consecutive 1-hour block office hours per week
       9. Check out books for members using the computer library check-out system
       10. Attend scheduled meetings including all business meetings, officer meetings, meetings with LGBTQA Services, and
                meetings with the club advisor

Both UVM Members and Non-UVM Members are eligible to be program directors

Section 2: Program Director Positions
   A. Outreach
   B. Website
   C. Library
   E. Any additional program director positions (i.e. Ally, Bisexual, etc) can be created by submission of a proposal to the
            officers, followed by the election process in Article___ Section__

Section 3: Program Director Duties
   A. Outreach
       1. Must be a very creative member
       2. Constantly create ways of increasing queer visibility within the UVM community
       3. Create new ideas for fundraisers
       4. Suggest their ideas to the group each week during the business meeting so that these ideas can be voted on as a group
       5. Attend all Program Director meetings and business meetings
       6. Encouraged to hold weekly office hours
   B. Website
       1. Maintain and design the Free To Be website
       2. Collect ideas and needs from the group
       3. Update the meeting page and meeting minutes page no later than 72 hours after each business meeting
       4. Update the events page within 7 days of an event
       5. Inform the group at every business meeting of new updates to the website
       6. Must pass their web design to the next Website Program Director. In other words, this is not their personal website
       7. Attend all Program Director meetings and business meetings
       8. Encouraged to hold weekly office hours
   C. Library

       1. Collect book/magazine/video needs from group
       2. Process new acquisitions
       3. Maintain library computer system
       4. Ensure that books/magazines/videos are returned to the library in a timely manner
       5. Research new acquisitions
       6. Maintain order and functionality of the library
       7. Renew subscriptions when necessary
       8. Submit finances and financial needs to the treasurer
       9. Attend all Program Director meetings and business meetings
       10. Encouraged to hold weekly office hours

Section 4: In the event of a vacancy or resignation, refer to Article VII Section 2

Section 1: Normal Elections Time and Date

Elections shall be held at the first business meeting in April

Section 2: Election Process
   A. Elections are to be announced at the first business meeting in March and at every business meeting until the scheduled date
   B. Individual nominations are not necessary, and no one shall be required to publicly announce they are running before the
            day of elections
   C. On the day of elections, anyone eligible for an officer or program director position shall come prepared with a handout and
             give a 2-3 minute speech on what position they are running for and what they will bring to the club
   D. All members (both UVM and Non-UVM, including graduating seniors with membership status) shall vote
       1. by secret ballot, or
       2. choose to abstain by writing “Abstain” on the ballot
   E. Votes shall be counted by the faculty advisor or a non-student staff or faculty member of LGBTQA services, Student Life,
             or Student Government Association
   F. In order to win, a candidate must receive more than 50% of the total vote
   G. If more than two people are running for a position and more than 50% is not reached by any one candidate, an immediate
            re-election is held only with the two candidates who receive the highest totals.
   H. In the event of a tie a re-election is held the following week only with the two candidates who tied
   I. The newly elected officers and program directors shall assume their positions on graduation day and ends the following day
             of commencement

Section 4: Quorum

50% of the current semester group membership plus one officer must be present in order to hold elections.

Section 1: Business Meetings
   A. Held in the office once per week to discuss events the club is planning
   B. To be the same day and time per week, as determined by majority vote at the last business meeting of the prior semester
   C. At least one officer must be present at all business meetings
   D. Keep all side conversations and distraction, including cell phones, to a minimum for the entire meeting

Section 2: OUTing Social Meeting
   A. Meeting times, places, and event/activity to be determined by an officer or at the business meetings
   B. At least one officer or program director must be present at all social meetings

Section 3: Officer Meetings
   A. Held once per month
   B. Meeting times, places, and event/activity to be determined by officers at the business meetings
   C. Keep all side conversations and distraction, including cell phones, to a minimum for the entire meeting

Section 4: Attendance Policy
   A. If an officer or program director is going to miss a scheduled meeting, they must email the Secretary or call the office to
            say they will be absent and who they have appointed to do their job
   B. Officers and program directors are allowed to miss only
       1. two consecutive meetings of the same category as required by duties in this constitution or as decided by the club in a
                previous business meeting, or
       2. four total (of any kind) required meetings within a semester
   C. After maximum absences, that officer or program director may be considered for impeachment (see Article X Section 2)

Section 1: Reasons to Impeach

Motions to impeach any officer or program director may by brought on grounds of incompetence, absences, ineligibility, dishonesty, or an action in violation of this Constitution or, at any Free To Be function, action in violation of University policy, local, state, or federal law

Section 2: Impeachment Process
   A. Any member of the club can submit an anonymous to the faculty advisor or a non-student staff or faculty member of
            LGBTQA services
   B. Within one week of receiving the letter, the faculty advisor or the non-student staff or faculty member of LGBTQA
            services meets with the person(s) referenced in the letter to discuss what was said, reasons for the letter, and possible
            next steps (i.e. continue with impeachment process, resignation)
   C. If the impeachee wishes to go forward with impeachment process, the faculty advisor or the non-student staff or faculty
            member of LGBTQA services must schedule a meeting with the offers and program directors to meet and decide, by
            2/3 vote, for or against bringing an impeachment vote to the club. The person being impeached is allowed to attend this
            meeting.
   D. If the author of the anonymous letter does not want to out themselves, the faculty advisor or the non-student staff or faculty
             member of LGBTQA services is to speak on behalf of the impeacher during meetings regarding the anonymous letter.
   E. If the impeachment vote goes to the club, a 2/3 vote by secret ballot is needed to impeach the officer or program director
            in question. The person being impeached is allowed to attend this meeting.

Section 1: Proposing Amendments

   A. Any active UVM Member of the club may propose amendments to the Constitution
   B. A written amendment must be submitted to the President, who will then present it at the next business meeting.

Section 2: Passing Amendments

   A. Draft of amendment must be displayed for two weeks in the office and on the website
   B. Amendments to the Constitution must be approved by 2/3 vote of present members