University of Vermont

University Financial Services

Purchase Orders

New Purchase Order Layout as of July 1st, 2017

Purchasing Services is now using the PeopleSoft-delivered Purchase Order.

  • POs have a new look, but still include all the same information they had in the past.
  • UVM vendors were notified in June about the new format and reminded to not ship product or begin services until they have received a UVM-authorized purchase order prior to processing any order. 
  • In addition, UVM vendors will be requested to submit invoices to UVM with a valid purchase order number included to help expedite payment processing.

For any purchase order between $25,001 and $100,000, either a Quotation Evaluation Form (PDF) or a Single/Sole Source Justification Form (PDF) must be submitted with a requisition. Purchases of over $100,000 must be the result of an RFP process or an approved Single/Sole Source Justification Form.

In addition, if the order is for a service being provided by an individual (no matter the amount), an Employee vs. Independent Contractor Status Determination Form (PDF) must be submitted.

Blanket Purchase Orders may be created when it is anticipated a vendor will be used more than 4 times during a one-year time period. Blanket Purchase Orders are encumbered for a specific dollar amount to cover the time period. For steps on how to create blanket purchase orders, see the Requisitions, Purchase Orders, and Reviewing Payment Information User Guide.

Purchase Order Terms and Conditions

Read UVM's purchase order terms and conditions (PDF)

Last modified April 13 2018 04:53 PM