University of Vermont

University Financial Services

Contract Review

Procurement contracts (contracts for the purchase or lease of goods or services) must be submitted to Purchasing Services or the Office of the General Counsel for review prior to execution. Procurement contracts include quotations, order forms, or similar documents containing narrative provisions governing the terms and conditions of the purchase.

Speaker engagement letters are required if the honorarium or speaker fee will be $500 or greater OR the speaker travel expenses will be $500 or greater.
Services agreements are required if the total value of the contract, including fees and expenses will be $1,000 or greater.

Consult the speaker engagement and services agreement procedures and  FAQs.

Contracts should be attached to a requisition if payment will be made by check or purchase order. Otherwise, they may be sent to or sent directly to Wendy Spargo, Purchasing's Contract Analyst. The Contract Analyst reviews contracts using protocols recommended by the Office of the General Counsel and the Department of Risk Management.

If a signature is required on a procurement contract, Purchasing Services will arrange for signature by an official with a current delegation of signatory authority. For more information, please refer to the Procurement Matrix (pdf), Section 1 of the Contract Approval and Signatory Authority Policy, or the  Procurement Policy.

Last modified April 13 2018 04:49 PM