Below are some frequently asked questions related to UVM HESA and the Division of Student Affairs. Most questions related to the Graduate Assistantship application process. If your question is not answered below, you can email us at

When are applications for Graduate Assistantships due?
Completed applications are to be submitted no later than December 1. Please note that the Graduate College application is also due to the graduate college on December 1.

What application materials do I need to apply for a HESA Graduate Assistantship?
To apply for a Graduate Assistantship, you must complete and submit the Graduate College application first. You will then receive a confirmation email with a link to view our HESA Funding Pathways page as well as a link to the Graduate Assistantship application that will be specifically connected to your Graduate College application. The Graduate Assistantship application includes two unique essay prompts specific to the assistantship process. You can view those two prompts and learn more about the application process on our Currently Available Assistantships page.

What application materials do I need to apply for the HESA graduate program?
The Graduate College application includes everything you need to apply to the HESA program. You may also find helpful information on the HESA academic program's website.

Where do I send my application materials?
All materials for the Higher Education and Student Affairs Administration graduate program should be sent to the Graduate College via their online application portal.

Your Graduate Assistantship application is tied to your Graduate College application. You will need to follow the link emailed to you after submitting the Graduate College application to apply for a Graduate Assistantship.

Do the academic and assistantship applications each require a set of reference letters?
Since your Graduate Assistantship application will be connected to your Graduate College application, you will only need to submit your reference letters through the Graduate College application.

Can I apply for the HESA graduate program without applying for a HESA graduate assistantship?
Yes, you do not need to apply for a graduate assistantship to be considered for admission to the HESA graduate program. There are also additional HESA Funding Pathways available for students admitted to the HESA program.

Can I apply for a HESA graduate assistantship without applying for the HESA graduate program?
No, students must apply for the HESA program to be considered for a Graduate Assistantship. Currently, Graduate Assistantships are only available to students pursuing the HESA program.

Are there HESA assistantships available in addition to the ones listed online?
Generally, the list accurately reflects the available assistantships for the upcoming admissions cycle. Occasionally, new assistantships are created and the list will be updated accordingly. If you are invited for an on-campus interview, you will also be notified of updated assistantships that might be a good fit for you, based on your interests and experiences. Please review the Currently Available Assistantships page for the most up-to-date information.

Each year Professional Positions for HESA Students are also created and available for applicants to the HESA program. Applicants will be notified via email if these opportunities arise.

Are there other assistantships available on campus?
Assistantships through UVM's Division of Student Affairs are offered in partnership with the HESA graduate program. If you are pursuing another graduate program and interested in other assistantships and fellowships, please contact the Graduate College for other options.

How do I select a HESA assistantship?
You should consider areas you are interested in as well as previous experiences. While all of the HESA Graduate Assistantships offered will provide a combination of skills and experiences that will assist you as you take your next professional steps in the field of higher education and student affairs, the actual experiences within each assistantship may be unique to that position. Every placement, however, will provide ample opportunity for learning and discovery. It is ultimately up to the student, as a reflective practitioner, to draw connections between the higher education and student affairs literature and professional experiences. The University of Vermont values and promotes multicultural competency in order to prepare professionals for working with students from a variety of different backgrounds and identities.

After submitting the Graduate College and Graduate Assistantship applications, prospective students will receive an email in early December requesting them to rank their preferences for our currently available assistantships once they are finalized in November.

How long is my appointment as a Graduate Assistant?
Graduate assistantships are two-year appointments. The second year is renewed in January, so as long as assistantship requirements have been met then an assistantship will be renewed.

If I am invited, when will the interviews take place?
UVM HESA Visit Days typically occur during the end of January or early February. Visit Days include an academic overview, faculty introductions, student life panels, as well as faculty and assistantship interviews.

Due to the COVID-19 pandemic, interviews for the Fall 2021 incoming HESA cohort will be held virtually in February. More details are forthcoming. 

HESA Graduate Program


Jilliene Rodriguez
Diversity, Engagement, and Professional Development Director