Waterman building

The Center for Student Conduct is charged with resolving allegations of violations of the Code of Student Conduct. If you have received notification from our office of your involvement with any alleged violation(s), your conduct hearing becomes your opportunity to share any information with us prior to the resolution of those allegations. This page provides you with the information you might need to best prepare for your conduct hearing. 

You've Received a Notice of Charge(s) ...

If you have received notification of a student conduct hearing, it means the Center for Student Conduct has received an incident report that alleges you have violated University policy.

The hearing is your opportunity to respond to the alleged violations and share your perspective on the incident. The hearing officer's role is to first determine whether there is a preponderance of evidence to find you responsible for a policy violation and, if so, to determine appropriate sanctions.

The hearing officer will ask you to explain what happened from your perspective, what you have learned from the incident, what impact the incident has had on you and others, and what you believe should happen in response to this impact.

Preparing for Your Hearing ...

In preparation for your upcoming hearing, we encourage you to consider the following:

Read your Notice of Charge carefully. The Notice of Charge letter outlines the alleged violations as well as the date and time of your conduct hearing. Your hearing has been scheduled based on your academic course schedule. To request an accommodation for your hearing, contact the Center for Student Conduct. If you need to request a change to your hearing date/time due to religious observance, please contact your hearing officer directly.

Request a copy of your incident report prior to your hearing, so that you are prepared to respond to the report and alleged violations during your hearing. To make that request, you'll need to agree to keep information confidential.

Review the Code of Student Conduct [PDF] for more information about University policies, your rights during the hearing, and the hearing process.

Additional policy information is available for specific charges depending on the nature of the alleged violations:


Arrive to your hearing prepared to describe, as honestly and as clearly as possible, the details of your involvement in the incident for which you have been charged. Some students find it useful to prepare written notes or statements in advance of their hearing to assist them in sharing important information, timelines, etc. This is not required, but may be helpful. Your conduct history becomes an educational record protected by federal privacy guidelines. There are conditions to the extent of that privacy: FERPA Rights Disclosure [PDF]


Consider whether you wish to bring an advisor, witnesses, or additional documents to your hearing. Information about advisors and witnesses can be found in the sidebar of this page as well as in the Code of Student Conduct [PDF].

You may always Submit a Witness Statement ahead of your hearing so the Hearing Officer has an opportunity to consider it ahead of your hearing.


If you have any questions about the incident or the conduct process, please contact your hearing officer or the Center for Student Conduct. We are happy to answer questions, explain the process, and provide additional resources.

 

 

After the Hearing

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You will be notified of the outcome in your hearing decision letter. This decision letter will be sent to your UVM email account. Please be sure to carefully read the letter in its entirety as it contains important information about the outcome, sanctions (if applicable), due dates, and the appeals process.

What to Expect for Sanctions

Sanction Submission Form

Appeal Process

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One of your rights in the conduct process is to appeal the decision if it meets one of the three grounds for an appeal. 

How to Prepare for an Appeal

Off Campus Violations

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We are notified by the City of Burlington, other police agencies, and neighboring colleges of all UVM students who have received citations for a variety of charges. The Code of Student Conduct holds students accountable for off-campus behavior. Depending on the severity of the violation and your conduct history, our response will range from a letter of warning to a formal conduct hearing.

Student Withdrawal Prior to a Hearing

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In cases where a student withdraws prior to the issuance of charges for a conduct violation, the Center for Student Conduct retains the discretion to determine whether or not to proceed with a conduct case. In exercising this discretion, consideration will be given to the seriousness of the offense, whether the respondent is likely to return to campus, and whether the offense, if established as having occurred, would likely result in suspension or dismissal from the University.

Group Hearings

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If an incident involves more than one student, the hearings for all students may be combined into one hearing. A student may request a separate hearing; however, in most cases it is in the University’s interest to hear all cases together. Requests for an individual hearing must be made within 24 hours of the date of your Notice of Charge letter and will only be granted for good cause.

Advisor

You may bring an advisor to your hearing. An advisor does not have a speaking role during the hearing, but can serve as a person of support for you. Your advisor must be a UVM affiliate, and cannot be a family member.

Read more on the explanations of advisors and support during a hearing.

 

Witness(es)

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You may also bring a witness who has first-hand relevant knowledge of the incident. Character witnesses are not allowed. Witnesses may attend the hearing or submit a written statement via their UVM email, but it is your responsibility to bring your witness or witness statement to the hearing.

A witness and an advisor may not be the same person. If you choose to bring either, you must submit the name(s) no later than 24 hours before the hearing.

We do not consider anonymous witness statements. A person submitting a witness statement should include their full name and contact information as well as the following statement (signed and dated): The information that I have provided in this statement is true and accurate. I have made this statement freely without expectation of a benefit or reward, without threat of punishment, and without coercion. I understand that providing false information in this statement may subject me to penalty of perjury.

Submit a Witness Statement

Standard of Evidence (How the Decision is Made)

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You are presumed to be “not responsible” for the alleged violation(s) unless the facts of your case show a preponderance of evidence. Preponderance of evidence is defined as being more likely than not that the violation occurred, meaning there is greater than a 50% chance the violation occurred. A student is found responsible when the Hearing Officer concludes there is a preponderance of evidence.