Guide to Purchasing New Equipment
Whenever possible, ask equipment manufacturer's for the following information before procurring a new piece of lab equipment:
- Technical specifications for the equipment,
- Warranty information, and
- Maintenance requirements.
FD&C or PPD personnel can review technical specifications and help you determine whether or not building infrastructure changes are necessary.
QUESTIONS TO CONSIDER BEFORE PURCHASING NEW EQUIPMENT
Before purchasing new lab equipment, determine the following:
- What hazardous materials (chemical, biological, radiological, physical hazards) may be used with the equipment.
- How will the equipment be used?
- Who are the equipement users?
**The questions below are designed to assist you in determining your infrastructure needs. Failure to take these aspects into account can delay the installation of your equipment or halt the installation altogether. Additional funding may be necessary to address any building infrastructure changes.**
QUESTIONS THAT NEED ANSWERS BEFORE PURCHASING
If you are unsure how to answer any of these questions, please talk to the equipment manufacturer and request a specification sheet and/or installation manual for the equipment prior to purchasing. Consult with Risk Management & Safety, PPD, and/or FD&C BEFORE purchasing the equipment.
What are the laboratory ventilation needs for the equipment?
- Will chemical vapors or fumes be produced by the use of the equipment?
- Will biological aerosols be created?
- Will heat be generated, either by the motor of the equipment or during the process (e.g. ovens and autoclaves)?
- Will there be any hot works being done (e.g. soldering, welding)?
- Will any toxic or hazardous gases be used?
What are the electrical needs for the equipment?
- Does the equipment require 110v or 208v power? What's the amperage draw on the equipment?
- What type of plug does the equipment have (standard 3 prong, twist lock, straight pins, etc)?
- Is emergency power needed for this equipment? Is emergency power available in your building or area?
- Is an emergency power shut-off required?
- Do interlocks with warning lights need to be installed (e.g. Class 3B or 4 lasers)?
What are the water or plumbing needs?
- Does the equipment have a condensate or other type of drain? Does this drain need to be connected to the sanitary sewer? (NOTE: Chemical waste drains must connect to a chemical waste bottle that can be changed routinely.)
- Does the equipment need to be directly connected to water?
- Does the equipment need to be connected to the building natural gas lines? Does your building have natural gas plumbed to each lab?
- If your building has a compressed gas manifold system, does your equipment need to be connected to this system?
- Do you intend to install a compressed gas manifold system as part of the equipment installation?
What are your space needs?
- Is the room where the equipment will be installed designated as a lab space? Does it have appropriate ventilation and building services?
- How will the equipment be delivered and removed from the truck?
- Is the parking lot and/or loading dock sufficient to receive this equipment?
- Will a crane or forklift be necessary to move the equipment?
- Will the equipment fit in the building elevator? If your building does not have an elevator and you are not on the main level, how do you plan on getting the equipment to your lab?
- Will the equipment fit through your lab door?
- Will the lab have the required aisle space and emergency egress once the equipment is installed?
- Does the equipment need additional space to allow for proper exhaust or heat to dissipate? (e.g. Ultra low temperature freezers should be located 4-6 inches away from the wall and with 4-6 inches between equipment.)
- Will the room need additional cooling capacity if the equipment generates heat?
Are there any additional considerations?
- What is the weight of the equipment to be installed? PPD or FD&C and/or a structural engineer may need to be consulted.
- Does the equipment need to be connected to a remote alarm system in the event of an unplanned power outtage or equipment failure? Discuss the installation or monitoring of remote alarm systems with PPD building controls group.
- What are the routine maintenance needs of the equipment?
- Will you need to access specific points of the equipment in order to repair?
- Pressure vessels (e.g. autoclaves) require a certification at installation and a routine inspection by a state inspector. Submit a work order if your pressure vessel has not been inspected.
Specific Laboratory Equipment