Rally Together

Each Operations Plan requires that a minimum, requires a Director/Supervisor, a Safety Officer, and a Designee be identified for every department. This page describes roles and responsibilities for each.

In most departments, these roles will be filled by more than one individual; in smaller departments, one person may fill two or even all three roles. The larger and more complex the department (multiple units, buildings, programs and activities, widely disbursed geographically), the more consideration should be given to adding assistant safety officers. This page explains the roles, responsibilities and resources for people in these positions. The Supervisor/Director has the authority and responsibility to implement and enforce all aspects of the plan. The Safety Officer/Logistics Coordinator acts under the authority of the Supervisor/Director.  Together, they educate, enable, and enforce.

Supervisor

The Supervisor is the person with immediate management responsibilities for that unit. This would be the director of a center or department, the chair of an academic department, the Dean of a college, or the Vice President of a Division.
 
The Supervisor has the authority and responsibility to implement and enforce all aspects of University policy, including those contained in the department’s approved Operations Plan, as well as all other health and safety requirements, and performance expectations for the employees they supervise. The Supervisor can delegate their authority to oversee operations plans and health and safety requirements to safety officer(s). However, the ultimate responsibility for ensuring employee compliance remains with the Supervisor.
  • Educate: The supervisor approves the Operations Plan and ensures that all personnel complete appropriate and required training and are briefed on the plans, procedures and appropriate policies.
  • Evaluate: The supervisor monitors compliance to the plan, or delegates that authority to a safety officer. They ensure that a safety officer or supervisor is available on every shift, who shall have the authority to stop or modify work activities to ensure work conforms to UVM’s health and safety requirements.
  • Enforce: The supervisor must take corrective action when employees are not complying fully with University and/or department-specific policies, plans, and procedures. This includes ensuring that their employees complete the required trainings. The supervisor also ensures that their employees are not allowed to remain at the worksite if they display unsafe behavior. Supervisors should consult with their UVM Labor & Employee Relations professional for guidance before employees are sent home.

Department Safety Officer

The Department Safety Officer acts under the authority of the Supervisor (a Dean, VP, Department Chair or Director) and can be assigned as a safety officer broadly for a division or college, or specifically for a department, team, office or activity. Safety officers work to accomplish the following:

  • Educate: The safety officer provides information to assistant safety officers and/or supervisors within the department. This can be through online presentations, live reviews of plans, and/or posters and signs that educate and remind personnel of procedures.
  • Evaluate: Safety officers consult with assistant safety officers and/or supervisors to develop and amend procedures and activities to provide for adequate monitoring of personnel, physical spacing, hygiene, and training. They must stay abreast of changes both in department operations and in UVM specific requirements, and update and amend their department plans and procedures to reflect these changes.
  • Enforce: The safety officer assesses the activities and areas within the department for conformance to University and department plans and report that conformance to the Director/Supervisor. 

Plan Designee

The Plan Designee takes on the task of submitting and updating the plan in the database and must be granted administrative access. The Plan Designee may be assigned authority to update and submit the plan; however, the Supervisor cannot designate responsibility for those requirements outlined in the plan.

Note: The Designee and the Safety Officer roles may be filled by the same person.

Department Logistics Coordinator

The Department Logistics Coordinator is authorized to order centrally supplied cleaning products, personal protective equipment (PPE), signs, and similar materials.

  • Educate: The logistics coordinator distributes supplies within the department, along with instructions for their use.
  • Evaluate: The logistics coordinator maintains the inventory of cleaners and similar materials to ensure that these do not go missing and are replenished as needed.
  • Enforce: The logistics coordinator is authorized to request specific supplies from the Central Supply Warehouse. Ordering must be done through FAMIS.

Note: A Logistics Coordinator is not required to be named in the plan.

UVM Safety Officer

UVM's Department of Risk Managemetn & Safety helps to implement and enforce health and safety policies, plan, and procedures. The UVM Safety Officer is responsible to:

  • Educate: The UVM Safety Officer provides training and information to department safety officers, supervisors, and logistics coordinators regarding UVM policies, plans, and procedures, as well as requirements and recommendations from the Governor, Vermont Department of Health, Centers for Disease Control, and other guiding organizations.
  • Ensure: The UVM Safety Officer consults with department safety officers to develop and amend plans as needed. The UVM safety officer also develops guidance documents, templates, and other resources to streamline implementation of plans and procedures.
  • Enforce: The UVM Safety Officer must periodically assess activities and areas throughout campus for conformance to the plans and procedures and report to the Vice President for Operations/Chief Public Safety Officer. The UVM Safety Officer must also respond to reports of non-compliance that are brought to the COVID-19 Health & Safety Reporting Hotline at (888) 229-7874, and UVM Human Resource Services 656-3150 as appropriate and may follow up with supervisors as needed.

Questions pertaining to this should be directed to Francis Churchill, UVM’s Interim Director of Risk Management & Safety at francis.churchill@uvm.edu.

The Supervisor, Safety Officer, and Plan Designee all support and assist each other and are supported by the University Health & Safety Committee. A single person may fill mutiple roles.

People in these positions are the only people with access to update the operations plan and to order centrally-provided supplies.


You do not have to be a supervisor or a Safety Officer to ask others to comply with health and safety requirements.

All personnel should feel empowered to raise concerns with individuals who are not complying. If the offending behavior does not change, the supervisor of the individual who is violating the requirements must be notified. If supervisor notification does not correct the problem, then please notify UVM's COVID Information and Service Center at UVM.Strong@uvm.edu or (802)656-1010 or Department of Risk Management & Safety at safety@uvm.edu or (802)656-3242.


LAST UPDATED 09 January 2022 Questions About Content: UVM.Strong@uvm.edu Questions About Webpage: safety@uvm.edu

 

MEETINGS for safety officers and logistics coordinators 2021

  • Mon 10 January 2022 10:00 AM
  • Mon 14 February 2022 10:00 AM
  • Mon 14 March 2022 10:00 AM
  • Mon 11 April 2022 10:00 AM
  • Mon 09 May 2022 10:00 AM

 

Microsoft Teams meeting

  • Join on your computer or mobile app Click here to join the meeting
  • Or call in (audio only) +1 802-489-6040,,217828627#   Phone Conference ID: 217 828 627#

 

Outdated notes from past meetings have been removed. Contact Francis Churchill if you have questions.