QUESTIONS ABOUT FIRST-YEAR HOUSING
Q: How do I get housing?
A: Please review steps and timeline for incoming first-year students.
Q: How do I rank Learning Communities (LCs) on the housing and meal plan contract?
A: Rank each LC in your order of preference from 1 (highest) to 10 (lowest). Selecting the same LC more than once will not improve your chances of being place there. LC placement is not guaranteed.
Q: When/how will I know my LC placement?
A: By the end of May, your program director will send you a welcome email.
Q: Can I request someone to be my roommate?
A: Yes. After you receive your LC placement in late May, your housing contract will reopen so you can request one or two people from the same LC to be your roommate(s). All requests must be mutual—each student must request the other(s) on their housing contract. Deadline is June 30 for all roommate requests. We will do our best to place you together, but roommate requests are not guaranteed.
Q: How do I get a specific location?
A: On your housing contract, you will be able to rank your LC choices, but not a specific building.
Q: Is it possible to switch to a different LC?
A: After each Orientation session, you will have the opportunity to “trade spaces.” Trading spaces is by request only and allows you to switch to a different LC, or to traditional (unprogrammed) housing.
Q: How do I fit a one-credit or three-credit course into my class schedule?
A: No worries… a one- or three-credit course fits easily into most student schedules. Before you sign up for your classes during Orientation, the registrar will automatically assign you to the course(s) required for your LC. Your academic advisor or LC program director are also good resources to answer any questions you may have.
Q: What is an enhanced experience and when/how do I apply for one?
A: An enhanced experience (EE) is an optional deeper dive into your learning community. It allows you to be part of a smaller, close-knit community, and most LCs offer them.
- All EEs require an application. Explore the EEs that your learning community may offer.
- After receiving your LC placement, you may apply for any EEs available to first-time, first-year students.
- EE applications are open from late May-June 30.
- Applying for an EE may affect roommate requests—if you get into an EE but your preferred roommate does not, you will not be placed together.
Q: How do I get an ADA housing accommodation?
A: Students with documented disabilities may be eligible for a housing accommodation. Please contact Student Accessibility Services (SAS) by June 30 for best consideration.
Q: What if I want to live at home?
A: Students who are able to live with a parent or guardian within a commutable distance from campus may want to live at home, and we will consider exceptions to their residency requirement. Requests can be made using our live-at-home request (PDF), which must be notarized, and must be received by June 30. We do require a notarized statement from the parent or guardian for each academic year a student is required to live on campus.
Q: What is my mailing address?
A: Use this address for your mail and packages:
Q: Where to do I get my mail and packages?
A: Each residential complex has its own mailroom, and you will get your mail and packages there. So convenient!
Q: When can I start getting my packages and how do they arrive?
A: Please do not ship packages until the week before halls open. Be sure to have things addressed to you (not your parents). Mail and packages with incorrect address information will be delayed or returned.
- UPS, FedEx, etc. drivers deliver packages directly to each complex mailroom, and we sign for them. They are easiest to track.
- U.S. Mail and Priority Mail packages are first received by UVM's Print & Mail Center and then delivered to each complex mailroom.
Q: What happens to my mail during academic breaks?
A: Most mailrooms are closed during breaks. If you need a UPS, FedEx, etc. package delivered when your mailroom is closed, please contact your shipper to request delivery to an off-campus location.
Q: What if I need something fixed in my room?
A: If it can wait a day or two, submit a Fix-it. Read more about maintenance issues.
Q: What if I’m locked out or lose my key?
A: If you get locked out, you can borrow a temporary loaner key free up to three times a year. There is a $25 charge for a fourth lockout.
If you lose your key, submit a Fix-it to request a lock change, unless you would like it done immediately. In that case, contact your main desk, RA, or UVM Police. There is a $55 charge for a lost or unreturned room key.
Q: What if I am sick?
A: Reach out to your RA and Student Health Services or 802.656.3350 for advice and guidance. Contact your dean's office if you are sick and missing classes for more than one day. If you not able to go to a dining facility, you can authorize a friend to use your ID and pick up a meal for you. Print the Meal Access Authorization Form or check UVM Dining.
Q: How do I report an emergency or a crime?
A: Call UVM Police Services at 802.656.3473 or 911. We recommend you put UVM Police in your cell phone contacts.
Q: How do I loft my bed?
A: Check bed-lofting directions. Most beds are easy to loft, but if you have any trouble, our facilities staff will be glad to help you out.
Q: What furniture do I have in my room?
A: Check our list of room furnishings.
Q: What should I bring to campus?
A: Check our list of what to bring/not to bring
Q: What if I need to stay late or return early?
A: Before any hall closing, you can sign up to stay one extra night for free. To return early, you would sign up for academic break housing, which is not free (you are charged a weekly rate). Read more about academic breaks.
Q: May I bring an air conditioner?
A: Sorry, no air conditioners, but it is OK to bring a fan.
Q: What is my summer mailing address?
A: Summer mail goes to 31 Spear St., Burlington, VT 05405. You will receive more mailing information when you check in.
Q: How do I know that I have summer housing?
A: After you request summer housing and then fill out the contract, we'll send you a confirmation email. If you have any questions, please email email@example.com.
Q: Can I just stay a couple nights?
A: All housing is billed to your student account on a weekly basis only; there is no per-night breakdown.
Q: When can I move in?
A: During your first week, you can move in as early as Sunday at 12 noon. The Marsh/Austin/Tupper front desk is open for check-in:
- Sunday 12 p.m. to 11:00 p.m.
- Monday-Friday 11:00 a.m. to 11:00 p.m.
- If you plan on moving in later than Tuesday of your first week, please email us at firstname.lastname@example.org.
Q: When do I have to move out?
A: You must move out no later than 11:00 a.m. the Saturday of your last week.
Q: How do I check out?
A: Remove all of your belongings from the room. Return your room key to the Marsh/Austin/Tupper front desk in an express checkout envelope.
Q: What I check out late (after 11:00 a.m. Saturday)?
A: If you do not check out by 11:00 a.m. the Saturday of your last week, your student account may be billed a $50 late-checkout charge.
Q: What if I lose my room key?
A: While you are living in the halls, you may borrow a 24-hour loaner key. If you lose your key, or if you do not return your room key when you check out, you may be billed a $55 unreturned-key charge.
Q: What if I want a different room type than what I chose in the contract (single vs. double)?
A: After you have filled out the contract, email email@example.com from your UVM email account to update your contract.
Q: What if I want to change my weeks after I’ve submitted the contract (add/delete different weeks)?
A: After you have filled out the contract, email firstname.lastname@example.org from your UVM email account to update your contract.
Q: What if I am no longer going to stay during the summer but I’ve already filled out the contract?
A: Email email@example.com from your UVM email account to cancel your contract. We will email you back to confirm your cancellation.
Q: Am I guaranteed to get my room type preference?
A: Unfortunately, we cannot guarantee it. However, we are able to honor all requests most weeks of the summer.
Q: What if I am in a double room, but I do not yet have a roommate?
A: Anyone assigned to a half-empty double must keep the other half of the room open and available for another person at all times.
Q: I’m doing an internship. May I stay in ResLife summer housing?
A: ResLife summer academic housing is generally for students who are taking credit-bearing classes. If you are doing an internship, email us at firstname.lastname@example.org to inquire about your situation. You may also wish to explore summer housing with University Event Services.
Q: Is a meal plan automatically included on my contract?
A: There is no meal plan included with your summer housing contract, but UVM Dining Services does offer some tasty summer options.
Q: Is there a kitchen?
A: Yes, MAT has a kitchen available, with a stove and shared refrigerator. Please bring your own cooking implements.
Q: May I bring my car?
A: Contact Parking & Transportation Services for summer parking information.
Q: Where do I find more information about my learning community (LC) options?
A: Explore The UVM Housing Experience and meet with LC staff during Admitted Student Visit Days and at June Orientation.
Q: How do I apply to a learning community?
A: No application needed! When you fill out your housing contract, simply rank learning communities in order of preference.
Q: Where are learning communites located?
|LEARNING COMMUNITY||2018-2019 LOCATION|
|Arts and Creativity||Hunt, McAuley, McCann, Ready, Richardson, Sichel|
|Cultural Crossroads||Austin; Living/Learning A, B, C, E; Marsh; Tupper|
|Honors College||University Heights North|
|Innovation and Entrepreneurship||Hamilton, Simpson|
|Journey to Independence||Jeanne Mance|
|Liberal Arts Scholars||Living/Learning D|
|Outdoor Experience||Coolidge, Redstone, Slade, Wright|
|Sustainability||Harris, Millis, University Heights South|
|Wellness Environment (WE)||Central Campus Residence Hall, Christie, Converse|
Q: What if my preferences change?
A: You can re-rank your LC preferences as long as the contract is open.
Q: Can I choose my own roommate?
A: After your learning community is known, you will have the option to identify a preferred roommate (in that same learning community) on your housing contract. If both of you mutually agree to be roommates on your contracts, we may be able to place you together, but it is not guaranteed.
Q: Can I choose to live in just "regular" housing?
A: To minimize your chances of being placed in a learning community, rank traditional (unprogrammed) as your highest preference. In Fall 2018, we expect 85% of our first-year students to be placed in a learning community.
Q: I still have more questions--who can I talk to?
A: Let us know how we can help! Contact us at: email@example.com or 802.656.3434.
The Application Process
Q: Can first-year students or commuter students apply to be an RA?
A: All applicants must have lived on campus for at least one (1) semester at the time of application. First year students may apply in the fall semester but may not be offered a position until the following fall. Commuter students may apply to be an RA. If hired, they must sign up for a housing and meal plan contract.
Q: I’m an incoming transfer student who hasn’t arrived to UVM but am interested in the RA position. Am I allowed to apply?
A: Transfer students may apply for the RA position, provided that they are able to provide documentation for having lived on campus at their previous institution and meet the minimum requirements for the position. A special Skype interview will be set up to allow incoming transfer students to interview, should they reach the interview stage.
Q: Are graduate students allowed to apply for the RA position?
A: While traditionally an undergraduate position, graduate students are allowed to apply for the RA position. Graduate students must maintain a 2.5 GPA and a full-time course load of nine credit hours.
Q: If I submitted an application in the fall or last year, and was waitlisted or declined, do I need to submit another one?
A: Yes, applications and hire status expire at the start of each fall selection process. If you were placed on the alternate list and did not receive an offer or were declined the position, you must submit another application and participate in the selection process again.
Q: My cumulative GPA falls below the minimum 2.5. Am I disqualified from applying?
A: No, we encourage you to still apply for the RA position. A member from the RA recruitment and selection team will reach out to discuss your academics and candidacy further. Depending on your GPA, you may still be offered a position, which will remain tentative until final grade checks at the end of the academic year.
Q: I have a prior conduct violation. Am I disqualified from applying?
A: Not necessarily. We review conduct violations on a case-by-case basis and consider a variety of factors including the nature of the violation, what you learned from it, time between the violation and RA application, how many violations, etc. A member from the RA recruitment and selection team will reach out to discuss your candidacy further.
- Candidates currently on probation with UVM or on a deferred suspension may not apply for the RA position.
- Candidates who have a conduct violation while engaged in the RA application process (once you submit an application) may be disqualified. It is important to disclose this to the RA recruitment and selection team as soon as it occurs, to set up an appointment to discuss.
Q: I’m in ROTC, or a member of the Armed Forces. Can I still apply?
A: YES!!! We have many RAs who are in ROTC or in the Armed Forces and we are eager to work with you to help make the RA position work as harmoniously as possible with your academic and military requirements. If you have questions, please let us know!
Q: I’m a varsity athlete with a busy schedule. Can I still apply?
A: Yes! We have many RAs who participate in sports. We expect that the priority commitment outside of academics is the RA position. However, we are more than willing to work with you to help balance your academics and athletic commitments with the RA position.
Q: I was a former RA but didn’t leave the position because of study abroad or military leave. May I still apply for the rapid rehire program?
A: No. Only RAs who vacated the position for the above two reasons may apply for Rapid Rehire. RAs who left the position for other reasons and had not completed a full year of being an RA must reapply through the regular re-hire process.
Q: My reference hasn’t filled out the form yet/didn’t receive a link. What do I do?
A: We will continue to make contact with your reference. If we need to speak directly to your reference to make a hiring decision for you, we will reach out for additional contact information.
Q: I’m not a prior Wellness Environment student but am now interested in being a part of WE. May I apply to be a WE RA?
A: All applicants for WE RA positions must have been a member of WE and taken the Healthy Brains, Healthy Bodies course prior to application. If you are interested in WE, we encourage you to apply and live in WE for at least one semester, then apply to be a WE RA at a later date.
The Big Weekend (RA Interview Weekend), Selection and Placement
Q: I can’t make the weekend of interviews. What do I do?
A: We will schedule a series of in-person interviews with various staff in Residential Life on a case-by-case basis. We strongly encourage you to make every attempt to make The Big Weekend, as much as possible.
Q: There is only one community that I want to be an RA in. Do I have to do more than one learning community Interview?
A: No, you do not have to sign up for more than one learning community group interview However, you significantly reduce your chances of being selected and placed as an RA.
Q: I didn’t get my top choice for community placement. Can I decline the position and be placed on the alternate list until a position in my desired community comes up?
A: No, declining an RA offer due to not receiving your top choice placement for learning community means declining the position, period. If you decline, you would be required to reapply and re-interview during a later interview process to be considered as an RA.
Q: What happens if I decline for other reasons (personal, financial, lost interest, etc.)
A: If you decline the RA position, you need to reapply and re-interview for the RA position during a later cycle should you decide to apply again.
Q: I was hired for the Wellness Environment. How do you determine if I’m in the Christie/Wright/Patterson or Central Campus Residence Hall location?
A: WE RA placement between CWP and CCRH are made in collaboration with the area coordinators as well as Wellness Environment staff. Any questions regarding specific building placement for WE will be directed to the WE staff.
Q: How does the alternate list work?
A: The alternate list is for candidates who we believe have the potential to be good RAs but may not have been directly hired for a variety of reasons. There isn’t a specific order to the alternate list. We hire from that list based on a variety of factors, mainly centered around the needs of the community where the vacancy is. We literally can offer you a position at any time. We’ve offered positions within weeks of concluding the hiring process, a week before fall training, and even in the middle of the semester.
Q: I was placed on the alternate list or declined. Is there a way to get feedback?
A: Yes! Please email firstname.lastname@example.org to set up an appointment with a member of the RA recruitment and selection team.
Q: What is the New Hire Orientation? Do I have to attend?
A: The New Hire Orientation and Social is an opportunity for all RAs for the following year to come together, meet their learning community teams, and ask questions! It is important and expected for all RAs to attend.
The RA Experience
Q: I can’t make all of RA training. What should I do?
A: Please contact the RA recruitment and selection team at email@example.com. However, please note that permission to miss parts of training is given strictly on a case by case basis. You are expected to make every effort to attend all of training. If your summer plans prevent you from attending most or all of RA training, please re-evaluate if the RA position is appropriate for you at this time.
Q: What is the length of employment for RAs?
A: The length of employment for RAs runs from the start of fall training (generally within the first week of August) until the halls close at the end of exams in May. RAs must apply for the lead resident advisor (LRA) position in order to be eligible to return for additional years.
Q: What is the standard time commitment for an RA?
A: RAs can expect on average 20 hours/week in the RA position. This includes individual one-on-one meetings with your supervisor, sharing duty responsibilities, facilitating and attending programs, and weekly staff meetings, among other things. Some weeks you may have more RA responsibilities than others.
Q: How long is training?
A: Fall training traditionally runs from the first week in August until the halls open for the academic year. Winter training traditionally runs the week before classes start in January.
FALL RA TRAINING FOR 2018 STARTS AUGUST 4, 2018.
Q: Can I hold another job/leadership position/extra-curricular activity outside of the RA position?
A: Yes you may. However, you will be required to seek permission from your direct supervisor for any additional outside employment or leadership roles outside of the RA position.
Q: Do I have to stay until the halls close for breaks?
A: Yes, all RAs share in break closing responsibilities, including Thanksgiving, winter, and spring breaks as well as closing at the end of the academic year.
Q: Am I allowed time away?
A: Yes, RAs are generally allowed 2-3 weekends away per semester. You will work with your supervisor to request time away. This does not include time away for academic or military reasons.
Summer RA Positions
Q: What’s the difference between Summer Academy and summer academics RA positions?
A: The summer academics RA position is similar to the traditional academic year RA position, and have the same responsibilities. However, these RAs are required to hold at least 10 hours per week during the day to provide support for students. The Summer Academy RA position is a combination of the RA position and camp counselor. Summer Academy is a specialized program housed in UVM Continuing and Distance Education. These RAs are compensated differently than summer academics RAs, have different responsibilities, and the length of employment is for approximately three weeks in July. This position works with high school students engaged in science and medical pre-college courses. Because this position works with minors, successful candidates for this position must submit and pass a background check.
Q: Do I have to be a previous, current, or future RA to apply for the summer RA positions?
A: No, while previous or current RA experience is preferred, it is not required. For the Summer Academy RA positions specifically, we strongly prefer previous experience working with high school students or as a camp counselor.
Q: Am I allowed time away for vacation during the summer?
A: Time away for the summer is allowed sparingly. The earlier in advance you are able to request time off, the better. Prior to the start of the position, please contact the RA recruitment and selection team at firstname.lastname@example.org.
Q: If I am an incoming RA for the fall semester and I am a summer RA, is there housing available between the end of my summer employment and RA training?
A: Yes, please request housing for the time in between positions at email@example.com.
Miscellaneous RA Questions
Q: Will the RA compensation affect my financial aid?
A: Potentially. RA compensation can affect each person’s financial aid differently. We encourage you to contact Student Financial Services in 223 Waterman or visit https://www.uvm.edu/studentfinancialservices/contact_us to find out whether or not the compensation will affect your aid.
Q: I’m not comfortable with confrontation. Will there be training for that?
A: Not to worry! All RAs participate in extensive training to learn how to address conflict and repair harm to their communities. Additionally, all RAs are continuously supported and mentored by ResLife!
Q: I’m don’t know a lot about diversity or working with people from different cultures. Am I able to be an RA?
A: Yes! We acknowledge that everyone has different experiences and exposure to difference, other cultures, other identities, etc. Part of the RA experience is learning how to navigate and work with those different from you, to help make the world a better place for you and others. The main requirement is that you come in with an open mind and a willingness to learn!
Q: Who is required to live on campus?
A: First-time, first-year students are required to live on campus for their first four semesters. It is your responsibility to verify if you have a housing requirement. If you do have a housing requirement and do not choose a room during room selection, your student account will still be charged for a traditional-style double room, an average meal plan, and the IRA fee. Not sure if you have a housing requirement or not? Check your residency requirement status in myResLife.
Q: Who is not required to live on campus?
A: You do not have a housing requirement if:
- You will have completed your four-semester housing requirement at the end of the spring 2018 semester, or
- You never had a housing requirement to begin with (e.g., arrived at UVM as a transfer student).
Not sure if you have a housing requirement or not? Check your residency requirement status in myResLife.
Q: I’m not required to live on campus. What are my on-campus housing options?
A: With plenty of space on campus for everyone, students who do not have an on-campus housing requirement are eligible to live on campus in the residence halls next year and can participate in room selection if they complete a housing and meal plan contract by November 13, 2017. Junior/Senior Housing in Jeanne Mance is a new housing option created just for students not required to live on campus.
Q: I’m a transfer student living on campus now. What about me?
A: Transfer students currently living on campus are eligible to live on campus next fall, and can fill out a housing and meal plan contract and participate in room selection.
Q: I want to live with my friend. How can I pick a room with a preferred roommate?
A: You may be able to choose a double room with one friend, or a triple room with two friends—as long as you are in the same learning community or traditional (unprogrammed) housing and each mutually preference each other on your housing and meal plan contract before the deadline. Mutual roommates will be emailed all the details about how to choose a room together, if space permits—details at returner room selection.
Q: Can I sign up for a suite with my friends?
A: No sorry, you cannot. You can only sign up for a double room with a roommate, or a triple room with two roommates (provided that you preferenced each other on the contract). If you do sign up for a room in a suite, the other rooms within the suite are open to anybody who may wish to choose there.
Q: I'm currently studying abroad. How do I get a room for the fall semester?
A: You must return to campus in the fall if you are currently studying abroad or will be during spring semester but have not yet completed your four-semester residency requirement (even when counting semesters spent abroad). If you are required to be on campus in the fall, you are eligible to participate in the spring room selection process if you complete a contract by the November 13, 2017 deadline. You will then receive all room selection emails sent to on-campus students. If you are unable to submit a contract or participate in room selection, submit a housing request at myResLife.
Q: Must I select a meal plan when I fill out my housing and meal plan contract?
A: Yes, everyone who lives on campus is required to have a meal plan.
Q: What if I need break housing?
A: Starting 2018-2019, break housing will be available in every hall, but you need to sign up to have access. Read more about break housing.
Q: How does choosing gender-inclusive housing on my contract affect my housing choices?
A: Gender-inclusive housing is not available in all halls. Read more about gender-inclusive housing.
Q: Can I get a single room?
A: Although limited, single rooms are available during room selection.
Q: How can I make sure to get on Redstone Campus for next year?
A: Redstone Campus is very popular, and there may not be enough space to meet the demand. The best way to get on Redstone Campus is to preference a learning community located there.
Q: Can I just stay in my current room for next year?
A: No, sorry... we cannot guarantee that you will be able to return to your current room for next year. However, it may be available for you to choose again during room selection.
Q: What happens if I miss the deadline to choose my room?
A: We'll contact you after room selection has ended and assign you to an available space.
Q: What if I plan to become a resident advisor (RA)?
A: If you are required to live on campus next year, you must complete a housing and meal plan contract and select a space during room selection. If you accept an RA position after you've already chosen a space, we'll automatically transfer your assignment to your RA room.
Q: What if I need a specific housing accommodation because of a disability?
A: Housing accommodation requests are handled through the Student Accessibility (SAS) office, and must be renewed each year. (ResLife is only able to consider accommodations recommended by SAS.) In order to fairly evaluate disability-related accommodation requests, documentation may be required. The SAS request deadline is November 15, 2017 for returning students.
Q: What if I'm not sure of my housing plans for next year?
A: The answer depends on your housing requirement status.
If you DO have a housing requirement:
- Remember, all students who have not fulfilled their on-campus housing requirement must live on campus until they do.
- If you are required to be on campus next fall but are not sure if you will return to UVM, you should go through room selection to secure a space.
- If you do not return to UVM before fall move-in, your housing contract will be canceled automatically with no penalty.
If you DO NOT have a housing requirement:
- Cancellation fees will apply if you accept but then cancel on-campus housing but remain enrolled at UVM.
- If you were offered and accepted an on-campus housing and meal plan contract, you may cancel it with no penalty until May 11, 2018. After that, the cancel fee is $250 through June 30, and $500 from July 1 until opening.
- If you disenroll from UVM before moving in, your housing contract will be canceled automatically with no penalty.
- If you accept an RA position after you've already chosen a space there is no penalty. We will automatically transfer your assignment to your RA room.