The Print & Mail Center looks forward to earning the opportunity to serve your mailing and shipping needs to both the UVM and greater Vermont community.

Students & Parents - Click here

We offer many mail services:

  • Drop off location for sending mail or returning packages
  • Assistance with sending those unique packages so it gets there on time for the best price
  • Free on campus mail delivery to other on campus addresses
  • Notary services are also available

Addressing your mail

 

Shipping options (Available at our Campus Retail Stores)

 

UVM Departments - Click here

We can take care of all your outgoing and incoming mailing needs, from postage and shipping (FedEx, UPS, USPS) to interdepartmental mail and metered mail.

  •     Be sure to sign up for a PMC created Fedex and UPS user id to receive steep discount prices, and be able to process your own packages from the convenience of your own desk 24/7/365.
  •     Use your PMC Shipping Card to receive steep discounts on your metered mail prices.
  •     Get started by filling out a PMC Simple Form.

"Verify that budgets are opened and will VV in Peoplesoft without errors against the following accounts (this may involve contacting your department's budget/financial manager or SPA)
Mail Accounts - 80025/80033 (E6000, E6012, F6002)."

PMC Simple Form (XLSB)

Fill out the PMC form and send to print.mail@uvm.edu (please plan ahead, it may take additional time to process your request at the end of each month and year end)

A PMC Simple Form is used to:

  • Create/modify/inactivate a PMC Shipping Code
  • Create a PMC created UPS/Fedex user id

Common Tasks:

  • I want to send a package...Fill out a PMC Simple Form
  • I want to set up a PMC created UPS/Fedex account...Fill out a PMC Simple Form
  • I want to update a PMC Shipping Code...Fill out a PMC Simple Form

What is a PMC Shipping Code?

A PMC Shipping Code provides UVM Departments with an automated process for mail and shipping needs while accurately allocating charges to the appropriate Peoplesoft chart string account number. The PMC Shipping Code was created to interact with 3rd party software that do not support Peoplesoft's 50 character alpha numeric chartstring. Therefore: If you are a UVM Department and want to use a PeopleSoft Chartsting to send mail through USPS, UPS, or Fedex, than you need to fill out the PMC Simple Form.

PMC Simple Form Instructions:

It is encouraged that each department identify someone who will be responsible for managing all PMC Codes for that department. This name will populate the PMC Code Manager field in the Simple Form. Ideally, this person would have financial and administrative rights to open/close budgets to allow charges against the accounts listed below.

Tip: "Fill out all the required fields for your 'Action selection.' Incomplete Simple Forms will be rejected by automation. Our system looks for information within specific cells. If these cells are blank, then the form will be rejected."

Tip: "PMC Code Managers can also request a list of all PMC Codes assigned to their department at any time. This can be helpful if done just prior to submiting a new request and will make sure you are aware of all your PMC Shipping Codes."

  1. Verify that budgets are opened and will allow PMC to charge against the following peoplesoft accounts (this may involve contacting your department's budget/financial manager or SPA)
    • Mail - 80025/80033 (E6000, E6012, F6002).
  2. Person Requesting, Email, Departments Listed must be filled out for all requests regardless of action selection.
  3. Select an 'action' from the drop down list: New PMC Code, Update PMC Code, Inactivate PMC Code, New FDX Userid, Reset FDX password, Inactivate FDX user, New UPS Userid, Reset UPS password, Inactivate UPS user
    • Please send this to print.mail@uvm.edu
  • New PMC Code: requests that a new code be created for the chartstring combination
  • Required: Contact name through Request Date must be filled out
  • Update PMC Code: will only update non-chartstring fields - even if you have changed the chartstrings in this form
  • Required: PMC Code through Campus Phone AND Mailing Services through Request Date must be filled out
  • Inactivate PMC Code: will permanently make a code no longer usable
  • Required: PMC Code AND Inactivation Requestor through Inactivation Request Date must be filled out
  • New FDX Userid: requests that a new Fedex userid be created
  • Required: To ship Fedex, you must have a valid PMC Shipping Code with the appropriate Mailing Service = 1
  • Required: A valid UVM email address listed in 'Describe here'
  • Reset FDX password: requests that a Fedex user password be reset
  • Required: Fedex UserID must be listed
  • Inactivate FDX user: will permanently make a Fedex userid unusable
  • Required: Fedex UserID must be listed
  • New UPS Userid: requests that a new UPS userid be created
  • Required: To ship UPS, you must have a valid PMC Shipping Code with the appropriate Mailing Service = 1
  • Required: A valid UVM email address listed in 'Describe here"
  • Reset UPS password: requests that a UPS user password be reset
  • Required: UPS UserID must be listed
  • Inactivate UPS user: will permanently make a UPS userid unusable
  • Required: UPS UserID must be listed

I've submitted the PMC Simple Form, what to expect:

  • The Print & Mail Center will verify if your chartstring will VV in Peoplesoft without errors against the accounts above.
  • If yes, we will produce new cards and distribute them through campus mail to the address provided on the request.
  • If you do not have a budget set up for print and mail expenses, we will contact you and let you know. Cards can not be issued without the appropriate budgeting on each chartstring. We kindly ask that you please verify your budgets are properly allocated before requesting a card. We need to be able to charge to these  Peoplesoft accounts: 80025, 80033.
  • Please note that cards are produced twice a month in batches and you may not receive your cards immediately. Please plan ahead, it may take additional time to process your request at the end of each month and year end.
  • If you requested a new/update to a FDX/UPS userid, once set up, an email will be sent with instructions on how to login.

Using your PMC Shipping Code for Metered Mail

The Print & Mail Center weighs and applies our negotiated metered postage rate to each piece of mail with a valid account card attached.

Tip: "Did you know that you can send multiple bundles of mail with a single PMC Shipping Card? This means you can have all of your mail metered and keep more of your cards available for when you need them."

1. Separate your outgoing mail into three categories:

  • Letters within the United States
  • Flats within the United States
  • International mail leaving the United States
  • For large stacks of envelopes that need to be sealed, please stack them with the flaps down (separate international pieces and place in a separate stack)
  • Large mailings, please notify print.mail@uvm.edu 24-hours in advance

                * Square flaps are not machine sealable. Please seal these manually.

2. Attach a PMC Shipping Card to your outgoing metered mail (remember only one is needed for each of your daily pickups)

  • Attach one card to all bundles of outgoing mail to be metered using rubber bands.
  • Use a card even if you only have one piece of mail.

3. That's it, we'll process your mail and send you the PMC Shipping Card back via campus mail the following business day.

Using your PMC Shipping Code for UPS/FedEx

UVM Department's can take advantage of the steep discounted rates. After submitting a PMC Simple Form request for a new user id, users will be emailed with instructions on how to login to Fedex and UPS.

  • FedEx uses Ship Manager, a web-based tool that customers can use to make shipments, create address books, inform recipients when shipments were made and track those shipments.
  • UPS uses Campus Ship, a web-based tool that customers can use to make shipments, create address books, inform recipients when shipments were made and track those shipments.
  • You must have a PMC created UPS or FedEx user id. If you don't, please submit a PMC Simple Form and select the action: New FDX/UPS user id (see above), and provide a valid UVM email address.
  • You must have selected '1' on your PMC Simple Form request under UPS/FDX allowed services for each PMC Code you wish to be available in UPS/FDX. If you aren't sure, please check with your department's PMC Code manager (usually the financial manager). If you didn't, please cc your Department's PMC Code Manager and submit a PMC Simple Form and select the action: update PMC Code and add the missing allowable service.
  • IMPORTANT! A valid PMC Code must be entered into the "Reference Field 1" for each shipment, in order for the discounted pricing to take effect and create a label.

 

Bulk Mailings

The University of Vermont sends out more bulk mail than any other form of U.S. mail. Each year UVM mails in excess of three million brochures, postcards, catalogs and newsletters. Though the basic premise of bulk mailing is easily understood, the step-by-step process can be complex and confusing. Allow us to help you understand that step-by-step process and make the most of your postage dollar.

Bulk mailings are an effective means to reach a large audience at an affordable rate. The postage costs are discounted because the sender (UVM Print & Mail Center and you) absorbs the labor involved with prepareing the mail for entry with the USPS.

  •     A minimum of 200 pieces or 15 lbs. is required.
  •     The mailing pieces must be printed or duplicated material.
  •     The pieces must be of identical size weight and content.
  •     Always use a UVM return address and include "The University of Vermont" in the body of the address.
  •     Use a pre-printed mailing indicia.
  •     Mailing list data files must be in a ASCII comma delimited or Dbase compatible format.
  •     Label lists and mailings that are pre-labeled must be in ascending zip code order.
  •     Schedule your project at least two weeks in advance.
  •     Submit a Bulk Mailing Request Form with the job.
  •     Depending on the size of your job, turnaround is 24 to 72 hours.

Bulk Mailing Request Form

Bulk Mailing Guidelines

The majority of the bulk mailings produced by UVM departments falls into the Standard A Non-profit category. USPS regulations governing the use of non-profit mail are very complex and restrictive. We recommend all mailers using non-profit rates have their mailing piece processed by the Print & Mail Center for compliance with the content based restrictions of non-profit mail. Contact us today.

To see everything else we offer, head on over to our Campus Retail Store page by clicking the link in the menu to the left or click here. We look forward to seeing you soon.

Not any of the above? - Click here

If you are just visiting or live in our surrounding community, we can help you too with all of your shipping & mailing needs. Head over to the Retail Store to see what we can do for you or you can find information about Bulk Mailing Services below.

Bulk Mailings

The University of Vermont sends out more bulk mail than any other form of U.S. mail. Each year UVM mails in excess of three million brochures, postcards, catalogs and newsletters. Though the basic premise of bulk mailing is easily understood, the step-by-step process can be complex and confusing. Allow us to help you understand that step-by-step process and make the most of your postage dollar.

Bulk mailings are an effective means to reach a large audience at an affordable rate. The postage costs are discounted because the sender (UVM Print & Mail Center and you) absorbs the labor involved with prepareing the mail for entry with the USPS.

  •     A minimum of 200 pieces or 15 lbs. is required.
  •     The mailing pieces must be printed or duplicated material.
  •     The pieces must be of identical size weight and content.
  •     Always use a UVM return address and include "The University of Vermont" in the body of the address.
  •     Use a pre-printed mailing indicia.
  •     Mailing list data files must be in a ASCII comma delimited or Dbase compatible format.
  •     Label lists and mailings that are pre-labeled must be in ascending zip code order.
  •     Schedule your project at least two weeks in advance.
  •     Submit a Bulk Mailing Request Form with the job.
  •     Depending on the size of your job, turnaround is 24 to 72 hours.

Bulk Mailing Request Form

Bulk Mailing Guidelines

The majority of the bulk mailings produced by UVM departments falls into the Standard A Non-profit category. USPS regulations governing the use of non-profit mail are very complex and restrictive. We recommend all mailers using non-profit rates have their mailing piece processed by the Print & Mail Center for compliance with the content based restrictions of non-profit mail. Contact us today.

To see everything we offer, head on over to our Campus Retail Store page by clicking the link in the menu to the left or click here. We look forward to seeing you soon.