A Message to Our Campus Partners:

Physical Plant Department (PPD) personnel are following the Center for Disease Control (CDC) guidelines and are being further guided by consultation with UVM Risk Management & Safety. We’re using this guidance to ensure that all of our customer-facing staff and activities use proper precautionary measures for the safety of all members of the UVM campus community as well as for our own safety.

Here's What We're Doing:

  • Sharing detailed safety procedures for Facilities staff on our website.  
  • All PPD staff have completed the required Vermont OSHA (VOSHA) training for “Institutions Doing Business during the COVID-19 Pandemic”.
  • All PPD staff have received additional training on UVM-specific job tasks and proper Personal Protective Equipment (PPE) usage through our Training & Compliance Office. 
  • Additional sanitization practices are being employed within our shop and break areas, and in our vehicles.
  • Daily health checks & self-screening is being documented for all our staff at the start of their shift.
  • All PPD staff are provided with face coverings and necessary PPE for safe customer interactions. 
  • Physical distancing practices are being followed on the job site, in break spaces, and while traveling in our service vehicles.

Here's What You Can Expect When You Request Service

We are following an enhanced protocol to carry out our routine work, operations maintenance and repair activities.

We will be...

  • Asking for a reliable phone number (preferably mobile) to contact the room occupant if they are not at a UVM desk phone. When requesting service through FAMIS , we are asking that Requestors provide a cell phone or alternate phone number by which the occupant of the space(s) can be reached.
  • Contacting the Requestor ahead of time to coordinate the best time and arrangement for both parties to access the space for us to conduct maintenance work. 
  • Discussing with the Requesting Department what steps have been taken to prepare the space for our entry. 
  • Requiring room occupant (e.g. staff/faculty in offices, and resident students in their rooms) to step out of the room to allow facilities personnel to enter the space to complete the repair.
  • Performing repair work with the room or office door propped open as an added precaution.
  • Responding to Service Requests with the minimum number of staff necessary to allow safe work practices.
  • Wearing a mask or cloth face covering.
  • Donning (i.e., “putting on”) a fresh pair of gloves each time we begin working on a new site.
  • Limiting our contact to only the immediate area being repaired. 
  • Carrying disinfectant and sanitizer to use for wiping down surfaces or equipment that are touched as well as additional high contact areas such as light switches, thermostats, and door knobs when appropriate. 
  • Maintaining a clean work area by keeping tools in work bags and/or laying down any materials or large tools on a work mat. (If this is not feasible the laydown area will be cleaned before leaving the job site. )
  • Disposing of all job site waste will be our responsibility
  • Washing our hands each time we trade out gloves.