Preparing a large, "center-level" grant proposal is complex and time consuming. As a complement to the services provided by Sponsored Project Administration, OVPR provides the services of a Grant Proposal Manager — Jeralyn Haraldsen, Ph.D.
Jeralyn offers additional resources necessary to shepherd complex proposals through the writing and submission process.
Proposal Review and Grantsmanship Critique
- Thorough review of your full proposal for grantsmanship with annotated comments and suggestions
- Review for responsiveness to reviewer critiques (for resubmissions) and to RFP/RFA requirements
Proposal Writing Assistance and Editing
- Substantively edit your draft text
- Prepare draft text of non-technical proposal sections
- Edit to improve the clarity and flow of your document
- Edit to improve the formatting and presentation of your document
- Coordinate collection of additional information via meetings, phone, email
Secondary Services, Available on a Limited Basis
Assistance with Budget Development
- Assist with development of draft budget and budget justification
- Coordinate with business manager for review of draft budget
- Coordinate collection of subaward documents from collaborators
Liaison with Sponsored Project Administration (SPA)
- Coordinate with business manager to submit draft and final budget documents for review
- Upload draft and final proposal documents for review, internal routing, and submission
Liaison with Collaborators
- Coordinate collection of biosketches, letters of support
- Assist with preparation and collection of subaward documents
Overall Proposal Management
- Review solicitation and develop annotated outline of your response to the RFP/RFA
- Manage the proposal preparation process
- Participate in high-level, strategic proposal planning
- Assist with writing non-technical proposal components
- Critically review proposal drafts for grantsmanship, readability, and responsiveness to sponsor requirements
- Manage proposal compilation, assembly
- Coordinate with SPA
Priority will be given to large, complex, multi-disciplinary grant proposals to support high-impact, center-level research and scholarship.
Assistance may also be available on a more limited basis to individual investigator proposals, and to providing training and support to faculty members new to writing grant proposals.
Requests for assistance will be prioritized as follows:
- Large, complex, multi-disciplinary, and multi-investigator proposals (e.g., centers, program projects, training grants, and infrastructure-building grants)
- Individual investigator proposals and new faculty proposals
- Faculty members new to writing grant proposals
The following will also be taken into consideration:
- Current and projected workload of grant proposal manager
- Timeliness of request — ideally more than 12-16 weeks prior to deadline
- Alignment with areas of institutional priority
For proposals that require cost share or match, investigators must document required commitments prior to engagement with the grant proposal manager.
Grant Writing PowerPoint Presentations (video coming soon)
(former "Brown Bag" Seminars)
OVPR Grant Proposal Manager Jeralyn Haraldsen, Ph.D., discusses the grant proposal process in eight videos, with accompanying PowerPoint presentations.
UVM log in is required for the PowerPoint presentations.
Navigating the Grant Submission Process at UVM
An overview of the pre-award aspects of the grant lifecycle, including: roles and responsibilities; resources available at UVM; and the timeframe of the UVM internal approval process.
Navigating the Grant Submission Process at UVM PowerPoint
Doing Your Homework: Finding the "Right" Funding
Topics covered include: creating a funding "roadmap"; finding funding opportunities; analyzing a funding agency; assessing the competition; identifying emerging priorities or areas of interest; and when/how to approach a program officer.
Doing Your Homework PowerPoint
Demystifying the Review Process
Topics covered include: what you need to know about the procedural aspects of grant review; who your reviewers are; how to write to meet your reviewers needs.
Demystifying the Review Process PowerPoint
Overall Best Practices for Writing Your Grant Proposal
How to best write a grant by planning ahead and using the funding opportunity announcement as a writing roadmap. Also discussed are effective communication strategies, such as the importance of clear writing.
Overall Best Practices PowerPoint
Writing the Proposal "Pitch" Page
The "pitch" page of a proposal is the first page of the major prose section of a proposal. Reviewers will likely come to a general decision about you, your idea, and the clarity of your thinking by the end of reading the pitch page. It is one of the most important sections — if not the most important section — of your proposal.
Writing the Proposal "Pitch" Page PowerPoint
Justifying Your Budget
Topics discussed include: who is responsible for budget development at UVM; how a budget is used by reviewers and program officials; the budget tools available; budget prep best practices; budget justification best practices; different types of costs; typical budget categories; and more.
Justifying Your Budget PowerPoint
What About All of Those Supporting Documents?
The supporting documents in a grant proposal can enhance or detract from the "whole package." This video describes best practices for preparing supporting documents. Typical supporting documents include: biographical sketches; facilities, resources and equipment; letters of support; multi-PI leadership plan; data management plan; and so on.
What About All of Those Supporting Documents PowerPoint
Electronic Grant Application Submission
Topics discussed include: UVM's electronic submission policy, as well as possible scenarios and tips on using ANY electronic submission system.
Electronic Grant Application Submission PowerPoint
Please contact Jeralyn Haraldsen, Grant Proposal Manager, with any questions by email at Jeralyn.Haraldsen@uvm.edu or by phone at 802-656-2982.