International travel study course planning and business processes follow this schedule. These are key time frames, there are also processes happening behind-the-scenes that aren’t explicitly stated here, such as health & safety review by the UVM International Travel Advisory Group (ITAG). Specific dates will be communicated to relevant groups as needed.

Note: some dates as noted below will be adjusted starting during the 2025-2026 Academic Year cycle and beyond. 

TimelineWinter BreakSpring Summer
Associate Deans provide to OIE the list of courses the unit will support in the following academic year (both new and repeat)

For AY24-25: March 2024

For AY25-26: November 2024

For AY24-25: March 2024

For AY25-26: November 2024

For AY24-25: March 2024

For AY25-26: November 2024

OIE sends instructions and next steps to faculty approved to submit course proposals

For AY24-25: March 2024

For AY25-26: December 2024

For AY24-25: March 2024

For AY25-26: December 2024

For AY24-25: March 2024

For AY25-26: December 2024

Faculty course snapshot due to OIE (new courses only)

For AY24-25: March

For AY25-26: January

For AY24-25: March

For AY25-26: January

For AY24-25: March

For AY25-26: January

Final draft budget, GoAbroad proposal, and supporting documentation due to OIE

For AY24-25: April 15

For AY25-26: March 15

For AY24-25: April 15

For AY25-26: March 15

For AY24-25: June 15

For AY25-26: March 15

Faculty begin to recruit students, student applications open in GoAbroad, and deposits acceptedJuly 1September 15November 1
Study abroad fair
(course marketing materials due two weeks in advance)		N/ASeptemberJanuary

Student application deadline in GoAbroad 
(applications may close before this date if the course fills to capacity)

September 5November 18January 27
Go/No Go Deadline - Decisions made by sponsoring academic unit based on deposits September 12November 25February 3
Faculty issue course registration overrides to students NovemberNovemberMarch
Student and faculty GoAbroad pre-departure deadlineNovember 1January 15March 15
Faculty predeparture budget meeting with OIE and academic unit business analyst, and health & safety meeting with OIE (new faculty/faculty leading new courses will have additional required pre-departure meetings)DecemberFebruaryApril
Student pre-departure meetings completeDecember 10February 15April 30
Faculty submit expense tracking sheet and receipts        Within one week of student travel completion
Sponsoring academic unit reconciles program expenses/submits reconciled budget to OIE          Within 30 days of student travel completion

 

 

 

This page is part of the Travel Study Guide for Faculty. 

Click here to go to the Travel Study Guide for Faculty homepage

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