Administrative and Clerical Salary

Administrative and clerical salaries can be direct charged to a federally funded project, if the following Uniform Guidance Section 200.413, conditions must be met;

1. Administrative or clerical services are integral or necessary to accomplish the scope of work being funded to the project or activity;

2. Individuals involved can be specifically identified with the project or activity;

3. Such costs are explicitly included in the budget proposed to the federal sponsor or have the prior written approval of the Federal awarding agency;

4. The costs are not also recovered as indirect costs.
Budgeting Admin/Clerical Support

When creating proposal budgets you will need to do an excellent job justifying the administrative and clerical positions as being integral or necessary to accomplish the scope of work, project or activity that is being proposed.

Admin/clerical costs not explicitly included in the budget proposed to the federal sponsor will not be allowed as a direct charge.

At Time of Award Setup

If your proposal is selected for funding, SPA at time of award set-up, will release the Admin/Clerical funding for those positions that were explicitly included in the sponsor approved budget and meet the costing criteria as set forth above. The Direct Cost Justification Form in no longer required since these costs must now be explicitly included in the awarded budget.