Office of the Provost

Recruitment - New and Continuing Appointments: Non-Salaried Faculty

Non-salaried faculty appointments at the University of Vermont include adjunct appointments, secondary appointments, research affiliate appointments, and visiting scholar appointments.

The following will provide you with the definitions of these appointment types, non-salaried faculty appointment request information, and information about the annual renewal process.

Definitions of Non-Salaried Appointment Types (PDF)

Initial Appointment Process

Non-salaried appointments are valuable tools that represent a real cost, and potential liability, to the University. They should be extended only when there is a valid academic purpose and need for the appointment. The appointment should be of benefit both to the University and the individual to whom it may be extended.

Non-salaried appointments requests are to be approved by the Provost's Office and they require a formal appointment letter. They do not require processing through PeopleAdmin.

Non-salaried appointments involve a consultative process, including the faculty in the appointing department or unit. Relevant faculty appointment requests forms and a link to the relevant appointment letters are below.

Request Form for Adjunct Faculty (MS Word) (revised March 2022)
Request Form for Secondary Faculty (MS Word)
Request Form for Research Affiliate (MS Word)
Processing a Visiting Scholar/Scientist Appointment (PDF) (revised March 2022)
- Visiting Scholar/Scientist Invitation Letter (Optional) (MS Word) (added February 2023)*
  *Invitation letters sometimes are needed for Visiting Scholars/Scientists to apply for funding, but they are an optional part of the UVM Visiting Scholar/Scientist Process, as an Offer Letter is required*
- Visiting Scholar/Scientist Checklist for Host Departments (Fillable PDF) (revised April 2022)
- Visiting Scholar/Scientist Agreement (MS Word) (revised March 2022)
- Visiting Scholar/Scientist Application (Fillable PDF) (revised March 2022)
- Visiting Scholar/Scientist Disclosure Form (Fillable PDF) (revised March 2022)
Appointment Letter Templates

Annual Renewal Process

Non-salaried faculty appointments are typically extended on an annual basis. Academic departments should review all of their active non-salaried appointments each spring, and take the appropriate action to either terminate appointments if they are no longer necessary, or renew appointments for another year.

To renew a non-salaried appointment, the department should forward a copy of the renewal memo to Faculty Services. A Personnel Action Form (PAF) is not necessary if there are no changes to the appointment.

A sample renewal memo can be found in the Reappointment Letter Templates.

Once the appointment is non-renewed or terminated, the department or unit should submit a PA for termination of the appointment.

Last Updated 11-08-2022