Specific responsibilities include:
- Reviews proposals for compliance with UVM policies and sponsor proposal guidelines.
- Approves and authorizes submission of proposals on behalf of UVM.
- Provides policy guidance and assistance with proposal budget development, administrative forms, sponsor-required certifications and representations, and compliance requirements.
- Reviews, negotiates, and provides UVM acceptance of awards in support of sponsored projects.
- Collects Principal Investigator concurrence with new award terms and conditions.
- Approves and expedites pre-award arrangements, i.e. revised budgets, sponsor requested documentation of regulatory approvals, etc.
- Coordinates with UVM Innovations on negotiation and acceptance of intellectual property provisions in industry awards.
- Maintains database of University-wide proposal and award activity and provide institutional reports.
- Provides tools for electronic submission of proposals.
- Generates outgoing subawards.
- Confirms approval of regulatory compliance involving humans, animals, FCOI, export control.
- Notifies sponsors of post-award modifications approved under expanded authorities.
- Sets up and maintains award, project and contract information in financial system (PeopleSoft)
- Prepares invoices
- Draws cash from letters of credit
- Prepares interim and final financial reports
- Manages cash, including: Deposits and posts sponsor payments, Engages in accounts receivable (AR) collections.
- Reviews project financial activity for compliance with federal, sponsor, and University policies and regulations.
- Approves non-payroll cost transfer activities.
- Performs award close outs in coordination with Principal Investigator and business unit administrator.
- Completes and submit Final financial reports.
- Provides sponsored project training opportunities thru SPA.edu.
- Establishes UVM sponsored project administration procedures.
- Coordinates sponsored project audit and site visit activities, including the Single Audit.