Academic unit administrative staff typically provide the following pre-award and post-award support:
- Assist with the preparation of grant applications; forms, budget development or other administrative tasks related to proposal submission
- Assist with finding answers to pre and post award questions
- Assist Principal Investigator in preparation of advance account request
- Upon award notification, meets with Principal Investigator to ensure an accurate award set-up occurs
- If necessary, sets up cost share chart string with budget entry
- Works with PI to ensure salary distribution are correct and completed timely on the sponsored project and cost share activities
- Assists Principal Investigator with any recruitment efforts for personnel
- Enters requisitions for purchases
- Assists Principal Investigator with pur-card reallocations
- Assists Principal Investigator with travel and expense reports
- Makes any necessary journal entries to correct expenses on grant
- Resolves budget checking errors on sponsored projects
- Meets with Principal Investigator to review grant expenditures and effort reports
- Assists with monitoring grant expenditures
- Ninety days prior to grant expiration, meets with Principal Investigator to review spending plans to avoid any last minute changes or transfers
- Thirty days prior to grant expiration, runs Close Out report and assists in resolving any outstanding issues
- Makes necessary notifications to change any default chart-strings or move pur-card to new chart-string
- Twenty to thirty days after grant ends, runs close out report and correct any errors
- Thirty days after grant ends, lets the SPA Financial Administrator know the grant is ready for the final financial report
- Serves as resource to Principal Investigator for any financial or human resource issue