{"id":9758,"date":"2018-06-25T15:29:56","date_gmt":"2018-06-25T15:29:56","guid":{"rendered":"https:\/\/www.uvm.edu\/it\/kb\/?post_type=ht_kb&p=9758"},"modified":"2026-03-13T12:53:02","modified_gmt":"2026-03-13T16:53:02","slug":"set-an-automatic-reply-message","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/kb\/article\/set-an-automatic-reply-message\/","title":{"rendered":"Set an Automatic Reply message"},"content":{"rendered":"

This article will walk you through setting and configuring your Automatic Reply<\/strong> (Out-of-office Message) in Outlook.<\/p>\n \t\t

\r\n \t\t\t

Outlook Online<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t<\/p>\n
    \n
  1. Log in to Outlook Online<\/a>.<\/li>\n
  2. Click the Gear<\/strong> icon near the upper-right corner to open the Settings menu.\"Settings<\/a><\/li>\n
  3. Under Mail<\/strong>, click\u00a0Automatic replies<\/strong>.
    \n    \"Settings<\/a><\/strong><\/li>\n
  4. Toggle Automatic replies on<\/strong>, then optionally set the time period, checking the boxes beneath as desired.
    \n    \"Exchange<\/a><\/li>\n
  5. Enter your automatic reply for those inside your organization.<\/strong>
    \n    \"Exchange<\/a><\/li>\n
  6. Optionally, check the box to Send replies outside your organization<\/strong> and enter another automatic reply.
    \n    \"Exchange<\/a><\/li>\n
  7. Click\u00a0Save.<\/strong>
    \n    \"Exchange<\/a><\/li>\n<\/ol>\n

    You should now have an automatic reply configured for this email account. To make changes, edit your messages, then click Save<\/strong> again.<\/p>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

    \r\n \t\t\t

    (new) Outlook for Windows<\/h3><\/div>\r\n \t\t\t
    \r\n \t\t\t\t
    \r\n \t\t\t\t\t<\/p>\n
      \n
    1. Open Outlook. One way to do this is to open the Start Menu (<\/i>), click All ><\/strong>, and then scroll down to Outlook<\/strong>.
      \n      \"New<\/a><\/li>\n
    2. Click the Settings<\/strong> icon (<\/i>) in the upper-right corner of the window.<\/li>\n
    3. Under Mail<\/strong>, click\u00a0Automatic replies<\/strong>.
      \n      \"Settings<\/a><\/strong><\/li>\n
    4. Toggle Automatic replies on<\/strong>, then optionally set the time period, checking the boxes beneath as desired.
      \n      \"Exchange<\/a><\/li>\n
    5. Enter your automatic reply for those inside your organization.<\/strong>
      \n      \"Exchange<\/a><\/li>\n
    6. Optionally, check the box to Send replies outside your organization<\/strong> and enter another automatic reply.
      \n      \"Exchange<\/a><\/li>\n
    7. Click\u00a0Save.<\/strong>
      \n      \"Exchange<\/a><\/li>\n<\/ol>\n

      \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

      \r\n \t\t\t

      Outlook (classic) for Windows<\/h3><\/div>\r\n \t\t\t
      \r\n \t\t\t\t
      \r\n \t\t\t\t\t<\/p>\n
        \n
      1. Open Outlook (classic). One way to do this is to open the Start Menu (<\/i>), click All ><\/strong>, and then scroll down to Outlook (classic)<\/strong>.
        \n        \"Outlook<\/a><\/li>\n
      2. Open the File<\/strong> menu from the Outlook Ribbon.
        \n\"Outlook<\/a><\/li>\n
      3. Click Automatic Replies.
        \n        \"Outlook<\/a><\/li>\n
      4. Toggle Send automatic replies<\/strong> on. Optionally, choose Only send during this time range\u00a0<\/strong>and choose the dates you’ll be away. Compose your reply for Inside My Organization<\/strong> in the provided box.
        \n        \"Outlook<\/a><\/li>\n
      5. Optionally, select Outside My Organization<\/strong>, check the box to Auto-reply to people outside my organization<\/strong>, compose a new or the same reply in the box provided, and click OK.<\/strong>
        \n        \"Outlook<\/a><\/li>\n<\/ol>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        (new) Microsoft Outlook for macOS<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n
          \n
        1. \n
            \n
          1. Open Microsoft Outlook<\/strong>.
            \n\"Outlook<\/a><\/li>\n
          2. Expand the Tools<\/strong> menu at the top of the screen and select Automatic Replies…<\/strong>.
            \n            \"Tools<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

            \n \t\t\tOutlook Versions<\/span> \t\t\t \t\t\t\t<\/p>\n

            \n \t\t\t\t\tIf your Automatic Replies<\/strong> window does not look like the one described here, scroll down to the (legacy) Microsoft Outlook for macOS<\/em> instructions instead. \t\t\t\t<\/p>\n<\/p><\/div>\n

            \n \t\t<\/p>\n

              \n
            1. Ensure the account that needs to send automatic replies is selected to the right of Accounts<\/strong> and toggle the Send Automatic Replies<\/strong> switch on<\/em>.
              \n              \"Automatic<\/a><\/li>\n
            2. Select your preferred font settings and compose your automatic reply Message for inside your organization<\/strong> in the text box.
              \n              \"Automatic<\/a><\/li>\n
            3. Optionally, check the box to the left of Message for outside your organization<\/strong> and compose an additional message below.
              \n              \"Message<\/a><\/li>\n
            4. Close the Automatic Replies window (there is no “save” button).<\/li>\n<\/ol>\n

              \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

              \r\n \t\t\t

              (legacy) Microsoft Outlook for macOS<\/h3><\/div>\r\n \t\t\t
              \r\n \t\t\t\t
              \r\n \t\t\t\t\t<\/p>\n
                \n
              1. Open Microsoft <\/strong>Outlook<\/strong>.
                \n                \"macOS<\/a><\/strong><\/li>\n
              2. Expand the Tools<\/strong> menu from the top of the screen.<\/li>\n
              3. Select Automatic Replies…<\/strong>.\"Outlook<\/a><\/strong><\/li>\n
              4. Check the box to Send automatic replies for account “youremail@uvm.edu”<\/strong>.<\/li>\n
              5. Compose your reply for senders within my organization<\/strong>, optionally select the time period<\/strong> and outside my organization<\/strong> options, compose your reply for senders outside my organization<\/strong>, and click OK<\/strong>.
                \n                \"Automatic<\/a>
                \n<\/strong><\/li>\n<\/ol>\n

                \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n","protected":false},"excerpt":{"rendered":"

                This article will walk you through setting and configuring your Automatic Reply (Out-of-office Message) in Outlook.<\/p>\n","protected":false},"author":41,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"ht-kb-category":[271],"ht-kb-tag":[359,371,556,372,358],"class_list":["post-9758","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-email-and-calendar","ht_kb_tag-away-from-office","ht_kb_tag-away-message","ht_kb_tag-exchange-online","ht_kb_tag-out-of-office","ht_kb_tag-vacation"],"_links":{"self":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/9758","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/comments?post=9758"}],"version-history":[{"count":29,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/9758\/revisions"}],"predecessor-version":[{"id":32831,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/9758\/revisions\/32831"}],"wp:attachment":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/media?parent=9758"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-category?post=9758"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-tag?post=9758"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}