{"id":8842,"date":"2018-04-05T17:45:55","date_gmt":"2018-04-05T17:45:55","guid":{"rendered":"https:\/\/kb.helpline.w3.uvm.edu\/?post_type=ht_kb&p=8842"},"modified":"2026-04-02T14:26:35","modified_gmt":"2026-04-02T18:26:35","slug":"basic-calendaring-in-outlook-on-the-web-owa","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/kb\/article\/basic-calendaring-in-outlook-on-the-web-owa\/","title":{"rendered":"Basic Calendaring in Outlook Online"},"content":{"rendered":"

Follow this guide for instructions on adding an event or meeting to an Exchange Calendar.<\/p>\n

Actions<\/h2>\n \t\t
\r\n \t\t\t

Creating a New Event<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t
    \n
  1. To create a new event in the Exchange Calendar, either click\u00a0New event<\/strong> in the top-left corner of the page or right-click on the calendar and click New event<\/strong>.\"New<\/a>\"New<\/a><\/li>\n
  2. Choose either Event<\/strong> (for a single instance) or Series<\/strong> (for a recurring meeting).
    \n    \"Event<\/a><\/li>\n
  3. The New Event<\/strong> window should pop up. Enter a title for the event in the Add title<\/strong> field. \"Set<\/a><\/em><\/li>\n
  4. If you have access to multiple calendars, you will see a drop-down menu above the title that you can use to specify a calendar. The calendar event will be put on this calendar, and anyone with the proper permissions to edit or view this calendar will be able to interact with the event. This step is especially important if you manage a calendar for someone else or share a calendar with other people.\"Select<\/a><\/li>\n
  5. Next, specify a date and time for the event using the fields next to the clock icon.\"Setting<\/a><\/li>\n
  6. If you selected Series<\/strong>, the date\/time drop-down also allows you select the frequency and end date.<\/li>\n
  7. Near the top of the window, use the drop-down menu with an alarm clock icon to customize the reminder.\"Drop-down<\/a><\/li>\n
  8. Use the drop-down menu with three patterned rows to choose how attendees appear to other calendar users during this event.\"Drop-down<\/a><\/li>\n
  9. To create a Teams meeting associated with the event, use the toggle to the right of the title or below the location field labeled Teams meeting<\/strong>.\"Toggle<\/a><\/li>\n
  10. For in-person events, add a room to the event using the Add a room or location<\/strong> field. You can use the toggle to the right of this field to request attendees to attend in-person.\"Selecting<\/a>\n
    \n \t\t\tDon't see the room you're looking for?<\/span> \t\t\t \t\t\t\t<\/p>\n

    \n \t\t\t\t\tYou can use the Browse all Rooms<\/strong> feature to find available locations on campus. \t\t\t\t<\/p>\n<\/p><\/div>\n

    \n \t\t<\/li>\n

  11. Use the Invite required attendees<\/strong> field to search for the people you wish to invite\"Search<\/a>\n
    \n \t\t\tInvitees can be required or optional<\/span> \t\t\t \t\t\t\t<\/p>\n

    \n \t\t\t\t\tIf you wish to indicate that attendance is optional for some or all participants, you can click\u00a0Response options<\/strong> drop-down to the right of the Invite required attendees<\/strong> field and click Add optional attendees<\/strong>. This will create a second field called Invite optional attendees<\/strong>. \t\t\t\t<\/p>\n<\/p><\/div>\n

    \n \t\t<\/li>\n

  12. Use the field at the bottom of the New event<\/strong> pane to compose the email that everyone invited to your event receives.\"Event<\/a><\/li>\n
  13. After you have verified that everything looks correct, you can click Send<\/strong>, and the recipients will receive an invitation to your event.\"Sending<\/a><\/li>\n<\/ol>\n

    You successfully created an event!<\/p>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t \t\t

    \r\n \t\t\t

    Coordinate meeting time using the Scheduler<\/h3><\/div>\r\n \t\t\t
    \r\n \t\t\t\t
    \r\n \t\t\t\t\t<\/p>\n
      \n
    1. To see if everyone that was invited is available to attend the event, you can use the Scheduler (formerly Scheduling Assistant<\/em>) function in Outlook Online. Click Scheduler <\/strong>to the right of the date\/time.\"Scheduler<\/a><\/li>\n
    2. Along the left side of the window, you can see whether the attendees and the room are all Available<\/strong> at the selected time.
      \n      \"Scheduler<\/a><\/li>\n
    3. Click <\/i> Back<\/strong> to return to the event details.<\/li>\n<\/ol>\n

      \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t \t\t

      \r\n \t\t\t

      Coordinate meeting time using a Scheduling Poll<\/h3><\/div>\r\n \t\t\t
      \r\n \t\t\t\t
      \r\n \t\t\t\t\t<\/p>\n
        \n
      1. You can also create a Scheduling Poll<\/em><\/a> to assist in finding a meeting time that works for all attendees. To get started click the Scheduling poll<\/strong> icon to the left of the Scheduler button.\"Scheduling<\/a><\/li>\n<\/ol>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t<\/p>\n","protected":false},"excerpt":{"rendered":"

        Follow this guide for instructions on adding an event or meeting to an Exchange Calendar. Actions<\/p>\n","protected":false},"author":119,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"ht-kb-category":[271],"ht-kb-tag":[421,386,556,428,429],"class_list":["post-8842","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-email-and-calendar","ht_kb_tag-calendar","ht_kb_tag-exchange","ht_kb_tag-exchange-online","ht_kb_tag-outlook","ht_kb_tag-owa"],"_links":{"self":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/8842","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/users\/119"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/comments?post=8842"}],"version-history":[{"count":17,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/8842\/revisions"}],"predecessor-version":[{"id":32959,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/8842\/revisions\/32959"}],"wp:attachment":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/media?parent=8842"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-category?post=8842"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-tag?post=8842"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}