{"id":8366,"date":"2018-03-15T18:52:11","date_gmt":"2018-03-15T18:52:11","guid":{"rendered":"https:\/\/kb.helpline.w3.uvm.edu\/?post_type=ht_kb&p=8366"},"modified":"2026-09-21T10:53:47","modified_gmt":"2026-09-21T14:53:47","slug":"configure-default-calendar-sharing-preferences","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/kb\/article\/configure-default-calendar-sharing-preferences\/","title":{"rendered":"Configure Default Calendar Sharing Preferences"},"content":{"rendered":"

Default calendar sharing in Outlook controls how other UVM community members see your calendar who have not explicitly been granted permission. The default setting is to show others when you are Free<\/strong> or Busy <\/strong>(more on statuses here<\/a>), but not show other details about your calendar events.<\/p>\n

The instructions below describe how to adjust your Calendar Sharing permissions to a more or less restrictive permission level.<\/p>\n \t\t

\r\n \t\t\t

Outlook on the Web<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t<\/p>\n
    \n
  1. Navigate to Outlook<\/strong> through a web browser<\/a>. The best URL to use to get there is “outlook.cloud.microsoft”.<\/li>\n
  2. Switch to your calendar view by clicking the Calendar icon (<\/i>) in the upper-left corner of the window.
    \n    \"Calendar<\/a><\/li>\n
  3. Right-click on the calendar you’d like to change the permissions for. If you don’t see your own “Calendar<\/strong>“, try expanding the People’s calendars<\/strong> group.
    \n    \"People's<\/a><\/li>\n
  4. Select Sharing and permissions<\/strong>.
    \n    \"Calendar<\/a><\/li>\n
  5. Expand the drop-down menu to the right of People in my organization<\/strong> and select your desired permission level.
    \n    \"People<\/a> \t\t<\/p>\n
    \n \t\t\tChoose Permissions Wisely<\/span> \t\t\t \t\t\t\t<\/p>\n

    \n \t\t\t\t\tChoosing the wrong permission level could result in other users having the ability to edit your calendar. Click here for a detailed list of permission levels<\/a>. \t\t\t\t<\/p>\n<\/p><\/div>\n

    \n \t\t<\/li>\n<\/ol>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

    \r\n \t\t\t

    Outlook for PC<\/h3><\/div>\r\n \t\t\t
    \r\n \t\t\t\t
    \r\n \t\t\t\t\t<\/p>\n
      \n
    1. Open Outlook<\/strong>. If you don’t have the app installed, you can use the web version at outlook.cloud.microsoft<\/a> or install Office 365 using these instructions<\/a>.<\/li>\n
    2. Switch to your calendar view by clicking the Calendar icon (<\/i>) in the upper-left corner of the window.
      \n      \"Calendar<\/a><\/li>\n
    3. Right-click on the calendar you’d like to change the permissions for. If you don’t see your own “Calendar<\/strong>“, try expanding your account (first.last@uvm.edu<\/strong>) and\/or the My calendars<\/strong> group.
      \n      \"My<\/a><\/li>\n
    4. Select Sharing and permissions<\/strong>.
      \n      \"Calendar<\/a><\/li>\n
    5. Expand the drop-down menu to the right of People in my organization<\/strong> and select your desired permission level.
      \n      \"People<\/a> \t\t<\/p>\n
      \n \t\t\tChoose Permissions Wisely<\/span> \t\t\t \t\t\t\t<\/p>\n

      \n \t\t\t\t\tChoosing the wrong permission level could result in other users having the ability to edit your calendar. Click here for a detailed list of permission levels<\/a>. \t\t\t\t<\/p>\n<\/p><\/div>\n

      \n \t\t<\/li>\n<\/ol>\n

      \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

      \r\n \t\t\t

      Outlook (classic) for PC<\/h3><\/div>\r\n \t\t\t
      \r\n \t\t\t\t
      \r\n \t\t\t\t\t<\/p>\n
        \n
      1. Open Outlook (classic)<\/strong>. If you don’t have Outlook classic, I would recommend using the Outlook for PC instructions above instead.<\/li>\n
      2. Switch to your calendar view by clicking Calendar<\/strong> in the lower-left corner of the Outlook window. The calendar may also be displayed as a small Calendar icon.\"1\"<\/a><\/li>\n
      3. In the left column under the My Calendars <\/strong>section, you’ll find your default calendar, named “Calendar<\/strong>“. Right-click it, then select hover over Share<\/strong> and select Calendar Permissions<\/strong>.
        \n        \"2\"<\/a><\/li>\n
      4. In the Calendar Properties<\/strong> window, select the Permissions <\/strong>tab to view your current calendar permissions settings. Select the Default<\/strong> name, then use the Permission Level<\/strong> drop-down menu to choose your desired permission level.
        \n        \"3\"<\/a> \t\t<\/p>\n
        \n \t\t\tChoose Permissions Wisely<\/span> \t\t\t \t\t\t\t<\/p>\n

        \n \t\t\t\t\tChoosing the wrong permission level could result in other users having the ability to edit your calendar. Click here for a detailed list of permission levels<\/a>. \t\t\t\t<\/p>\n<\/p><\/div>\n

        \n \t\t<\/li>\n

      5. Once you’ve selected your desired Permission Level<\/strong>, click OK<\/strong>. Outlook may warn you that the settings you’ve made will apply to all users. Click Yes<\/strong> to finish configuring your calendar permissions.
        \n        \"4\"<\/a><\/li>\n<\/ol>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Outlook for Mac<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n
          \n
        1. Open Outlook<\/strong>. If you don’t have Outlook yet, click here for instructions installing the Microsoft Office suite<\/a>.<\/li>\n
        2. Switch to your calendar view by clicking Calendar<\/strong>\u00a0in the lower left corner of the Outlook window. The calendar may also be displayed as a small Calendar icon.<\/li>\n
        3. In the left column under the My Calendars <\/strong>section, you’ll find your default calendar. In our example, this is named Exchange.<\/strong><\/em> This name may be different depending on what you named your Exchange profile when adding your account to Outlook.<\/li>\n
        4. From the \u201cCalendar\u201d view, find the \u201cMy Calendars\u201d area in the left column. In our example the default calendar is named “Exchange”, this may be different in your case depending on what you named your Exchange profile when adding your account to Outlook.
          \n          \"1\"<\/a><\/li>\n
        5. \u00a0Right click your calendar, then select\u00a0Sharing Permissions<\/strong> from the menu. \"2\"<\/a><\/li>\n
        6. In the Calendar Properties<\/strong> window, select the Permissions <\/strong>tab to view your current calendar permissions settings. Select the Default<\/strong> name, then use the Permission Level<\/strong> dropdown to choose your desired permission level. Click OK<\/strong> to finish configuring your calendar permissions.\u00a0
          \n<\/a>          \"3\"<\/a><\/strong> \t\t<\/p>\n
          \n \t\t\tChoose Permissions Wisely<\/span> \t\t\t \t\t\t\t<\/p>\n

          \n \t\t\t\t\tChoosing the wrong permission level could result in other users having the ability to edit your calendar. Click here for a detailed list of permission levels<\/a>. \t\t\t\t<\/p>\n<\/p><\/div>\n

          \n \t\t<\/li>\n<\/ol>\n

          \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n","protected":false},"excerpt":{"rendered":"

          Default calendar sharing in Outlook controls how other UVM community members see your calendar who have not explicitly been granted permission. The default setting is to show others when you are Free or Busy (more on statuses here), but not show other details about your calendar events. The instructions below…<\/p>\n","protected":false},"author":41,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_monsterinsights_skip_tracking":false,"footnotes":""},"ht-kb-category":[271],"ht-kb-tag":[421],"class_list":["post-8366","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-email-and-calendar","ht_kb_tag-calendar"],"_links":{"self":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/8366","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/comments?post=8366"}],"version-history":[{"count":15,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/8366\/revisions"}],"predecessor-version":[{"id":33715,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/8366\/revisions\/33715"}],"wp:attachment":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/media?parent=8366"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-category?post=8366"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-tag?post=8366"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}