{"id":30566,"date":"2024-12-17T16:15:43","date_gmt":"2024-12-17T21:15:43","guid":{"rendered":"https:\/\/www.uvm.edu\/it\/kb\/?post_type=ht_kb&p=30566"},"modified":"2024-12-23T13:48:36","modified_gmt":"2024-12-23T18:48:36","slug":"save-content-from-a-microsoft-team","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/kb\/article\/save-content-from-a-microsoft-team\/","title":{"rendered":"Save content from a Microsoft Team"},"content":{"rendered":" \t\t
\r\n \t\t\tWork in progress<\/span> \t\t\t \t\t\t\t

\r\n \t\t\t\t\tThis KB article, especially the screenshots, are still in development and may change over the next few days. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

You may need to save the file contents from a Microsoft Team, perhaps to preserve or archive some work at the end of a project, or to collect class lecture recordings for future review and reuse.<\/p>\n

Because Microsoft Teams uses SharePoint Online to store and manage file contents, including meeting recordings, you can use several different approaches to saving those files to another location.<\/p>\n

Restore the Team if it has been archived<\/h3>\n

If the files you wish to save are in a Team that has been archived, you will need to restore that Team before you can access its contents. Please follow the instructions in this Knowledge Base article to view and restore archived Teams<\/a> for which you are an owner.<\/p>\n

Download specific files<\/h3>\n

Each channel with your Team should have a Files tab. Within this tab, you can select one or more files or folders and then click the Download button on the tab\u2019s menu bar:<\/p>\n

\"Screen<\/a><\/p>\n

Teams will download the files you have selected, collected in a Zip archive file.<\/p>\n

Download all the files in a channel<\/h3>\n

If you want to download all the files in a channel, make sure no files are select, then click the Download<\/em> button under the ellipses (three dots) menu. Teams will download a Zip archive of all the files in the channel.<\/p>\n

\"Screen<\/a><\/p>\n

Download all the files from a Team<\/h3>\n

First, open the SharePoint site corresponding to your team. One way to do this is to select the Open in SharePoint option from the ellipses (three dots) menu.<\/p>\n

\"Screen<\/a><\/p>\n

Open the In site library<\/em> section and select all the folders you want to save, then click the Download<\/em> button.<\/p>\n

\"Screen<\/a><\/p>\n

Note: if you are downloading a large number of files, particularly large media files like meeting recordings, you\u2019ll want to keep an eye on the size of the files you download and the amount of space on your device.<\/p>\n

Saving a class or team OneNote notebook<\/h3>\n

Microsoft provides an option to “save a copy…” of a class or team OneNote notebook. This capability is only available by opening the onenote.com website<\/a> and selecting the\u00a0Class Notebooks<\/em> option (tab):<\/p>\n

\"\"<\/a><\/p>\n

Then\u00a0right-click<\/strong> on the notebook name and select\u00a0Save a copy<\/em> from the pop-up menu. You will be prompted to sign in with the account to which you wish to save the notebook copy. If you are an instructor saving a copy of a class notebook, sign in with your own account. If you are student and want to save a copy to a personal Microsoft account before you leave UVM, you can sign in (or create) a personal Microsoft account.<\/p>\n \t\t

\r\n \t\t\tDo not save Protected University Information to a personal account<\/span> \t\t\t \t\t\t\t

\r\n \t\t\t\t\tClass or Team notebooks may contain sensitive information, including student classwork (protected by FERPA) and other protected information. Such data should only be saved to UVM’s Microsoft work\/school accounts. See the University Information Security policy<\/a> for details. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

\"\"<\/a><\/p>\n

Saving specific content from a class or team OneNote notebook<\/h3>\n
    \n
  1. You will need a destination OneNote notebook to receive the sections and pages that you are saving. Create a new OneNote notebook<\/a> if you don’t already have one.<\/li>\n
  2. Open the team or class notebook in the OneNote desktop app<\/a><\/li>\n
  3. Right-click the notebook section* and select the Move or Copy option
    \n    \"Screenshot<\/a><\/li>\n
  4. Select the desired destination notebook
    \n    \"Screenshot<\/a><\/li>\n
  5. Lather, rinse, repeat<\/li>\n<\/ol>\n

     <\/p>\n","protected":false},"excerpt":{"rendered":"

    You may need to save the file contents from a Microsoft Team, perhaps to preserve or archive some work at the end of a project, or to collect class lecture recordings for future review and reuse. Because Microsoft Teams uses SharePoint Online to store and manage file contents, including meeting…<\/p>\n","protected":false},"author":103,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"ht-kb-category":[460],"ht-kb-tag":[632,611,631,582],"class_list":["post-30566","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-teams","ht_kb_tag-course-teams","ht_kb_tag-courses","ht_kb_tag-microsoft-onenote","ht_kb_tag-microsoft-teams"],"_links":{"self":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/30566","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/users\/103"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/comments?post=30566"}],"version-history":[{"count":8,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/30566\/revisions"}],"predecessor-version":[{"id":30627,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/30566\/revisions\/30627"}],"wp:attachment":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/media?parent=30566"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-category?post=30566"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-tag?post=30566"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}