{"id":30482,"date":"2025-01-06T10:13:35","date_gmt":"2025-01-06T15:13:35","guid":{"rendered":"https:\/\/www.uvm.edu\/it\/kb\/?post_type=ht_kb&p=30482"},"modified":"2025-08-28T10:06:20","modified_gmt":"2025-08-28T14:06:20","slug":"exchange-resource-calendars","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/kb\/article\/exchange-resource-calendars\/","title":{"rendered":"Exchange Resource Calendars"},"content":{"rendered":"

What are Exchange Resources?<\/h2>\n

An Outlook resource calendar is simply a calendar that is available to schedule that isn\u2019t associated with a specific person. The most prevalent example is a calendar for a meeting room, but we can create resource calendars for equipment, vehicles, or even departmental leave\/time-off calendars.<\/span><\/p>\n

How to Book a Resource Calendar?<\/h2>\n

Booking a resource is similar to scheduling a meeting in Outlook. Here\u2019s how you can do it:<\/p>\n

    \n
  1. Navigate to your Outlook calendar.<\/li>\n
  2. Create a new meeting.<\/li>\n
  3. Add the Resource as a participant.\n
      \n
    1. In the “To” field, add the email address of the resource (e.g., Delehanty105@uvm.edu).<\/li>\n<\/ol>\n<\/li>\n
    2. Fill in the meeting details such as the subject, date, time, and any other necessary information.<\/li>\n
    3. Send Invitation: Once all details are filled in, send the meeting invitation. The room resource will accept or decline your booking based on availability and the room’s configuration settings.<\/li>\n<\/ol>\n

      Request a Room Resource<\/h2>\n

      To request a room resource, please contact the Tech Team<\/a>.<\/p>\n \t\t

      \r\n \t\t\tPlease include the NetIDs or Email Addresses when identifying users<\/span> \t\t\t \t\t\t\t

      \r\n \t\t\t\t\tWe cannot use EmployeeIDs to identify who to add as resource delegates or calendar owners. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

      Please include the following information:<\/p>\n

        \n
      1. Building and Room number or Equipment Name<\/li>\n
      2. Resource Delegates\n
          \n
        1. Delegates are individuals who have been granted permission to manage a room resource. They can accept or decline booking requests, modify the room’s calendar, and set various options for the room. Here\u2019s how delegates work:<\/li>\n<\/ol>\n<\/li>\n
        2. Resource Calendar Configuration\n
            \n
          1. There are several options that can be set on a room resource to customize its behavior. Here are some common options:\n
              \n
            1. Maximum Booking Duration<\/strong>: This sets the maximum amount of time a room can be booked for a single event. For example, the default value might be 24 hours.<\/li>\n
            2. Booking Hours<\/strong>: You can set specific hours during which the room can be booked. For example, a room might only be available for booking during business hours.<\/li>\n
            3. MailTips<\/strong>: These are messages that appear when someone tries to book the room, providing additional information or instructions. For example, a MailTip might inform users about special requirements for accessing the room.<\/li>\n
            4. Automatic Booking<\/strong>: This option allows the room to automatically accept or decline booking requests based on its availability.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

              What are Exchange Resources? An Outlook resource calendar is simply a calendar that is available to schedule that isn\u2019t associated with a specific person. The most prevalent example is a calendar for a meeting room, but we can create resource calendars for equipment, vehicles, or even departmental leave\/time-off calendars. How…<\/p>\n","protected":false},"author":111,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"ht-kb-category":[271],"ht-kb-tag":[421,386],"class_list":["post-30482","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-email-and-calendar","ht_kb_tag-calendar","ht_kb_tag-exchange"],"_links":{"self":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/30482","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/users\/111"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/comments?post=30482"}],"version-history":[{"count":5,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/30482\/revisions"}],"predecessor-version":[{"id":31755,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb\/30482\/revisions\/31755"}],"wp:attachment":[{"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/media?parent=30482"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-category?post=30482"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/kb\/wp-json\/wp\/v2\/ht-kb-tag?post=30482"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}