{"id":29903,"date":"2024-11-18T14:02:25","date_gmt":"2024-11-18T19:02:25","guid":{"rendered":"https:\/\/www.uvm.edu\/it\/kb\/?post_type=ht_kb&p=29903"},"modified":"2025-10-10T15:40:24","modified_gmt":"2025-10-10T19:40:24","slug":"microsoft-external-users","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/kb\/article\/microsoft-external-users\/","title":{"rendered":"Microsoft Teams and SharePoint – Collaborating with People Outside UVM"},"content":{"rendered":"

Working with partners beyond the formal boundaries of the University is essential to the mission of our Land Grant institution. This guide is intended to help UVM affiliates and our partners use Microsoft cloud services – such as SharePoint and Teams – to collaborate successfully.<\/p>\n \t\t

\r\n \t\t\tUVM does not restrict the ability to add external users as guests to Teams. <\/span> \t\t\t \t\t\t\t

\r\n \t\t\t\t\tWe actively support collaboration with private individuals and members of organizations, including those who may have their own Microsoft 365 environments. That said, for non-Teams SharePoint sites, you must request that external collaboration be enabled on the site.<\/a> \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

Whether you’re working with community organizations, research collaborators, or industry partners, this guide will help you navigate guest access, shared resources, and secure communication across platforms.<\/p>\n \t\t

\r\n \t\t\tExternal Users<\/span> \t\t\t \t\t\t\t

\r\n \t\t\t\t\t In this guide, we often refer to “external users.” Meaning those who don’t use a UVM NetID<\/strong> account to access Microsoft services.<\/p>\n

LCOM accounts are considered external users<\/strong>, even though LCOM affiliates also have UVM NetID accounts.<\/span> \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

We have provided some specific guidance for working with our colleagues at the Larner College of Medicine. Please see that documentation here: Microsoft Teams \u2013 Navigating between LCOM and UVM<\/a><\/p>\n

Video Guides:
\n\"\"<\/a><\/h2>\n

ETS has created a playlist with videos to accompany the documentation below. You can watch the videos on the ETS Info SharePoint<\/a> here: Collaborating with External Users in Teams<\/a><\/p>\n

Teams Meetings with External Users<\/h2>\n \t\t
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Joining a Meeting as an External User<\/h3><\/div>\r\n \t\t\t
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\n1. Click on the meeting link provided to you by the meeting organizer<\/p>\n

2. From here, you can either Continue on this browser<\/strong> or, if you have the Microsoft Teams app on your computer, click Join on the Teams app<\/strong><\/p>\n

3. You can now join the meeting by entering your name and clicking J<\/strong>oin<\/strong>. If you have a Microsoft Account or your organization has its own Microsoft Tenant, we recommend signing in to ensure your account is “authenticated.”<\/p>\n

\n \t\t\tUnable to chat<\/span> \t\t\t \t\t\t\t<\/p>\n

\n \t\t\t\t\t If you find that you’re unable to chat, it’s possible the meeting was created within a Team’s channel. Please ask the organizer to add you to the Team or schedule the meeting outside of the Team’s channel. \t\t\t\t<\/p>\n<\/p><\/div>\n

\n \t\t<\/p>\n

(Assuming default Meeting settings)<\/em>
\nAuthenticated Users:<\/strong><\/p>\n