{"id":20132,"date":"2021-04-14T11:27:22","date_gmt":"2021-04-14T15:27:22","guid":{"rendered":"https:\/\/www.uvm.edu\/it\/dev\/kb\/?post_type=ht_kb&p=20132"},"modified":"2024-10-24T11:36:24","modified_gmt":"2024-10-24T15:36:24","slug":"microsoft-teams-meeting-options","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/dev\/kb\/article\/microsoft-teams-meeting-options\/","title":{"rendered":"Microsoft Teams – Meeting Options"},"content":{"rendered":"

While the default meeting options should work for most meetings, meeting organizers may need to adjust some of these settings to fit their needs on a meeting-by-meeting bases.<\/p>\n \t\t

\r\n \t\t\tOnly meeting organizers can change meeting options<\/span> \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

Please review Microsoft’s documentation on Teams Meeting Options<\/a>.<\/p>\n

Editing Meeting Options<\/h2>\n \t\t
\r\n \t\t\t

Open Meeting Options from Microsoft Outlook<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t<\/p>\n
    \n
  1. In the calendar section of Microsoft Outlook, locate and open your Teams Meeting.
    \n    \"Outlook<\/a><\/li>\n
  2. In the meeting description field, scroll down to find the Microsoft Teams<\/strong> section and the Meeting options<\/strong> link.
    \n    \"MS<\/a><\/li>\n
  3. Right<\/em>-click Meeting options<\/strong>, and select Open Link<\/strong>.
    \n    \"Meeting<\/a><\/li>\n
  4. Edit your Meeting Options as desired and click Save<\/strong>. You can review explanations of these options at the bottom of this article.
    \n    \"Teams<\/a><\/li>\n
  5. After a few moments, you will see\u00a0Done!<\/strong> in the bottom right corner. You can now safely close this page.
    \n    \"Done!<\/a><\/p>\n
    \n \t\t\tYou do not need to Send a meeting update after changing meeting options<\/span>\n \t\t<\/div>\n

    \n \t\t<\/li>\n<\/ol>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

    \r\n \t\t\t

    Open Meeting Options from Teams Before Meeting<\/h3><\/div>\r\n \t\t\t
    \r\n \t\t\t\t
    \r\n \t\t\t\t\t<\/p>\n
      \n
    1. In the\u00a0Calendar<\/strong> section of Teams, locate and click your Teams Meeting, and select Edit<\/strong>.
      \n\"Teams<\/a><\/li>\n
    2. Click\u00a0Meeting options<\/strong>, found in the same bar at the top as “Cancel meeting” and “Copy link”. You’ll likely have to expand the Teams window or the ellipsis icon (<\/i><\/strong>) context menu to make it appear.
      \n      \"Teams<\/a><\/p>\n
      \n \t\t\tMissing 'Meeting Options'?<\/span> \t\t\t \t\t\t\t<\/p>\n

      \n \t\t\t\t\tIf you don’t see the Meeting options link, even after expanding the window and the context menu, your meeting must have been created outside of Teams. To make Meeting options appear, add a new required attendee<\/strong>, and click Send Update<\/strong>. Re-open the meeting to see the “Meeting Options”. Or, open the meeting from Outlook instead. \t\t\t\t<\/p>\n<\/p><\/div>\n

      \n \t\t<\/li>\n

    3. A webpage should open. If prompted, sign in with your UVM NetID and password, then edit your Meeting Options as desired, and click Save<\/strong>. You can review explanations of these options at the bottom of this article.
      \n      \"Teams<\/a><\/p>\n
      \n \t\t\tMissing the 'Meeting Chat' Option?<\/span> \t\t\t \t\t\t\t<\/p>\n

      \n \t\t\t\t\tThis option is not available for meetings hosted in a Team channel, as the ability to participate in meeting chat is determined by access to that channel. \t\t\t\t<\/p>\n<\/p><\/div>\n

      \n \t\t<\/li>\n<\/ol>\n

      \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

      \r\n \t\t\t

      Editing Meeting Options During Meeting<\/h3><\/div>\r\n \t\t\t
      \r\n \t\t\t\t
      \r\n \t\t\t\t\t<\/p>\n
        \n
      1. During your Teams meeting, click the <\/i> More<\/strong> menu, expand the <\/i> Settings<\/strong> submenu, and select <\/i> Meeting options<\/strong>.
        \n\"Teams<\/a><\/li>\n
      2. Edit your Meeting options as desired and click Save<\/strong>. These changes will take immediate effect. You can review explanations of these options at the bottom of this article.
        \n        \"Teams<\/a><\/li>\n<\/ol>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n

        Options Explained<\/h2>\n \t\t
        \r\n \t\t\tNames may change<\/span> \t\t\t \t\t\t\t

        \r\n \t\t\t\t\tHow Microsoft words some of these settings has changed over time, but the functionality largely remains the same. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Who can bypass the lobby?<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n

        The meeting organizer can use this option to decide who gets into their meetings directly, and who should wait for someone to let them in.<\/p>\n

        \"Who<\/a><\/p>\n

        See Microsoft’s documentation on these options<\/a>:<\/p>\n\n\n\n\n\n\n\n\n\n
        \n

        Who can bypass the lobby?<\/p>\n<\/th>\n

        		What happens<\/th>\nRecommended when…<\/th>\n<\/tr>\n<\/thead>\n
        Only you<\/td>\nAs the meeting organizer, only you can get into your meeting directly. Everyone else will wait in the lobby.<\/td>\nYou want everyone else to wait in the lobby until you’re ready to admit them.<\/td>\n<\/tr>\n
        People in my organization<\/td>\nOnly people within your org\u00a0can get into your meeting directly. Everyone else will wait in the lobby.<\/td>\nYou want all guests and external people to wait in the lobby so you can approve them one by one.<\/td>\n<\/tr>\n
        People in my organization and guests<\/td>\nPeople in your org and guests (including those who have different email domains than yours)\u00a0can get into your meetings directly.<\/td>\nYou want all external people (anyone outside your org, except guests) to wait in the lobby so you can approve them one by one.<\/td>\n<\/tr>\n
        People in my organization and trusted organizations, and guests<\/td>\nPeople in your Teams org, external participants from trusted organizations, and guests\u00a0can get into your meetings directly.<\/td>\nYou want some external people to wait in the lobby so you can approve them one by one.<\/td>\n<\/tr>\n
        Everyone<\/td>\nAnyone who has access to the meeting link gets into the meeting directly, including people who call in.<\/td>\nYou don\u2019t want anyone to wait in the lobby. You want everyone to be able to join your meetings without specific approval.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Always let callers bypass the lobby<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n

        \n \t\t\tOnly applicable in meetings where the Meeting Organizer has an Audio Conference license<\/span> \t\t\t \t\t\t\t<\/p>\n

        \n \t\t\t\t\tRead more about Audio Conference Licenses at UVM<\/a> \t\t\t\t<\/p>\n<\/p><\/div>\n

        \n \t\t<\/p>\n

        When this setting is enabled, people using their phone to dial into your meeting will join the meeting without having to wait for someone to admit them.
        \n        \"Always<\/a><\/p>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Announce when callers join or leave<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n

        \n \t\t\tOnly applicable in meetings where the Meeting Organizer has an Audio Conference license<\/span> \t\t\t \t\t\t\t<\/p>\n

        \n \t\t\t\t\tRead more about Audio Conference Licenses at UVM<\/a> \t\t\t\t<\/p>\n<\/p><\/div>\n

        \n \t\t<\/p>\n

        Organizers can enable this setting if they want to receive an alert when someone using their phone to dial into a meeting joins or leaves the meeting.<\/p>\n

        \"Announce<\/a><\/p>\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Who can present?<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n

        Meeting organizers can use adjust this setting to decide who is automatically assigned the role of\u00a0Presenter<\/em>. Click here to read more about Teams Meeting Roles<\/a>.<\/p>\n

        \"Who<\/a><\/p>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Allow attendees to unmute<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n

        \n \t\t\tReview Microsoft's documentation<\/span> \t\t\t \t\t\t\t<\/p>\n

        \n \t\t\t\t\tClick here to review Microsoft’s documentation on managing audio permissions in a Teams meeting.<\/a>\u00a0 \t\t\t\t<\/p>\n<\/p><\/div>\n

        \n \t\t<\/p>\n

        A meeting organizer may disable this option in especially large meetings.\"Allow<\/a><\/p>\n

        With this option disabled, participants should raise their hand<\/strong> to request to speak. From the participants icon on the toolbar, Organizers can then right-click these participants, and select the option to allow to unmute<\/strong>.
        \n        \"Participant<\/a><\/p>\n

        After an attendee has finished speaking, organizers will need to right-click the participant again, and select the option to\u00a0Don’t allow to unmute<\/strong>.\u00a0\"Participant<\/a><\/p>\n

        Disabling this option requires more micromanagement of the team, but may be necessary in larger meetings to reduce random noise and distractions.<\/p>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Allow meeting chat<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n

        \n \t\t\tThis option won't appear in Channel Meetings<\/span> \t\t\t \t\t\t\t<\/p>\n

        \n \t\t\t\t\tChat in team’s channel meetings is only available to members of that team. \t\t\t\t<\/p>\n<\/p><\/div>\n

        \n \t\t<\/p>\n

        The meeting organizer can use this option to prevent or reduce the use of the meeting chat.<\/p>\n

        \"Allow<\/a><\/p>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Allow Reactions<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n

        The meeting organizer can use this option to determine whether people can use reactions during a meeting.<\/p>\n

        \"Allow<\/a><\/p>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

        \r\n \t\t\t

        Allow CART Captions<\/h3><\/div>\r\n \t\t\t
        \r\n \t\t\t\t
        \r\n \t\t\t\t\t<\/p>\n

        The Meeting Organizer can toggle on CART captioning for a meeting. This will create a shareable link for the individual providing the captioning.<\/p>\n

        \"Provide<\/a><\/p>\n

        For Captioning Services, please fill out the CART Services Scheduling Request form.<\/a><\/p>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n","protected":false},"excerpt":{"rendered":"

        While the default meeting options should work for most meetings, meeting organizers may need to adjust some of these settings to fit their needs on a meeting-by-meeting bases. Please review Microsoft’s documentation on Teams Meeting Options. Editing Meeting Options Options Explained<\/p>\n","protected":false},"author":119,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"ht-kb-category":[460],"ht-kb-tag":[519,582],"class_list":["post-20132","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-teams","ht_kb_tag-microsoft","ht_kb_tag-microsoft-teams"],"_links":{"self":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/20132","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/users\/119"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/comments?post=20132"}],"version-history":[{"count":26,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/20132\/revisions"}],"predecessor-version":[{"id":30168,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/20132\/revisions\/30168"}],"wp:attachment":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/media?parent=20132"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb-category?post=20132"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb-tag?post=20132"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}