{"id":18343,"date":"2020-09-14T16:47:53","date_gmt":"2020-09-14T20:47:53","guid":{"rendered":"https:\/\/www.uvm.edu\/it\/dev\/kb\/?post_type=ht_kb&p=18343"},"modified":"2024-09-09T14:00:39","modified_gmt":"2024-09-09T18:00:39","slug":"share-content-in-meeting","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/dev\/kb\/article\/share-content-in-meeting\/","title":{"rendered":"Microsoft Teams – Show Content During Teams Meetings"},"content":{"rendered":"

In a Teams class or meeting, you can share content on your screen with the other students or meeting participants. The best sharing option will vary based on the type of content you are sharing.<\/p>\n \t\t

\r\n \t\t\tOnly Presenters or Meeting Organizers can share content.<\/span> \t\t\t \t\t\t\t

\r\n \t\t\t\t\tYou can adjust meeting roles on the fly from the Participants\u00a0<\/i>section.<\/a> \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

To share you screen or content, click the Share Content icon on the meeting toolbar.<\/p>\n

\"\"<\/a><\/p>\n \t\t

\r\n \t\t\tmacOS Screen Sharing Permission<\/span> \t\t\t \t\t\t\t

\r\n \t\t\t\t\tmacOS users can follow these instructions<\/a> to grant Teams permission to share screen content. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

Choose What to Share<\/h2>\n

When you click the Share Content icon, Teams offers several different options for what to share. \"\"<\/a><\/p>\n \t\t

\r\n \t\t\t

Sharing a Desktop<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t<\/p>\n

\n \t\t\tMeeting Participants See Everything You See<\/span> \t\t\t \t\t\t\t<\/p>\n

Before sharing your desktop, consider closing programs that display notifications, or use your computer’s Do Not Disturb<\/em> option.<\/p>\n

This is critical if notifications you receive may contain confidential information.\u00a0<\/strong><\/p>\n<\/p><\/div>\n

\n \t\t<\/p>\n

When sharing your Desktop, a red box wraps around the edges of the shared screen. Any application or window visible to you within this red box is also being shared to meeting participants.\u00a0\"\"<\/a><\/p>\n

\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

\r\n \t\t\t

Sharing a Window<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t<\/p>\n

\n \t\t\tMeeting Participants See Only the Shared Window<\/span> \t\t\t \t\t\t\t<\/p>\n

\n \t\t\t\t\tEven if you minimize the shared window or swap to a different one, participants will continue to see the shared window.<\/p>\n<\/p><\/div>\n

\n \t\t<\/p>\n

When sharing a Window, a red box wraps around the edges of the shared application.<\/p>\n

\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

\r\n \t\t\t

Sharing a PowerPoint<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t<\/p>\n

While you can present a PowerPoint by sharing your Desktop or the PowerPoint window, Microsoft also allows you to share a PowerPoint directly to your meeting.<\/p>\n

Below the PowerPoint option, you will see some thumbnails for recently opened PowerPoint files. If a file is missing from this list, you can click\u00a0Browse\u00a0<\/strong>to upload a file from your computer or Microsoft OneDrive<\/a>. \"\"<\/a><\/p>\n

After sharing a PowerPoint, new options will appear in the meeting toolbar. Move to the next or previous slide by clicking the forward (><\/strong>) or backward (<<\/strong>) buttons. You can also toggle the\u00a0eyeball<\/em> icon to allow or prevent participants from moving through your slides at their own pace.<\/p>\n

\"\"<\/a><\/p>\n

\n \t\t\tSharing the PowerPoint Window instead of the PowerPoint App<\/span> \t\t\t \t\t\t\t<\/p>\n

If you depend on PowerPoint Notes<\/em>, or generally prefer the Presenter view in PowerPoint, open your presentation, share the PowerPoint Window, and start presenting instead.<\/strong><\/p>\n

\"\"<\/a><\/p>\n

\u00a0<\/strong>Click here for a video describing why you might share PowerPoint this way<\/a>.<\/p>\n<\/p><\/div>\n

\n \t\t<\/p>\n

\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

\r\n \t\t\t

Sharing Microsoft Whiteboard<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t<\/p>\n

Microsoft Whiteboard allows you and meeting participants to draw, write, and more on a shared virtual whiteboard. Everyone in the meeting can write, edit, or delete content from the Whiteboard.<\/p>\n

\n \t\t\tThe Whiteboard is Not Included in the Meeting Recording<\/span> \t\t\t \t\t\t\t<\/p>\n

\n \t\t\t\t\tWhen the Whiteboard is shared from the tray, it is not recorded when you record a meeting in Teams<\/a>. \t\t\t\t<\/p>\n<\/p><\/div>\n

\n \t\t<\/p>\n

\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n

Presenter Modes<\/h2>\n \t\t
\r\n \t\t\tDesktop App only, Camera Required<\/span> \t\t\t \t\t\t\t

\r\n \t\t\t\t\tTo choose a presenter mode, you must be using the desktop version of Teams (rather than in-browser or mobile) and have a camera enabled and turned on. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n

When presenting content while also showing your camera feed, Teams lets you choose between four\u00a0presenter modes<\/strong>.\u00a0 Each mode offers a different layout of your camera feed and the presented content.<\/p>\n \t\t

\r\n \t\t\t

Choosing a Presenter Mode<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t
\r\n \t\t\t\t\t<\/p>\n
    \n
  1. After your meeting starts, click on “Share Content” in the top right corner of Teams.\u00a0 This will show presenter modes and other content sharing options.
    \n\"\"<\/a><\/li>\n
  2. Under\u00a0Presenter mode<\/strong>, choose the mode that you want.\u00a0 For a list of the available modes and what they each do, see the next toggle.<\/li>\n
  3. Optionally, select “Customize” and choose a background image.<\/li>\n
  4. Finally, choose a screen, window, or other content to share.<\/li>\n<\/ol>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

    \r\n \t\t\t

    Available Presenter Modes<\/h3><\/div>\r\n \t\t\t
    \r\n \t\t\t\t
    \r\n \t\t\t\t\t<\/p>\n

    In addition to the default, camera-less mode, the following presenter modes are available:<\/p>\n\n\n\n\n\n
    Standout presenter mode<\/strong><\/p>\n

    Presenter portrait is superimposed transparently over the corner of the presentation.<\/td>\n

    		\"\"<\/a><\/td>\n<\/tr>\n
    Side-by-side presenter mode<\/strong><\/p>\n

    Presenter portrait is placed to the side of the presented content.<\/td>\n

    		\"\"<\/a><\/td>\n<\/tr>\n
    Reporter presenter mode
    \n<\/strong>Presenter portrait is placed to the side and behind the presented content.<\/td>\n    		\"\"<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

     <\/p>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n

    Sharing System Audio<\/h2>\n \t\t
    \r\n \t\t\tSharing a Video or Song During your Meeting or Class?<\/span> \t\t\t \t\t\t\t

    \r\n \t\t\t\t\tConsidering sharing a direct link to this YouTube videos or other readily available and accessible content instead. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n \t\t

    \r\n \t\t\t

    Windows Users<\/h3><\/div>\r\n \t\t\t
    \r\n \t\t\t\t
    \r\n \t\t\t\t\t<\/p>\n

    When selecting which content to share, Windows users can click the\u00a0Include system audio<\/strong> checkbox to share system audio. Meeting participants will only hear songs or videos playing on your system if this option is enabled.<\/p>\n

    Set your volume appropriately so that meeting participants can hear your shared audio.\u00a0\"\"<\/a><\/p>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

    \r\n \t\t\t

    macOS Users<\/h3><\/div>\r\n \t\t\t
    \r\n \t\t\t\t
    \r\n \t\t\t\t\t<\/p>\n

    Unfortunately, it is not currently possible to share System Audio on macOS computers.<\/p>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

    \r\n \t\t\t

    Improving Sound Quality<\/h3><\/div>\r\n \t\t\t
    \r\n \t\t\t\t
    \r\n \t\t\t\t\t<\/p>\n

    Interference by other sounds reduces the sound quality (often causing it to fade out for a moment). You can preserve the quality in these two ways:<\/p>\n