{"id":15629,"date":"2020-03-21T09:44:59","date_gmt":"2020-03-21T13:44:59","guid":{"rendered":"https:\/\/www.uvm.edu\/it\/dev\/kb\/?post_type=ht_kb&p=15629"},"modified":"2024-11-21T12:15:09","modified_gmt":"2024-11-21T17:15:09","slug":"teams-hosting-office-hours","status":"publish","type":"ht_kb","link":"https:\/\/www.uvm.edu\/it\/dev\/kb\/article\/teams-hosting-office-hours\/","title":{"rendered":"Microsoft Teams – Hosting Office Hours"},"content":{"rendered":"

If you’d like to host office hours remotely, you can use Microsoft Teams. Schedule time or meet instantly with an individual, a small group, or a whole Team.<\/p>\n

Schedule Meeting<\/h2>\n \t\t
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Open Office Hours<\/h3><\/div>\r\n \t\t\t
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  1. In any Channel within your Class Team, click on the video camera icon at the top, right of the Posts tab and choose Schedule a Meeting.
    \n\"Meet<\/a><\/li>\n
  2. Enter a descriptive name in the Add title<\/strong> field. I would choose “<course code> Office Hours<\/strong>“.<\/li>\n
  3. Click Add required attendees<\/strong> only<\/em> if you’d like to invite attendees who are not<\/em> already enrolled in the course or part of the Team.<\/li>\n
  4. Select the date, start time, and end time.<\/li>\n
  5. If you’d like the meeting to recur, expand the drop-down menu which currently shows Does not repeat<\/strong>, and choose the desired recurrence frequency. Weekly<\/strong> is the most common choice for office hours.
    \n    \"Teams<\/a><\/li>\n
  6. If you’d like the option for students to attend in-person, click Add location<\/strong> and type in your Building and Office number.\n
    \n \t\t\tRoom not appearing on the list?<\/span> \t\t\t \t\t\t\t<\/p>\n

    \n \t\t\t\t\tThe Add location<\/strong> drop-down menu only shows public rooms available to anyone. To schedule time in your own office, you have to type it in. \t\t\t\t<\/p>\n<\/p><\/div>\n

    \n \t\t<\/li>\n

  7. Type details for this new meeting<\/strong> into the text box of the same name, or just click Send<\/strong>.<\/li>\n
  8. All students in your Team will receive an email invitation, and the meeting will appear on their calendars in both Teams and Outlook. A post with the meeting details will also appear within the Channel where it was created.<\/li>\n
  9. At the appropriate time, join the meeting. Your students will be able to do the same.<\/li>\n<\/ol>\n

    \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t

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    1:1 or Small Group Office Hours<\/h3><\/div>\r\n \t\t\t
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    \r\n \t\t\t\t\t<\/p>\n
      \n
    1. Open your Teams Calendar<\/strong>, and click <\/i> New meeting<\/strong>.
      \n      \"Teams<\/a><\/li>\n
    2. Enter a descriptive name in the Add title<\/strong> field. I would choose “<course code> Office Hours with <name of group or individual><\/strong>“.<\/li>\n
    3. Click Add required attendees<\/strong>, and search for and then select their names as they appear in the drop-down menu one-at-a-time.<\/li>\n
    4. Select the date, start time, and end time.<\/li>\n
    5. If you’d like the meeting to recur, expand the drop-down menu which currently shows Does not repeat<\/strong>, and choose the desired recurrence frequency.<\/li>\n
    6. If you’d like the option for students to attend in-person, click Add location<\/strong> and type in your Building and Office number.\n
      \n \t\t\tRoom not appearing on the list?<\/span> \t\t\t \t\t\t\t<\/p>\n

      \n \t\t\t\t\tThe Add location<\/strong> drop-down menu only shows public rooms available to anyone. To schedule time in your own office, you have to type it in. \t\t\t\t<\/p>\n<\/p><\/div>\n

      \n \t\t<\/li>\n

    7. Type details for this new meeting<\/strong> into the text box of the same name, or just click Send<\/strong>.
      \n      \"New<\/a><\/li>\n
    8. All invited attendees will receive an email invitation to the meeting, and it will appear on their calendars in both Teams and Outlook<\/li>\n
    9. At the appropriate time, join the meeting. The invitees will be able do the same.<\/li>\n<\/ol>\n

      \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n

      Meet Instantly<\/h2>\n \t\t
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      Instant Office Hours<\/h3><\/div>\r\n \t\t\t
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      \r\n \t\t\t\t\t<\/p>\n
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      1. Select the Chat<\/strong> tab (<\/i><\/strong>) and click the New Chat<\/strong> button (<\/i><\/strong>).
        \n\"Chat<\/a><\/li>\n
      2. Enter the name(s) of the person\/people with whom you wish to meet in the \u201cTo:<\/strong>\u201d field, selecting them as they appear in the drop-down menu.<\/li>\n
      3. Once all the names have been entered, click into the \u201cType a message<\/strong>\u201d field at the bottom of the window (this step is necessary to make the meeting options button appear<\/em>).
        \n        \"Chat<\/a><\/li>\n
      4. Click the down-caret (<\/i><\/strong>) to expand the More meet now options<\/strong> menu, and select <\/i> Video call<\/strong>. If you click the phone icon instead of the chevron, it will start an Audio call<\/strong>.
        \n        \"Meet<\/a> \t\t<\/p>\n
        \n \t\t\tPhone icon missing?<\/span> \t\t\t \t\t\t\t<\/p>\n

        \n \t\t\t\t\tWhen you add more than one participant to a chat, the phone icon changes to a sound wave icon, but the functionality remains the same. \t\t\t\t<\/p>\n<\/p><\/div>\n

        \n \t\t<\/li>\n<\/ol>\n

        \n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n

        Additional Instructions<\/h2>\n \t\t
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        External Documentation<\/h3><\/div>\r\n \t\t\t
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        \r\n \t\t\t\t\t<\/p>\n