Adding a User to a SharePoint Permission Group<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n- Click the gear in the top right corner, then select\u00a0Site settings<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spGear-1.png\")
<\/a><\/li>\n- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spUsersAndPerms.png\")
<\/a><\/li>\n- You will now be taken to a list of permitted users and groups. Click\u00a0Grant Permissions<\/strong> in the top left corner.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spGrantPerms.png\")
<\/a><\/li>\n- Enter the names or UVM email addresses of the individuals you want to invite. Then, click\u00a0Show Options<\/strong> toward the bottom of the window.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spBlankInvite.png\")
<\/a><\/li>\n- Specify the group to which you want this person added under the “Select a group or permission level” section, then click\u00a0Share<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spShowOptions.png\")
<\/a><\/p>\n\n- Optional:\u00a0<\/strong>You can add a user to your site without adding them to a group. Select the appropriate permission level and click Share<\/strong>.\n\n
\n \t\t\t\t\t It is recommended to add a user to a group instead of individually managing their access, though your use case may necessitate individual-level permission management. \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n
\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tCreating a New SharePoint Group<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n- Click the gear in the top right corner, then select\u00a0Site settings<\/strong>.
\n<\/a><\/li>\n- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.
\n<\/a><\/li>\n- You will now be taken to a list of permitted users and groups. Click\u00a0Create Group\u00a0<\/strong>in the Ribbon.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_createGroup.png\")
<\/a><\/li>\n- Fill in group settings appropriately, then click\u00a0Create<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spGroupSettings-1.png\")
<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tChanging a Group's Permission Level<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n- Click the gear in the top right corner, then select\u00a0Site settings<\/strong>.
\n<\/a><\/li>\n- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.
\n<\/a><\/li>\n- You will now be taken to a list of permitted users and groups. Click the box next to the group who’s permissions you want to edit, then click the\u00a0Edit User Permissions<\/strong> button in the Ribbon.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spEditGroupPerm.png\")
<\/a><\/li>\n- Uncheck and check the appropriate permissions, then click\u00a0OK<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spChangeGroupPerms.png\")
<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n
Single File or Folder Permissions<\/h2>\n
Permissions in SharePoint are inherited; by default, any user granted permissions to your site will have access to every file and folder on that site.<\/p>\n
If you require more granular permission management options, this section will instruct on how to grant access to or restrict access for specific files or folders.<\/p>\n
The first step to individually managing a given file or folder’s permissions is to stop inheriting permissions.<\/p>\n \t\t
\r\n \t\t\t \t\t\t \t\t\t\t\r\n \t\t\t\t\tIndividually managing a file or folder’s permissions entails a moderate increase in permissions management responsibilities, but may be necessary depending on your use case. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tDisabling Permission Inheritance<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n- Click the ellipsis next to the file or folder for which you want to disable permission inheritance.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_StopInherit1-1.png\")
<\/a><\/li>\n- Click Share.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_StopInherit2.png\")
<\/a>
\n<\/strong><\/li>\n- Choose Shared with<\/strong>\u00a0from the left side panel, then click\u00a0Advanced<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_StopInherit3-1024x558.png\")
<\/a><\/li>\n- You will now be brought to the permissions management page for your chosen file or folder. Click\u00a0Stop Inheriting Permissions<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_StopInherit4.png\")
<\/a><\/li>\n- Click\u00a0Home<\/strong> in the left sidebar to return to your SharePoint site’s homepage.
![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_home-1.png\")
<\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tGranting Access to a Single File or Folder<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n\n \t\t\t\t\tYou must disable permission inheritance before granting a user access to your file or folder, otherwise, you will grant site-access in addition to folder or file access. \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/p>\n
\n- Click the ellipsis next to the file or folder for which you want to grant permissions.
\n<\/a><\/li>\n- Click Share.
\n<\/a><\/strong><\/li>\n- Enter the names or UVM email addresses of the individuals you want to invite, then select what level of permissions they should have (Can edit<\/strong> or\u00a0Can view<\/strong>). Click\u00a0Share<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_Share.png\")
<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tRestricting Access to a Specific File or Folder<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n\n \t\t\t\t\tYou must disable permission inheritance to enable the ability to restrict a user’s access to a file or folder. \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/p>\n
\n- Click the ellipsis next to the file or folder for which you want to disable permission inheritance.
\n<\/a><\/li>\n- Click Share.
\n<\/a>
\n<\/strong><\/li>\n- Choose Shared with<\/strong>\u00a0from the left side panel, then click\u00a0Advanced<\/strong>.
\n<\/a><\/li>\n- You will now be brought to the permissions management page for your chosen file or folder. Find and select the user who’s access for this file or folder you wish to remove, then click\u00a0Remove User Permissions<\/strong> from the Ribbon.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_removeUserPerms.png\")
<\/a><\/li>\n- Click\u00a0Home<\/strong> in the left sidebar to return to your SharePoint site’s homepage.<\/li>\n<\/ol>\n
\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tEnabling Permission Inheritance<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n\n \t\t\t\t\tIf you previously granted access to this file or folder while permission inheritance was disabled, this process will remove that access and revert to the default permission site settings.\u00a0 \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/p>\n
\n- Click the ellipsis next to the file or folder for which you want to re-enable permission inheritance.
\n<\/a><\/li>\n- Click Share.
\n<\/a>
\n<\/strong><\/li>\n- Choose Shared with<\/strong>\u00a0from the left side panel, then click\u00a0Advanced<\/strong>.
\n<\/a><\/li>\n- You will now be brought to the permissions page for your chosen file or folder. Click\u00a0Delete Unique Permissions<\/strong> and proceed through the prompt.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/sp_StartInherit4.png\")
<\/a><\/li>\n- Click\u00a0Home<\/strong> in the left sidebar to return to your SharePoint site’s homepage.<\/li>\n<\/ol>\n
\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n
Other<\/h2>\n \t\t\r\n \t\t\tAccepting Access Requests<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n- Click the gear in the top right corner, then select select\u00a0Shared with…
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spSharedGear-1.png\")
<\/a>
\n<\/strong><\/li>\n- Click the “Shared with” tab along the left side column, then click\u00a0View requests<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spShareRequests.png\")
<\/a><\/li>\n- You will be taken to the Access Requests page. Verify you recognize the person requesting access, then click\u00a0Approve<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spAccessReqPage.png\")
<\/a><\/li>\n- Select the appropriate permission level under the “Permission” section, then click\u00a0Approve<\/strong>.
\n![\"\"](\"https:\/\/kb.helpline.w3.uvm.edu\/wp-content\/uploads\/2018\/06\/spLevelAndApprove.png\")
<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tGrant External Access to a SharePoint Site<\/h3><\/div>\r\n \t\t\t\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\nYou can share a SharePoint 2016 site with an external user, provided that user has a Sponsored UVM Guest account.<\/p>\n
\n \t\t\tSponsored Guest account limitations<\/span> \t\t\t \t\t\t\t<\/p>\n\n \t\t\t\t\tEach UVM affiliate or department can sponsor up to 5 guest accounts, and each account can be granted SharePoint access for up to one year. If you or your department requires more guest accounts than this, please contact UVM’s Identity and Account Management office no later than 3 business days<\/strong> prior to when the accounts will be needed.<\/p>\nEmail:<\/strong> iam@uvm.edu<\/a>
\nPhone:<\/strong> 802-656-2006\n \t\t\t\t<\/p>\n<\/p><\/div>\n\n \t\t<\/p>\n
\n- If the external user doesn’t already have a Sponsored UVM Guest account, create one using our UVM Guest Accounts<\/a> guide\n\n \t\t\tGrant SharePoint access<\/span> \t\t\t \t\t\t\t<\/p>\n
\n \t\t\t\t\tMake sure to check the box next to SharePoint web services<\/strong> when selecting guest account privileges.\n \t\t\t\t<\/p>\n<\/p><\/div>\n\n \t\t<\/li>\n
- On the SharePoint 2016 site, click the gear in the top right corner, and then select Site settings<\/strong>
\n<\/a><\/li>\n- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/strong> header
\n<\/a><\/li>\n- On the page showing a list of permitted users and groups, click Grant Permissions<\/strong> in the top left corner
\n<\/a><\/li>\n- Enter the username generated for the Guest account (typically in the form of “YOURNETID.theirusername<\/strong>“), and then click SHOW OPTIONS<\/strong> toward the bottom of the window
\n<\/a><\/p>\n\n \t\t\tNo match found?<\/span> \t\t\t \t\t\t\t<\/p>\n\n \t\t\t\t\tYou may see the message “No results found<\/strong>” when entering a guest account. However, if you click Share<\/strong> and the user is added to permissions, they should be able to access the site with the guest account. If you receive the error “We couldn’t find an exact match<\/strong>” when clicking Share<\/strong>, please open another browser OR\u00a0a private\/incognito window in your current browser and try again.\n \t\t\t\t<\/p>\n<\/p><\/div>\n\n \t\t<\/li>\n
- Select the appropriate permission level under the “Select a group or permission level” section, and then click Share<\/strong>\n\n \t\t\tChoosing permission level<\/span> \t\t\t \t\t\t\t<\/p>\n
\n \t\t\t\t\tNot sure which permission level to choose? See the Permissions Levels<\/a> section below. \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n
Permission Levels<\/h2>\n
Click here to view Microsoft’s documentation on Sharepoint Permission Levels.<\/a><\/p>\n
\n\n\nPermission Level<\/th>\n Description<\/th>\n<\/tr>\n \nView Only<\/td>\n Enables users to view application pages. The View Only permission level is used for the Excel Services Viewers group.<\/td>\n<\/tr>\n \nLimited Access<\/td>\n Enables users to access shared resources and a specific asset. Limited Access is designed to be combined with fine-grained permissions to enable users to access a specific list, document library, folder, list item, or document, without enabling them to access the whole site. Limited Access cannot be edited or deleted.<\/td>\n<\/tr>\n \nRead<\/td>\n Enables users to view pages and list items, and to download documents.<\/td>\n<\/tr>\n \nContribute<\/td>\n Enables users to manage personal views, edit items and user information, delete versions in existing lists and document libraries, and add, remove, and update personal Web Parts.<\/td>\n<\/tr>\n \nEdit<\/td>\n Enables users to manage lists.<\/td>\n<\/tr>\n \nDesign<\/td>\n Enables users to view, add, update, delete, approve, and customize items or pages in the website.<\/td>\n<\/tr>\n \nFull Control<\/td>\n Enables users to have full control of the website.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n","protected":false},"excerpt":{"rendered":"
Permissions management is a crucial function for most SharePoint sites. This page will describe the typical process for creating and managing group permissions and individual file and folder access. Managing Site-wide Permissions Access in SharePoint is typically controlled using groups. A group is assigned a certain level of access, and…<\/p>\n","protected":false},"author":119,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"ht-kb-category":[276],"ht-kb-tag":[519,499],"class_list":["post-10026","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-uvm-web-services","ht_kb_tag-microsoft","ht_kb_tag-microsoft-sharepoint"],"_links":{"self":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/10026","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/users\/119"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/comments?post=10026"}],"version-history":[{"count":54,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/10026\/revisions"}],"predecessor-version":[{"id":22995,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/10026\/revisions\/22995"}],"wp:attachment":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/media?parent=10026"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb-category?post=10026"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb-tag?post=10026"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- \n
- Click the gear in the top right corner, then select\u00a0Site settings<\/strong>.
\n<\/a><\/li>\n- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.
\n<\/a><\/li>\n- You will now be taken to a list of permitted users and groups. Click\u00a0Grant Permissions<\/strong> in the top left corner.
\n<\/a><\/li>\n- Enter the names or UVM email addresses of the individuals you want to invite. Then, click\u00a0Show Options<\/strong> toward the bottom of the window.
\n<\/a><\/li>\n- Specify the group to which you want this person added under the “Select a group or permission level” section, then click\u00a0Share<\/strong>.
\n<\/a><\/p>\n- \n
- Optional:\u00a0<\/strong>You can add a user to your site without adding them to a group. Select the appropriate permission level and click Share<\/strong>.\n\n
\n \t\t\t\t\t It is recommended to add a user to a group instead of individually managing their access, though your use case may necessitate individual-level permission management. \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n
\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tCreating a New SharePoint Group<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n- \n
- Click the gear in the top right corner, then select\u00a0Site settings<\/strong>.
\n<\/a><\/li>\n- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.
\n<\/a><\/li>\n- You will now be taken to a list of permitted users and groups. Click\u00a0Create Group\u00a0<\/strong>in the Ribbon.
\n<\/a><\/li>\n- Fill in group settings appropriately, then click\u00a0Create<\/strong>.
\n<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tChanging a Group's Permission Level<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n- \n
- Click the gear in the top right corner, then select\u00a0Site settings<\/strong>.
\n<\/a><\/li>\n- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.
\n<\/a><\/li>\n- You will now be taken to a list of permitted users and groups. Click the box next to the group who’s permissions you want to edit, then click the\u00a0Edit User Permissions<\/strong> button in the Ribbon.
\n<\/a><\/li>\n- Uncheck and check the appropriate permissions, then click\u00a0OK<\/strong>.
\n<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n
Single File or Folder Permissions<\/h2>\n
Permissions in SharePoint are inherited; by default, any user granted permissions to your site will have access to every file and folder on that site.<\/p>\n
If you require more granular permission management options, this section will instruct on how to grant access to or restrict access for specific files or folders.<\/p>\n
The first step to individually managing a given file or folder’s permissions is to stop inheriting permissions.<\/p>\n \t\t
\r\n \t\t\t \t\t\t \t\t\t\t\r\n \t\t\t\t\tIndividually managing a file or folder’s permissions entails a moderate increase in permissions management responsibilities, but may be necessary depending on your use case. \t\t\t\t<\/p>\r\n \t\t\t \t\t\t\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tDisabling Permission Inheritance<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n- \n
- Click the ellipsis next to the file or folder for which you want to disable permission inheritance.
\n<\/a><\/li>\n- Click Share.
\n<\/a>
\n<\/strong><\/li>\n- Choose Shared with<\/strong>\u00a0from the left side panel, then click\u00a0Advanced<\/strong>.
\n<\/a><\/li>\n- You will now be brought to the permissions management page for your chosen file or folder. Click\u00a0Stop Inheriting Permissions<\/strong>.
\n<\/a><\/li>\n- Click\u00a0Home<\/strong> in the left sidebar to return to your SharePoint site’s homepage.
<\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tGranting Access to a Single File or Folder<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n\n \t\t\t\t\tYou must disable permission inheritance before granting a user access to your file or folder, otherwise, you will grant site-access in addition to folder or file access. \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/p>\n
- \n
- Click the ellipsis next to the file or folder for which you want to grant permissions.
\n<\/a><\/li>\n- Click Share.
\n<\/a><\/strong><\/li>\n- Enter the names or UVM email addresses of the individuals you want to invite, then select what level of permissions they should have (Can edit<\/strong> or\u00a0Can view<\/strong>). Click\u00a0Share<\/strong>.
\n<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tRestricting Access to a Specific File or Folder<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n\n \t\t\t\t\tYou must disable permission inheritance to enable the ability to restrict a user’s access to a file or folder. \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/p>\n
- \n
- Click the ellipsis next to the file or folder for which you want to disable permission inheritance.
\n<\/a><\/li>\n- Click Share.
\n<\/a>
\n<\/strong><\/li>\n- Choose Shared with<\/strong>\u00a0from the left side panel, then click\u00a0Advanced<\/strong>.
\n<\/a><\/li>\n- You will now be brought to the permissions management page for your chosen file or folder. Find and select the user who’s access for this file or folder you wish to remove, then click\u00a0Remove User Permissions<\/strong> from the Ribbon.
\n<\/a><\/li>\n- Click\u00a0Home<\/strong> in the left sidebar to return to your SharePoint site’s homepage.
<\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tEnabling Permission Inheritance<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n\n\n \t\t\t\t\tIf you previously granted access to this file or folder while permission inheritance was disabled, this process will remove that access and revert to the default permission site settings.\u00a0 \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/p>\n
- \n
- Click the ellipsis next to the file or folder for which you want to re-enable permission inheritance.
\n<\/a><\/li>\n- Click Share.
\n<\/a>
\n<\/strong><\/li>\n- Choose Shared with<\/strong>\u00a0from the left side panel, then click\u00a0Advanced<\/strong>.
\n<\/a><\/li>\n- You will now be brought to the permissions page for your chosen file or folder. Click\u00a0Delete Unique Permissions<\/strong> and proceed through the prompt.
\n<\/a><\/li>\n- Click\u00a0Home<\/strong> in the left sidebar to return to your SharePoint site’s homepage.
<\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n
Other<\/h2>\n \t\t
\r\n \t\t\tAccepting Access Requests<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\n- \n
- Click the gear in the top right corner, then select select\u00a0Shared with…
\n<\/a>
\n<\/strong><\/li>\n- Click the “Shared with” tab along the left side column, then click\u00a0View requests<\/strong>.
\n<\/a><\/li>\n- You will be taken to the Access Requests page. Verify you recognize the person requesting access, then click\u00a0Approve<\/strong>.
\n<\/a><\/li>\n- Select the appropriate permission level under the “Permission” section, then click\u00a0Approve<\/strong>.
\n<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n \t\t
\r\n \t\t\tGrant External Access to a SharePoint Site<\/h3><\/div>\r\n \t\t\t
\r\n \t\t\t\t\r\n \t\t\t\t\t<\/p>\nYou can share a SharePoint 2016 site with an external user, provided that user has a Sponsored UVM Guest account.<\/p>\n
\n \t\t\tSponsored Guest account limitations<\/span> \t\t\t \t\t\t\t<\/p>\n\n \t\t\t\t\tEach UVM affiliate or department can sponsor up to 5 guest accounts, and each account can be granted SharePoint access for up to one year. If you or your department requires more guest accounts than this, please contact UVM’s Identity and Account Management office no later than 3 business days<\/strong> prior to when the accounts will be needed.<\/p>\n
Email:<\/strong> iam@uvm.edu<\/a>
\nPhone:<\/strong> 802-656-2006\n \t\t\t\t<\/p>\n<\/p><\/div>\n\n \t\t<\/p>\n
- \n
- If the external user doesn’t already have a Sponsored UVM Guest account, create one using our UVM Guest Accounts<\/a> guide\n\n \t\t\tGrant SharePoint access<\/span> \t\t\t \t\t\t\t<\/p>\n
\n \t\t\t\t\tMake sure to check the box next to SharePoint web services<\/strong> when selecting guest account privileges.\n \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/li>\n
- On the SharePoint 2016 site, click the gear in the top right corner, and then select Site settings<\/strong>
\n<\/a><\/li>\n- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/strong> header
\n<\/a><\/li>\n- On the page showing a list of permitted users and groups, click Grant Permissions<\/strong> in the top left corner
\n<\/a><\/li>\n- Enter the username generated for the Guest account (typically in the form of “YOURNETID.theirusername<\/strong>“), and then click SHOW OPTIONS<\/strong> toward the bottom of the window
\n<\/a><\/p>\n\n \t\t\tNo match found?<\/span> \t\t\t \t\t\t\t<\/p>\n\n \t\t\t\t\tYou may see the message “No results found<\/strong>” when entering a guest account. However, if you click Share<\/strong> and the user is added to permissions, they should be able to access the site with the guest account. If you receive the error “We couldn’t find an exact match<\/strong>” when clicking Share<\/strong>, please open another browser OR\u00a0a private\/incognito window in your current browser and try again.\n \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/li>\n
- Select the appropriate permission level under the “Select a group or permission level” section, and then click Share<\/strong>\n
\n \t\t\tChoosing permission level<\/span> \t\t\t \t\t\t\t<\/p>\n\n \t\t\t\t\tNot sure which permission level to choose? See the Permissions Levels<\/a> section below. \t\t\t\t<\/p>\n<\/p><\/div>\n
\n \t\t<\/a><\/li>\n<\/ol>\n\n \t\t\t\t<\/div>\r\n \t\t\t<\/div>\r\n \t\t<\/div>\r\n \t\t\n
Permission Levels<\/h2>\n
Click here to view Microsoft’s documentation on Sharepoint Permission Levels.<\/a><\/p>\n
\n\n
\n Permission Level<\/th>\n Description<\/th>\n<\/tr>\n \n View Only<\/td>\n Enables users to view application pages. The View Only permission level is used for the Excel Services Viewers group.<\/td>\n<\/tr>\n \n Limited Access<\/td>\n Enables users to access shared resources and a specific asset. Limited Access is designed to be combined with fine-grained permissions to enable users to access a specific list, document library, folder, list item, or document, without enabling them to access the whole site. Limited Access cannot be edited or deleted.<\/td>\n<\/tr>\n \n Read<\/td>\n Enables users to view pages and list items, and to download documents.<\/td>\n<\/tr>\n \n Contribute<\/td>\n Enables users to manage personal views, edit items and user information, delete versions in existing lists and document libraries, and add, remove, and update personal Web Parts.<\/td>\n<\/tr>\n \n Edit<\/td>\n Enables users to manage lists.<\/td>\n<\/tr>\n \n Design<\/td>\n Enables users to view, add, update, delete, approve, and customize items or pages in the website.<\/td>\n<\/tr>\n \n Full Control<\/td>\n Enables users to have full control of the website.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n","protected":false},"excerpt":{"rendered":"
Permissions management is a crucial function for most SharePoint sites. This page will describe the typical process for creating and managing group permissions and individual file and folder access. Managing Site-wide Permissions Access in SharePoint is typically controlled using groups. A group is assigned a certain level of access, and…<\/p>\n","protected":false},"author":119,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"ht-kb-category":[276],"ht-kb-tag":[519,499],"class_list":["post-10026","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-uvm-web-services","ht_kb_tag-microsoft","ht_kb_tag-microsoft-sharepoint"],"_links":{"self":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/10026","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/users\/119"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/comments?post=10026"}],"version-history":[{"count":54,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/10026\/revisions"}],"predecessor-version":[{"id":22995,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb\/10026\/revisions\/22995"}],"wp:attachment":[{"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/media?parent=10026"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb-category?post=10026"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.uvm.edu\/it\/dev\/kb\/wp-json\/wp\/v2\/ht-kb-tag?post=10026"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- On the SharePoint 2016 site, click the gear in the top right corner, and then select Site settings<\/strong>
- Click the “Shared with” tab along the left side column, then click\u00a0View requests<\/strong>.
- Click Share.
- Click Share.
- Click Share.
- Click Share.
- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.
- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.
- Click the gear in the top right corner, then select\u00a0Site settings<\/strong>.
- Select\u00a0Site permissions<\/strong> under the Users and Permissions<\/em> header.