Submitting COVID-19 Vaccination Information
Instructions for Submitting Proof of COVID-19 Vaccination
All employees are strongly encouraged to provide proof of COVID-19 vaccination, regardless of where they received vaccination by January 4, 2022. Acceptable proof of vaccination status include:
- The record of immunization from a healthcare provider or pharmacy;
- A copy of the COVID-19 Vaccination Record Card;
- A copy of medical records documenting the vaccination;
- A copy of immunization records from a public health, state, or tribal immunization information system; or
- A copy of any other official documentation that contains the type of vaccine administered, date(s) of administration, and the name of the healthcare professional(s) or clinic site(s) administering the vaccine(s).
Employees may upload their vaccination information, including an image of their vaccine card, through the PeopleSoft HR portal. The card must clearly include the employee’s name, dates of vaccination, type (brand) of vaccination, and vaccine lot numbers. See the step-by-step instructions for more details on uploading your vaccine documentation.
*Vaccination cards will be treated as medical information, and will be appropriately safeguarded and kept separately from other employee records.
Lost Documentation: Did you misplace your COVID-19 vaccination documentation? If so, please fill out the COVID-19 Vaccine Attestation Form.
Vaccine Exemption Requests
- Medical Exemption Form – Employees may request a medical exemption if receiving a vaccine would jeopardize their health. The licensed health care provider attesting to the employee’s need for a medical exemption must be someone who is able to administer a vaccination (e.g., not a chiropractor or optometrist).
- Religious Exemption Form – Employees may request a religious exemption if their sincerely held religious beliefs (not philosophical or political beliefs) prevent them from receiving a vaccine.
- Exemptions and reasonable accommodations must be initiated by the employee by submitting a request for exemption form (see above for appropriate form). All such requests will be handled in accordance with applicable laws and regulations and with UVM’s Policies and University Operating Procedures (UOPs) including, but not limited to, Procedural Guidelines for Disability Accommodation for Employees and UVM’s Equal Employment Opportunity/Affirmative Action Policy Statement.
- Testing Required for Exempt Employees: Employees with medical or religious exemptions will be required to test every seven days and wear masks indoors regardless of the University’s current face covering requirements.
Employees with an approved exemption are required to test every seven days.
- Where possible, testing will be done on campus. Employees who do not work on campus and are unable to come to campus to test every seven days will be provided a means of testing remotely. Employees will be responsible for following instructions and returning their sample to ensure that they successfully complete testing within required time frames.
- Employees required to test every seven days will be provided a means to request an exemption from the every seven day test requirement. Reason could include vacation, other approved leave, or having tested positive for COVID-19 during the past 90 days. Unable to test, missing the seven day window, or failure to get to a testing location are not a valid exemptions.
Testing: Please contact the COVID-19 Information and Service Center at UVM for information on testing and other COVID-19 health information.
Information About COVID-19 Vaccines & UVM Vaccination Policies
Need to Get Vaccinated?
Facts About The COVID-19 Vaccine
Resources for Non-English Speakers:
Short videos about the COVID-19 vaccine in other languages (from Vermont Department of Health):
UNIVERSAL COVID-19 BOOSTER PROGRAM
Everyone 18+ is eligible and encouraged to get COVID-19 booster shots
Governor Phil Scott recently announced Universal Booster Program for COVID-19 vaccinations. Every Vermonter, including students from other states and countries, over the age of 18 are eligible to get a booster. Anyone who has received the Johnson & Johnson vaccine is eligible two months after their first dose. Individuals who received a Pfizer or Moderna vaccine are eligible six months after completing their initial vaccination. Register for booster doses at healthvermont.gov/myvaccine or by calling 855-722-7878.
When scheduling your vaccine or booster shot, consider the potential side effects to avoid possibly impacting work or classes and exams.
You can get COVID-19 vaccines and boosters at UVMMC. Book your appointment to be vaccinated through UVMMC.