Updates & Announcements
Lowe's Discount Offer
Purchasing Services has negotiated with Lowe's a new 7% in-store discount for UVM purchases. Purchasers will use a key fob and their UVM PurCard at the time of purchase to receive the discount. High-volume users will be provided with a departmental fob. Fobs are also available for single use and can be signed out for a two-hour block through the Purchasing Services office or the Disbursement Center. This offer is available at both the Essex and South Burlington locations.
At checkout, scan the fob, provide to the cashier UVM's account #802-656-3131 for tax exemption, and use your PurCard to maximize UVM's purchasing power - purchases will be tax exempt, receive the 7% discount, and strengthen PurCard sales, which impacts future discounts and benefits. Contact Purchasing Services.
PeopleSoft Purcard Reallocation Process
PurCard documentation should now be directly attached to a PeopleSoft PurCard journal. See pages 9-11 of the reallocation user guide (PDF) for instructions. ABSC customers should not change their current practice until directed by the ABSC. Email PurCard Team Lead Holly LeBlanc or firstname.lastname@example.org.
Non-IT Purchasing Contracts Review Process
The new process to initiate the review of any non-IT contracts in now available through our Footprints system, allowing for increased efficiency and transparency. Non-IT contracts include service agreements, quotes, estimates, proposals, terms and condition documents, etc. See the user guide (PDF) for instructions. (Note that IT-contract reviews continue to be initiated by departments through Technology Review.)
UVM Costco Card
The University's Costco Card is available to use for UVM-specific purchases. Sign up and use it to take advantage of UVM's tax exemption status. Contact the Disbursement Center.
Immediate family members working in the same department
Department chairs may not approve expense reports or PurCard journals for any immediate family members working in the same department. See the Conflict of Interest & Conflict of Commitment Policy (PDF).
- A PeopleSoft travel authorization is required prior to any travel abroad. This provides a tool to determine who is abroad in the event of a natural disaster, and allows UVM to perform its duty of care. Risk Management has various tools to assist in foreign travel.
- Pre-pay as much as possible. Contact the Disbursement Center to issue foreign currency wires (in US or international currency), or foreign currency checks (drawn on an in-country bank).
- When planning international travel, especially when students are included, it is recommended to use a travel agency, which can then assist with travel issues such as delays, cancelations, etc.
US Bank Payment Plus for Supplier Payments
Over 100 UVM suppliers have enrolled in US Bank's Payment Plus (PDF). This automated Visa card payment program provides benefits to the supplier, including accelerating payment, improved cash flow, and streamlined accounts receivable process.
The Disbursement Center location
The Disbursement Center is no longer located at Roosevelt Highway, Colchester. We are located at 23 Mansfield Street. Accounts Payable, PurCard, and Travel and Expense offices. Contact the Disbursement Center with questions.
Vacation time during fiscal year end
Please keep in mind the fiscal year-end schedule when planning time away from campus. Deadlines are hard set and exceptions are not allowed for extensions. Thank you!
Please Use Most Current Forms
Division of Finance forms are updated continuously/as needed. To ensure you are using the most current version of our forms, please access them through the DF Forms page, or through the Forms sections on our services pages. If you saved and reuse forms, please update them on a regular basis. All forms will include a "last updated date" in the footers.
News from Campus Partners
Delaware Cost Study - Alex Yin, Director of Institutional Research
The Office of Institutional Research is the source of the University’s official enrollment, faculty and staff census, student, and course/curricular data. The Delaware Cost Study is a discipline-level comparative analysis of faculty teaching loads and direct instructional costs. It is a critical planning resource as we look to better understand our instructional costs at the University.