The UVM Davis Center setup for the annual NOFA Conference

Each event is unique. That’s why we think you deserve unique service.

Each client is paired with a professional conference coordinator who oversees an event's success from the initial brainstorm through the closing remarks.

We are proud to be a certified one-stop shop, and our dedication to providing truly comprehensive care sets us apart from your average event planners.

Why Choose UVM?

Save Time

With so many details to consider, the tasks of planning an event can consume your valuable time and energy. Allow our team to oversee the logistics, so you can focus on perfecting the content of your event. 

RELY ON OUR EXPERTISE

We bring years of experience to our clients. We navigate the complexities of executing events and collaborate with our partners on and off campus to bring together the resources you need such as catering, housing, production, event rentals and transportation.

GAIN PEACE OF MIND

We are a certified one-stop shop, meaning your conference coordinator will be your single contact for all questions. Your coordinator will manage your university services so you only have to manage one contract and one bill, which simplifies the process. 

Our Coordination Services

Our menu of services can be customized to fit your needs. From straightforward small events to multiday international conferences, our coordinators can do it all. We are happy to work with you to determine an appropriate level of service to ensure you have the support needed to execute a great event. Below are a sample of our services - need something you don't see listed below? Ask us!

Conference Support

  • Develop comprehensive planning timeline
  • Recommend and book facilities
  • Procure and negotiate outside vendor contracts
  • On-site support

Logistical Coordination

  • Facility set-up
  • Coordinate audio visual needs
  • Coordinate catering needs
  • Create room diagrams
  • Book housing blocks on/off campus
  • Arrange for transportation and parking
  • Handle presenter contracts, honoraria and travel

Financial Management

  • Create a budget to collect and administer registration fees
  • Negotiate, reivew and pay conference invoices
  • Prepare final financial summmary - you'll see everything on one invoice!

Clients Say:

“They always had a great understanding of our needs as well as a speedy and accurate turnaround when we need to adjust to new scenarios.”

– Gilberto D

Additional Services

Registration

Catering

Housing

 

Questions?

Visit our most frequently asked questions or contact us at EventServices@uvm.edu

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