We'll get through this. But we know you have questions. We'll be doing our best to keep you informed and updating this page as quickly as information becomes available. And remember, there's a call center — staffed 8:30 a.m. to 4:30 p.m. daily — to answer questions that aren't answered below: (802) 656-HELP.

Health Resources

Can I receive a COVID-19 test when I return to Burlington this summer?

Yes. Students returning to Burlington can get tested for COVID-19 on the UVM campus beginning Wednesday, June 3, and continuing on weekdays through Friday, June 19. Test results are generally available within 24-48 hours. UVM students who test positive will get a call from a UVM or Health Department professional for further guidance and recommendations for their ongoing care, as well as isolation strategies to keep others safe. Students are asked to keep a log of the people with whom they had close contact, in order to help with any tracing that may be needed.

You must self-quarantine first. State of Vermont requirements and Health Department guidelines call for students and others returning from out of state to self-quarantine for 14 days. People who are symptom-free on day 7 of their quarantine can be tested. If the test is negative, they can end their quarantine. City officials are offering a supportive quarantine service to students, which includes a daily check-in to see if they need help accessing essential supplies like medications or groceries, and the delivery of a care package containing a face mask and other necessary supplies.

Students can sign up for COVID-19 test through the university's MyWellbeing health information portal.

I’m not feeling well—what should I do if I think I may have COVID-19?

The most common symptoms of COVID-19 are:

  • fever
  • cough
  • shortness of breath
  • chills
  • muscle pain
  • sore throat
  • new loss of taste or smell

If you are experiencing these symptoms, unless it is an emergency, please stay at home, separate yourself from others and contact your primary care provider (PCP) by phone. Remember, most cases of COVID-19 will be mild.

Please do not show up at a clinic, urgent care, or other health facility without calling in advance. Your provider will need to take special measures to protect other people in the clinic. Telemedicine may also be available, enabling you to consult a provider from home. Students may contact Student Health Services. Faculty and staff should contact their primary care provider.

COVID-19 is a viral illness that cannot be treated with antibiotics or antivirals, and there is not yet a vaccine. It is mainly spread through droplets produced when you cough or sneeze or by touching objects and surfaces that are contaminated with the virus and then touching your mouth, nose or eyes.

If you are sick, the following steps can help you take care of yourself, friends, family, and community:

  • Take care of yourself by resting and staying hydrated.
  • Stay home except to get medical care.
  • Do not go to work, school or public areas.
  • Avoid public transportation, ride-sharing and taxis.
  • Separate yourself from other people and animals in your home.
  • Use a separate bathroom if available.
  • Cover your coughs and sneezes with a tissue.
  • Wear a facemask if you must be around other people.
  • Avoid sharing personal household items (cups, dishes, utensils, towels, bedding).
  • Clean your hands often, either with soap and water for 20 seconds or an alcohol-based hand sanitizer that contains at least 60% alcohol.
  • Clean and disinfect all high-touch surfaces at least once a day— phone, computer, counter, tables, doorknobs, toilet, etc.
  • Take Tylenol or other acetaminophen pain relievers, fever reducers, decongestants or cough medicine to manage symptoms. Call your PCP first if you have chronic health conditions, before you take these medications.

(Updated 5/15/20)

How can I protect my health and that of others’ during this time?

You can reduce the risk of spreading coronaviruses by taking the same steps as you would to prevent infection from the flu and the common cold:

  • Stay home while you are sick and practice social distancing (stay at least 6 feet from others).
  • To help reduce the spread of coronavirus, it’s extremely important to clean your hands often, especially after being in a public place, or after blowing your nose, coughing, or sneezing. Wash hands often with soap and water for a least 20 seconds.
  • Hand sanitizer can be used if soap and water are not readily available. UVM's non-alcohol hand sanitizer dispensers are being refilled with alcohol-based hand sanitizer. Once that is done, the dispenser will be relabeled so that users can be sure it is high enough alcohol content to be effective. Effective hand sanitizer should contain 60-95% alcohol.* 
  • Avoid touching your eyes, nose, or mouth with unwashed hands.
  • Avoid contact with people who are sick.
  • Cover your mouth and nose with your elbow or a tissue when coughing or sneezing, and immediately dispose of the used tissue.

Updated: 4/7/20

UVM Experts Weigh in on How to Keep Communities Safe

Isolation, quarantine, and self-observation: What's the difference?

What does social distancing look like?

Social distancing is among the best ways to slow the spread of COVID-19. But what does it look like?

  • Keep your distance. Stay at least 6 feet away from others.
  • Avoid large gatherings and crowded spaces, including public transportation
  • Avoid close contact, especially with the elderly
  • Limit social plans. Use technology instead of meeting face-to-face whenever possible.
  • If you're feeling ill, please call Student Health Services or your health care provider

I’m anxious about the situation unfolding—are there resources or support for my wellbeing?

We understand that some community members are concerned and that this is a stressful time.  If you would like to talk with someone, support is available to students through campus mental health services by calling the following offices:

  • Students: Counseling and Psychiatry Services and the Student Health Services (details on availability below).
  • Employees:  Invest EAP
  • You can help prevent the spread of colds and other viral ailments by doing the following:
  • Get a flu shot.
  • If you’re sick, stay home.
  • Practice vigilant hand hygiene.
  •  Cover your mouth and nose when coughing and sneezing.
  • If you have a cough, wear a mask.
  • Keep your hands away from your face.
  • Clean and disinfect frequently touched surfaces.
  • If you have a fever or cough,

Will Student Health Services remain open?

SHS will continue with their standard services and hours of operation. Students seeking care who are on-campus or in the Burlington area are encouraged to call SHS before coming in at 802-656-3350. Students who are patients of SHS and are currently away from campus may reach out to their providers through MyWellbeing or by calling SHS. Providers at SHS are shifting as many visits as possible to telehealth visits, either via telephone or through Microsoft Teams. When Student Health Services is closed, medical advice for all UVM students is available through our on-call services by calling 1-866-878-2485.  

Students should be aware that SHS Satellite Clinics at Living Well in the Davis Center, Mosaic Center for Students of Color and Prism Center have been cancelled until further notice.

Will CAPS and Living Well remain open?

CAPS will also continue with standard office hours, which are 8:00 am – 4:30 pm Monday through Friday. Until further notice, all CAPS appointments will take place by phone. Students should call CAPS with questions or to get the most up-to-date information about available supports. Students already connected to CAPS and needing support may also reach out to their counselors via MyWellbeing. Students may continue to access the On-Call Counselor when the CAPS office is closed by calling the main phone line, 802-656-3340.

Students should be aware that all CAPS Groups and Workshops are cancelled until further notice in order to comply with social distancing principles. Let’s Talk at all locations on campus is also cancelled until further notice.

There will be no CHWB Programs or Services offered at Living Well in the Davis Center until further notice in order to comply with social distancing principles. This includes all drop-in programs, classes, Let’s Talk, and CAPS Workshops. 

Please see our website for more information about our services and programs as well as updated hours, as they may change.

If any UVM community member is screened for COVID-19, will I be notified?

To protect their privacy, UVM legally is not able to release personal information about any students or University community members who are being monitored or tested for COVID-19, including their location. We will only share information about cases in general terms. Should any UVM community member be diagnosed with COVID-19, the relevant local health department and UVM would initiate appropriate protocols to protect the health of anyone deemed to be at risk.

Where can essential-service employees get information to help prepare for situations requiring them to work on campus?

Where can essential-service employees get information to help prepare for situations requiring them to work on campus?

The UVM Office of Emergency Management has a wealth of resources to assist you and your family to prepare for, respond to, and recover from a variety of natural and human-caused emergencies and disasters.  The UVM Emergency Management webpage provides examples of plans, checklists, free training and videos that can assist. You can also find information on being prepared specifically for Vermont on the Vermont Emergency Management webpage, and more general preparedness information at Ready.gov.

What are the symptoms of COVID-19

The symptoms may include a fever higher than 100.5 degrees, extreme exhaustion, severe muscle or body aches, chills, dry cough and difficulty breathing, which may appear 2-14 days after exposure. The symptoms are similar to the flu, though this is considered more serious than the flu.

Are there steps individuals, families, and communities can take to help prepare if there is widespread transmission of COVID-19?

The CDC has a guide for individuals, families and communities on prevention and mitigation of the spread of viruses, including COVID-19. These steps include many of those listed above for personal health, as well as others relevant for broader community efforts.

How should I clean and disinfect communal spaces?

The U.S. Centers for Disease Control and Prevention (CDC) recommends cleaning and disinfecting frequently touched surfaces (e.g., door knobs, tables, keyboards light switches). Use a disinfectant registered with the U.S. Environmental Protection Agency (EPA) or a 10% bleach/water solution to clean surfaces.

Please avoid putting disinfectant gels or liquids on electronics and other equipment, including elevator buttons, unless they have been indicated as safe to use on those devices. UVM Custodial Services have implemented extra measures to clean and disinfect surfaces in public areas that are touched frequently.

 

Who can get tested for COVID-19?

Healthcare providers will use their judgment to determine if your signs and symptoms are consistent with COVID-19 and whether you should be tested. Most people with confirmed COVID-19 have developed fever and/or symptoms of acute respiratory illness (e.g., cough, difficulty breathing). Priorities for testing may include:

  • Hospitalized patients who have signs and symptoms compatible with COVID-19.
  • Other symptomatic individuals, such as older adults and individuals with chronic medical conditions and/or an immunocompromised state that may put them at higher risk for poor outcomes (e.g., diabetes, heart disease, receiving immunosuppressive medications, chronic lung disease, chronic kidney disease).
  • Any persons, including healthcare personnel, who within 14 days of symptom onset had close contact with a suspected or laboratory-confirmed COVID-19 patient, or who have a history of travel from affected geographic areas within 14 days of their symptom onset.

If you are a student on campus, please call Student Health Services at 802-656-3350. If you are not on campus, please call a healthcare provider near you. Faculty and staff should contact their primary care provider.

What is the turnaround time for COVID-19 testing?

Results from the Vermont Department of Health Laboratory will be available in 1–3 days. Test results will be reported by the Health Department Laboratory to the hospital or clinical lab where the test was collected. Individuals should wait for their healthcare provider to notify them of their test results.

Does the UVM student health insurance cover testing?

Currently testing in Vermont for COVID-19 is done at no cost; it is only through the Vermont Department of Health (VDH) Lab and requires their approval.

  • Students who are in Vermont and need to have testing for COVID-19 can have this done at no charge through Vermont Department of Health.
  • Students who are out-of-state who need to have testing for COVID-19 and have the student health insurance plan (UVM SHIP), will be covered for any COVID-19 testing performed at an off-campus or out-of-area service.
  • The requirement for a referral from Student Health Services has been waived for student members who seek testing or treatment for the Coronavirus at any local medical facility. This includes emergency room, urgent care and office visits. There is no need for referral and there will not be any applicable out-of-pocket fees for testing. Don't forget to call medical facilities before going if you suspect you have the virus.

Are there resources for combating stigmatization, bias, and xenophobia related to the COVID-19?

Many of us are concerned about what the people in our communities may be experiencing, including possible stigmatization or discrimination based on racial bias or appearances. Please help others understand that the risk of COVID-19 is not at all connected with race, ethnicity or nationality.

Stigma doesn’t fight the illness and will hurt innocent people, but sharing accurate information during a time of heightened concern is one of the best things we can do to keep rumor and misinformation from spreading.

If you know of incidents of bias related to the COVID-19, please report the incident to through the Bias Response Program.

What is UVM Health Network doing about COVID-19?

All of the UVM Health Network has information about COVID-19 and protocols in place to assess the risk for someone presenting to an emergency department or clinic with this infection. People with cold- or flu-like symptoms are being asked to wear a mask and also about travel history in the prior 14 days. People who we feel they might have the virus are moved out of public spaces and into rooms where they can be taken care of safely.

How does UVM clean and disinfect, and what areas are still being cleaned during this time?

The University’s custodial cleaning program is following CDC recommended guidelines for higher education institutions with no known cases of COVID-19, and uses an EPA-registered disinfectant to clean touchpoints, public and common area restrooms and kitchens daily.

During this time, the Physical Plant staff will be focused only on critical operations. These include, but are not limited to, the operation of Central Utilities Plant, critical HVAC and other support systems associated with animal care spaces, critical equipment in key network services rooms, critical HVAC systems associated with fume hood exhaust, necessary systems in the dorms that are still housing students, and support services for functions associated with dining for those students. Physical Plant will also conduct routine walk throughs in all campus buildings to verify proper operations.

Some laboratory related functions may not be attended to due to the limited resources at this time. This may include RODI systems, acid neutralization systems, and laboratory compressed air systems.

Custodial Services will continue to clean the research laboratories approved to continue to operate and will do limited cleaning in buildings where CATCard swipe reports indicate faculty and staff use. High touch points will continue to be stressed in buildings where there is a presence. In Residential Life, Custodian Services will conduct their normal sanitizing and disinfecting tasks in common areas and common area restrooms, etc. in the residence halls that are being used.

Please contact UVM Service Operations and Support (SOS) at 656-2560 if you have critical building issues. For non-building emergencies please contact Police Services at 656-3473 or 911.

Updated: 4/7/20

Academics and Research

When will courses move to remote instruction and for how long?

Remote instruction will begin for undergraduate classes only on Wednesday, March 18, and will continue through the remainder of the Spring semester. Refer to the 3/23/20 message from President Suresh Garimella for context and details regarding this decision.

How should I take or teach my courses remotely?

We are committed to providing faculty and students with the support necessary to accomplish the transition to remote instruction. Please recognize that faculty and students alike may struggle with this transition, and we ask that all respond to this situation with understanding and flexibility.

How will I be graded during this time of remote instruction?

Under the guidance of Provost Patricia Prelock, and in collaboration with the Faculty Senate Student Affairs Committee and Faculty Senate Leadership, the university is implementing options for academic flexibility related to grading policies for the Spring 2020 semester only.

Students are being given an important responsibility for carefully weighing the potential impacts of these options (Pass/No Pass in particular). Students are advised to consult with their academic advisors and Student Financial Services to understand the full consequences of their decisions for their particular academic major, graduate school candidacy, financial aid standing and career path.

The period during which you can request the Spring 2020 Pass/No Pass accommodation is now open and will close at 12:00 noon EDT on May 14, 2020. Comprehensive information to help you make informed P/NP decisions is available on the Registrar’s Office website. The website includes guidance from your home college outlining important information and decision points for your grading options for Spring 2020. From this page, you can also connect directly to your college’s first point(s) of contact for discussing important implications related to your decision. Please review this information carefully and consult with an advisor or your student services office before you submit a P/NP form. Once requests have been submitted, the P/NP selection cannot be reversed.

(Updated: 4/20/2020)

What academic support is available to students at this time?

The Center for Academic Success is here to support your online learning. Explore their comprehensive guide of student resources for remote instruction, which features tools and tips for academic success during this time.

UVM Bored also offers up these additional tips for adjusting to remote instruction.

What instructional support is available to faculty during this time?

What if I'm an undergraduate involved in research?

Students involved in Honors College or honors-level research activities and thesis work should contact their faculty mentor or research supervisor to discuss the status of their projects. Also see the following two questions in this FAQ section: “How does the current environment affect my Honors College thesis research, completion, and defense?” and “How does the current environment affect other undergraduate honors thesis research?”

Students who may be conducting research in on-campus facilities are expected to work with their PI or research advisors to develop a plan to work on research-related activities remotely. Exceptions can be made if your participation is critical for essential functions of the lab as defined by your advisor, and both your role and the essential research function of the laboratory are approved by your advisor’s dean. The plans must be completed and student researchers working remotely no later than March 30. Students who are paid for their research assistance are considered student workers, please work with your research advisor to determine whether your research-related activities can be continued remotely. Any student in a high-risk category (e.g., underlying health condition, over 60, pregnant, immune-compromised) should immediately discontinue on-campus work and transition to remote instruction or research activity.

All work in laboratories designated as essential must follow guidelines to protect the health of you and those around you. Maintain social distancing in time and space, wash your hands often with soap, do not touch your face, cover your mouth when coughing or sneezing, and disinfect shared equipment and surfaces before and after use. 

In addition to contacting your research faculty supervisor for support, you can also reach out to the Office of Fellowships, Opportunities, and Undergraduate Research at four@uvm.edu or 802-656-5532.

(Updated: 3/25/20)

How does the current environment affect my Honors College thesis research, completion, and defense?

Recognizing that many students are faced with the interruption of their research and lack of access to materials, data, and research subjects, we have empowered faculty to work with students to find a mutually agreeable and reasonable conclusion to their work. For some students, this may still mean submitting the thesis as planned, as they may be well advanced in their work. However, for many students, "satisfactory" completion may mean writing up preliminary results, submitting a thesis based on incomplete data or secondary sources, emphasizing a literature review instead of emphasizing "original" research, or submitting a thesis in a different format.

Faculty will make plans for Honors College students to defend their thesis remotely via video conference or other means. The ritual of a defense and the chance to talk with committee members about their work having gained mastery of a given subject is an essential part of the thesis experience.

(Updated: 3/25/20)

How does the current environment affect other undergraduate honors thesis research?

Recognizing that many students are faced with the interruption of their research and lack of access to materials, data, and research subjects, we have empowered faculty to work with students to find a mutually agreeable and reasonable conclusion to their work. Thesis supervisors should make necessary accommodations and provide alternatives for students to complete thesis work without requiring students to return to campus. The final thesis report and defense can be based on work completed to date; thesis supervisors should make arrangements for remote thesis draft discussions and thesis defense; and units are encouraged to review their timelines and deadlines for honors work to allow as much flexibility as possible.

(Updated: 3/25/20)

What if I'm a student seeking an accommodation?

SAS will continue to support students remotely. Please reach out to SAS if you have any questions or concerns regarding your accommodations or accommodation implementation in the new remote instruction model. This change in format will be new for many students, but the university remains committed to providing a learning environment which supports all students. For your sake and that of the community, if you are sick, please contact us via email access@uvm.edu or phone (802) 656-7753.

(Updated: 3/25/20)

What if I'm student engaged in a practicum?

For purposes of this guidance, a practicum is defined as a required component of the curriculum in a professional program leading to licensure. Under the direction of the dean and the accrediting body governing the program, in-person practicum experiences may continue during the period of remote instruction.

What about service-learning courses?

Regardless of the location of the service learning course site, service learning courses should transition to remote delivery.

Will I continue my internship for academic credit?

Students currently participating in internships, regardless of location, should contact their internship sites and request remote internship assignments. If it is not possible to continue the internship remotely, the experiential component of the internship should conclude. The remaining academic component of the internship should continue via remote delivery, and may be added to if the experiential component ends early. If necessary, the portion of the internship grade related to the experiential component can be based on the work completed in the first half of the semester.

Decisions regarding non-credit internships are the responsibility of the participating student and the site.

Will I still have access to academic activities and facilities?

The Governor’s "Stay Home/Stay Safe" executive order directs that only essential employees should be on campus. Deans and vice presidents are determining and notifying employees if they are deemed to be essential. All others should work remotely. UVM is not changing building access at this time, in the event that employees need to access their offices to retrieve items to work remotely or personal belongings.

(Updated: 3/26/20)

Is there specific instruction for graduate, postdoctoral and medical students?

Yes, both the Dean of the Graduate College and the Dean of the College of Medicine have sent communications directly to their students. Please continue to use this FAQ for other questions you may have.

(Updated: 3/25/20)

How does the current environment affect my ability to withdraw from classes?

The university is moving the Spring 2020 withdraw deadline from Friday, March 27, to one week later on April 3. The Registrar's Office is here to help, and students will be informed of the change via email and messaging in myUVM. Please communicate the new withdraw date to your faculty, student services staff, and academic advisors.

When will fall semester registration begin?

Fall semester registration will begin as scheduled on April 6. Advisors should be in touch with advisees to arrange for remote advising. Please let your advisees know how they can contact you for advising, and remind them that registration is coming up. A video conferencing software like Microsoft Teams (available to all faculty, staff and students) may offer the best substitute for in-person meetings. If you experience connectivity issues, consider using audio-only chats, or offer advising through email.

Advisors can email or text their students through the Navigate platform. Your college or school may have specific recommendations for how you can use Navigate to contact advisees or schedule appointments with them. General advice on using Navigate for remote advising.

Can I make plans for a summer internship?

Internships are possible this summer. We strongly recommend that students explore remote options, but in-person experiences may also be an option depending on the health and safety restrictions particular to the geographic location of the internship. Remember, too, that the start and end dates for summer internships are flexible within the May 18—August 7 window, provided students accrue the 40 hours of internship experience required per credit. This flexibility allows students to begin an internship later in the summer if opportunities arise that are not currently available.

(Updated: 4/20/2020)

Can I make plans for summer travel study?

Due to uncertainty regarding travel over the next several months, UVM is canceling approval for all summer travel study. This includes both domestic and international travel occurring through UVM and external programs. A decision regarding Fall Study Abroad approvals is expected before July 1.

What services are available right now through the Career Center?

The Career Center is open for business and hard at work supporting all of our students, especially seniors. Their website offers a comprehensive outline of its shift to remote services. There is also a Senior Series newsletter that will land in seniors’ inboxes every Monday. In addition, UVM alumni have reached out asking how they can help support current students. More information will be available soon on how our alumni and donors might help you to make connections for internships and career mentorship.

(Updated: 4/20/2020)

Are there safety policies or protocols for research involving human subjects at this time?

Yes. Effective immediately, UVM is issuing a temporary policy to human subjects-related research visits. The focus of this policy is the safety of research participants. When applying this policy, the safety of staff and health care providers should also be considered when assessing whether a research visit should proceed.

Applicability

This policy applies to all research studies conducted by faculty and staff of UVM/UVMMC (whether visits occur at a UVM/UVMMC site or not). This policy applies to visits in on-going studies and enrollment of new research participants. This policy does not apply to IRB-approved study activities that do not involve direct subject contact (e.g., chart review, Qualtrics/Redcap surveys, and remote interviews).

Participants

  • Participant research visits that are not part of a treatment trial should be performed remotely (e.g., phone, Zoom, or other means) whenever possible. If that is not possible, the protocol dictated visit will need to be postponed until further notice.
  • All human subjects research visits should be stopped unless otherwise determined.
  • The determination of whether or not research visits, as part of a treatment trial, provide an immediate benefit to the health and/or well-being of participants enrolled in a study must be made on a study-by-study basis. Investigators should consult with their department chair, clinic director, or division chief to make this determination. If you plan to use the Office of Clinical Trials Research resources, space and/or staff or the Clinical Research Center, you must obtain prior approval from the Senior Associate Dean for Research and Assistant Dean for Clinical Research Administration.
  • Please contact the IRB if you are uncertain after consultation with your department/clinic leadership. Approval can be accomplished at the protocol level versus each individual visit. See guidance table below:
    • If visits are approved, research participants should be provided with information regarding the current COVID-19 epidemic and how best to reduce their risk of infection. This information may be provided in multiple forms suited to the type of contact, including a website link, a telephone script and an in-person handout. If possible, this information should be shared before the research visit.
    • Research staff must contact any participants enrolled in treatment trials prior to their scheduled visit to conduct screening. Participants should be screened for fever, cough, flu-like symptoms, and recent travel history, per CDC guidelines. If a participant self-reports fever or symptoms of respiratory illness, the research staff must discuss the participant’s symptoms with the healthcare/study team prior to the visit to determine appropriate steps to ensure the continued safety of the participant.
  • Enrollment of new patients on treatment trials should be allowed only if:
    • Participation in the trial is essential to a participant’s health and/or well-being, as determined above; OR
    • The enrollment and longitudinal participant management can be conducted remotely for the duration of the COVID-19 outbreak; OR
    • All research visits occur in conjunction with standard of care ongoing medical treatment (i.e. inpatient studies where research participants are not traveling to attend research visits).

Research Personnel

  • Research monitors must conduct their reviews remotely until further notice.


Institutional Review Board Requirements

Amendments
Changes to protocols to accommodate remote visits during the COVID-19 emergency have been determined by the IRB to meet the regulatory allowance that “change is necessary to eliminate an apparent immediate hazard” and therefore these changes do not require prior IRB approval. Please work with the IT department to assist with ensuring any technical means employed are secure.

Standard clinical screening for the COVID-19 virus does not require an amendment to the protocol.

IRB Reporting
Protocol deviations related to this policy do not require immediate reporting but must be reported at the time of the next continuing review, unless the deviation meets IRB reporting requirements as outlined in Section 18 of the IRB Policies and Procedures.. This means you are expected to report any use of remote visits that are not currently part of your approved protocol at continuing review. If your study does not require annual review, no report to the IRB is required.

All other reporting requirements remain in effect.

Residential Life and Housing

When can I return to campus to collect my belongings? What about my room?

All residential students have received an email from Residential Life with information about their specific move-out process. If you have questions about the move-out process, email reslife@uvm.edu.

I am expecting to receive deliveries at my campus address. How can I ensure my packages get to me?

The best way to ensure your packages get to you is to update your shipping information with the vendor to reflect your current place of living. If a package is already on campus for you and you’re interested in having it mailed to you, please fill out this form. Package forwarding is subject to a fee.

All perishable food packages will be returned to sender for the remainder of the remote instruction period. This includes perishable packages already shipped to campus.

What am I supposed to do about choosing my housing for next year?

We are still planning to go through the Housing Selection Process for the 2020-2021 Academic Year. The selection process is completed entirely online and does not require that a student is on-campus. Students will receive an email with more information detailing this process closer to the selection date and should be sure to monitor their UVM email.

Resources for Off-Campus Students

I want to return to my off-campus housing, are there any restrictions I need to follow?

Residents and non-residents coming to stay in Vermont need to home-quarantine for 12 days (PDF). Individuals who are in quarantine can be tested on or after day 7; if the results are negative and they are asymptomatic, they can end quarantine (they should remain in quarantine while awaiting test results). The city of Burlington requires that masks be worn in retail stores and city buildings.

(Updated: 5/19/2020)

Can my parents or friends travel from outside of Vermont to help me move in or out of my off-campus housing?

Yes, but they may only stay in the area for a few hours and they must arrive and leave the state on the same day. Travel to Vermont from COVID-19 "hot spots" is strongly discouraged. Note that the city of Burlington requires that masks be worn in retail stores and city buildings.

(Updated: 5/19/2020)

I'm a student who lives off campus and have concerns about my housing, rent, lease, etc. during this time.

All UVM students who currently live off campus are being urged to return to their homes.

Each person's situation is different, and we’d never want students to take unnecessary risks in traveling, but we're encouraging all students who are able to safely travel home to do so. There are two main reasons: the exposure risks that off-campus communal living situations may present, and the support you may have off-campus if you become ill and need to isolate. Be safe, and stay healthy.

Off-campus students who are not living in their Burlington rentals while taking classes remotely still need to pay rent. Students should refer to their lease contracts for more details. If paying rent is going to be difficult for you, you could:

  • Contact your landlord and let them know your situation and see if you could work something out
  • Ask the landlord if you can sublet your rental

The following are UVM and local resources for landlord-tenant concerns:

  • UVM Office of Student and Community Relations: 802-656-9405
  • Vermont Tenants Hotline: 802-864-0099
  • Vermont Legal Aid: 1-800-889-2047
  • Student Legal Services: 802-656-4379
  • Champlain Valley Office of Economic Opportunity: 802-862-2771 (provides housing, utility, and food support services)

If you are allowed to sublet, here are some tips.
Share your subletting needs:


Get good information about the subletting requirements and process:

I’d be more comfortable moving out of my off-campus home at this point. What do I need to consider?

If you decide to move out for the rest of the semester and need to sublet your space, see the first Q&A in this section. If you live in shared housing with roommates, it is good to work out a plan with your roommates before moving out.

Here are some resources that will be helpful in the moving process:

I don’t plan to return to my off-campus rental for a while. How can I receive my mail?

Students who don’t plan to return to their rental unit for a period of time should sign up for mail forwarding or another mail service provided by the U.S. Post Office.

I’m losing income as a result of COVID-19. What resources are available to help make ends meet?

If you are losing income as a result of COVID-19, the following are Vermont resources that may be helpful:

For University resources: Regularly check back here for more COVID-19-related support; read UVM's Off Campus Living Guide (pdf).

For City of Burlington updates: Visit the city's Response to COVID-19, which will share updates on rental and utility hardship initiatives; see Mayor Miro Weinberger’s press release for more details.

For State of Vermont updates: Visit the State's Novel Coronavirus (COVID-19) site.

Are refunds available on flex points purchased directly through UVM Dining?

Flex points purchased directly through UVM Dining will rollover as an available balance for next semester, unless a student requests a refund by emailing mpo@uvm.edu. Graduating seniors will automatically receive refunds on their unused flex points. Refunds to graduating seniors and requested refunds will be processed by May 1.

(Updated: 4/10/20)

I’m concerned about getting enough nutritious food right now. Where can I turn for help?

If you are feeling food insecure or have trouble getting enough nutritious food right now, you may be eligible to receive a 3SquaresVT benefit. You can apply online — special details are considered for college students. To find out more and get help applying, dial 2-1-1, text ‘VFBSNAP’ to 85511 or email 3SVT@vtfoodbank.org. Refer also to Vermont Foodhelp, a resource guide for 3SquaresVT from Hunger Free Vermont.

The City of Burlington’s COVID-19 Food Access Resources has information and links to programs and food shelves in the area.

Please note that all food pantries on campus have been consolidated into Rally Cat’s Cupboard for the time being. If you are food insecure or have need of emergency food supplies, please come to Rally Cat’s Cupboard. The pantry will be open this summer on Mondays and Fridays of every other week at the following hours:

  • Mondays: 4:00 p.m. – 8:00 p.m. (Monday hours begin May 11, followed by May 25, June 8, June 22, July 6, etc.)
  • Fridays: 10:00 a.m. – 2:00 p.m. (Friday hours begin May 15, followed by May 29, June 12, June 26, July 10, etc.)

The pantry is located in the Hills Agricultural Science Building, behind Marsh Life Sciences; use the Carrigan Drive entrance. If you need assistance, are unable to make it during these times or have an emergency in between openings, don’t hesitate to contact us at cupboard@uvm.edu or (802) 299-1976.

Also find other food shelves in the Burlington area on the City of Burlington's COVID-19 Food Access Resources page.

(Updated: 5/5/2020)

Visiting Campus

What's the current state of emergency in Vermont?

On May 15, Governor Phil Scott extended Vermont’s State of Emergency through June 15, even while easing restrictions and allowing for some sectors and businesses to begin reopening. Read the details of this extension. Please note that the city of Burlington requires that masks be worn in retail stores and city buildings.

(Updated: 5/19/2020)

Human Resources

Where can I find information about the University’s response to Coronavirus Disease 2019 (COVID-19)?

All campus communication related to COVID-19 can be found on the Office of Emergency Management’s COVID-19 Information and Updates website. This includes general information about COVID-19 and answers to questions about health, wellness and prevention.

(Updated: 4/15/20)

What is the University’s policy regarding allowing employees to temporarily telework at this time? Does my supervisor need to approve my request to telework now that the Governor has issued a “Stay Home, Stay Safe” order?

Consistent with the Governor’s “Stay Home, Stay Safe” order, employees whose job responsibilities are compatible with teleworking should be permitted to do so if they do not perform essential on-campus work. This means that supervisors should be flexible about approving a temporary telework arrangement. For example, telework arrangements may be approved for non-exempt employees, as long as supervisors ensure that employees adhere to laws related to tracking hours worked and the payment of overtime. Supervisors should also be flexible and creative in assigning work. If there are assignments that can be shifted from one individual to another whose job normally is not conducive to telework, please do that. Similarly, if there are projects, professional development, trainings, etc., that have been on hold given the press of other business, please resurface those and assign them to employees with capacity to work on them. Examples include:

  • Research
  • Data entry
  • Cleaning up/organizing electronic files and databases
  • Working on websites or improving content for websites
  • Creating plans and schedules for regular activities like professional development, departmental meetings, etc.
  • Improving or creating trainings
  • Tracking and reporting on issues and best practices important to your college or division

Work can also be assigned across departments where appropriate. Supervisors should ensure that all of their employees complete a Teleworking Agreement. Supervisors retain the ability to terminate the Teleworking Agreement at any time.

Employees cannot unilaterally decide to telework. Employees must work with their supervisors to determine if telecommuting is compatible with the employee’s job responsibilities, and if so, to put in place a temporary teleworking arrangement. At this time, all employees who can do so and who do not perform essential on-campus work should telework, consistent with the Governor’s “Stay Home, Stay Safe” order.

(Updated: 4/15/20)

Some of the jobs in my business unit are not conducive to telework, and the work is not essential. What should I do?

All regular employees will continue to receive their full pay and benefits through May 31, 2020, regardless of whether they are able to telework. Employees must remain ready and available to work as needed. If they are not available to work because they are sick, they are caring for someone who is sick, or they are caring for a child, then they may request and use leave accruals as described below.

Supervisors should work with non-represented employees to determine whether there are other appropriate tasks that can be assigned to them outside of their regular job responsibilities that are suitable for telework. For example, does your business unit have a backlog of data entry needs? Can they review your unit’s website to identify information that needs to be updated, and/or broken links? Are there suitable online professional development opportunities? For additional examples of flexible work assignments, please refer to the answer to the questions regarding teleworking above.

Similarly, for non-represented employees, if there is occasional (but not daily) essential work for them to do on campus, you can direct them to go to campus as needed to perform essential work. For example, supervisors may need to direct an employee to come to campus weekly to pick up and process critical mail, scan documents, etc. Please provide the names of any employees who are essential and who must come to campus (even if only occasionally) to the Vice President for Operations and Public Safety. All employees who come to campus must wear a surgical face mask.

For represented employees, please contact your labor and employee relations professional for assistance at uvmler@uvm.edu or by calling 802-656-3150.

(Updated: 4/15/20)

I am an essential employee who has had COVID-19, influenza or another contagious-illness. When can I return to work?

If you are feeling unwell and/or showing signs of illness, you should not come to work. Employees should follow the recommended guidelines issued by the Centers for Disease Control (CDC) and the Vermont Department of Health. Currently, the CDC recommends that employees not return to work until at least 3 days (72 hours) have passed since recovery, defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g., cough, shortness of breath); and at least 7 days have passed since symptoms first appeared. To avoid unnecessary medical visits and putting additional strain on Vermont’s healthcare system, employees should NOT be asked to produce a physician’s certificate before returning to work.

(Updated: 4/15/20)

I am still required to work on campus. What should I do if I suspect someone is showing symptoms of illness?

You should encourage all individuals to practice cough and sneeze etiquette (cover your coughs and sneezes with a tissue or your sleeve), to wash hands often with soap and water and to regularly use an alcohol-based hand sanitizer. Practice social distancing and remember to wear your mask. If you observe a co-worker showing symptoms of illness, you can encourage them to talk to their supervisor about going home if they are ill and/or you can talk to your own supervisor about your observations. Please be cautious about making assumptions and avoid words and actions that could be viewed as stigmatizing or discriminating.

(Updated: 4/15/20)

Will my UVM-sponsored healthcare plan cover a test for COVID-19?

The University’s healthcare plan will cover COVID-19 testing performed by the Centers for Disease Control (CDC), the Vermont Department of Health (VDH) or a laboratory approved by the CDC or VDH, with no co-payment, coinsurance or deductible requirements. This coverage includes in-network provider office or urgent care visits and emergency services visits to test for COVID-19. If in-network providers are unavailable to conduct testing for COVID-19, the healthcare plan will cover out-of-network testing on the terms outlined above. For more detailed information on the terms of coverage of the University’s health plan, please visit the Benefits page on the Human Resource Services website.

(Updated: 4/15/20)

What assistance is available to me to help cope with the emotional impact of a COVID-19 outbreak?

The University provides employee assistance counseling through InvestEAP. Counselors can be reached 24 hours a day, 7 days a week at 802-864-3270 and through their website at www.investeap.org (password: UVM). Their services are available to all UVM employees and their family members.

(Updated: 4/15/20)

If I need to self-quarantine for 14 days, will I need to use my accrued leave time?

If you need to self-quarantine, and your job does not lend itself to working remotely, you may use any form of accrued leave (e.g., sick leave, vacation, comp time, personal leave, cultural holidays) to cover the time away from work. In addition, effective April 1, 2020, the Families First Coronavirus Response Act (FFCRA) provides up to 10 days of paid sick leave (up to a maximum of $511/day) for full-time employees who are subject to a federal, state or local quarantine or isolation order related to COVID-19. (For more information about the FFCRA, refer to the question “I do not have any accumulated leave balances, I am unable to telecommute, and I need to stay home due to illness, self-isolation or quarantine requirements, or active care of others due to COVID-19. What should I do?” below.)

If you have exhausted all forms of accrued paid leave (e.g., sick, personal, vacation, cultural holiday, compensatory time), as well as paid sick leave under the FFCRA, UVM will allow you to go into a sick time deficit of up to 10 additional days for purposes of a self-quarantine of COVID-19 related illness, care or testing. If you go into a sick time deficit, you will not accrue any further sick time until the deficit is paid back. UVM reserves the right to recoup any remaining sick time deficits from the final paycheck of employees who terminate before they regain a positive sick time balance. Alternatively, UVM will grant unpaid time to an employee who has no accrued leave time but needs time off to self-quarantine.

No matter what form of paid or unpaid leave you elect, please speak with your supervisor to make them aware of your situation, and get information on how to report your leave use.

Employees who worked on campus within 14 days of first exhibiting symptoms and are known or presumed to have COVID-19 because they are sick with COVID-19 symptoms, or have been in close contact with someone who has COVID-19, or have been directed by their doctor or the health department to stay home, should also complete UVM’s COVID-19 tracking form.

Employees working remotely more than 14 days do not need to complete UVM’s COVID-19 tracking form, but still need to follow Human Resources policies for reporting exception time when they are unable to work for COVID-19 related reasons.

(Updated: 4/15/20)

I am an essential employee and have been directed to come to work on campus. I am afraid of getting infected and do not want to come to work. What are my options?

Employees who prefer to not work should contact their supervisor to request to use their own leave accruals, or to request unpaid leave. Essential employees are needed to report to work; in the absence of sufficient backup, leave requests under these circumstances may be denied. Employees performing essential activities may not elect to use FFCRA leave because they would prefer not to work.

(Updated: 4/15/20)

Daycare providers and PK-12 schools in the area are closed and I need to care for my children so I cannot report to work. What are my options?

Speak with your supervisor to determine if your job responsibilities are compatible with working from home. If they are, and if your situation at home enables you to telework effectively, your supervisor may allow temporary teleworking arrangements to be put in place, and you should complete a Teleworking Agreement.

Employees who cannot work from home may request to use any form of accrued paid leave (e.g., sick leave, vacation, comp time, personal leave, cultural holidays). Effective April 1, 2020, the Families First Coronavirus Response Act (FFCRA) provides full-time employees up to twelve weeks of paid leave at 67% of their salary (up to a maximum of $200/day) to care for children whose schools or daycare facilities have closed due to COVID-19. For the first two weeks (10 days) of this leave, the employee must first use: any form of accrued paid leave, emergency paid sick leave under the FFCRA, or take 10 days of unpaid leave. FFCRA time used for this purpose may be recorded intermittently, but must be recorded in daily increments. Please refer to the question “Can I use leave provided by the Families First Coronavirus Response Act intermittently?” for further information about intermittent use.

Employees who wish to do so or who have exhausted all forms of paid leave and FFCRA leave should speak to their supervisor about the possibility of using unpaid leave. Supervisors should contact Human Resource Services for assistance. Employees may not bring their children to work.

No matter what form of paid or unpaid leave you elect, please speak with your supervisor to make them aware of your situation, and get information on how to report your leave use.

(Updated: 4/15/20)

I do not have any accumulated leave balances, I am unable to telecommute and I need to stay home due to illness, self-isolation or quarantine requirements or active care of others due to COVID-19. What should I do?

Effective April 1, 2020, the Families First Coronavirus Response Act (FFCRA) provides eligible employees the following benefits:

Emergency Paid Sick Leave
An employee is eligible for emergency paid sick leave (EPSL) if the employee is unable to work or to telework because the employee:

  • is subject to a federal, state, or local quarantine or isolation order related to COVID-19;
  • has been advised by a healthcare provider to self-quarantine due to COVID-19 symptoms;
  • needs to obtain a medical diagnosis or receive care related to COVID-19 symptoms;
  • has to care for or assist an individual who is under self-quarantine or is subject to a quarantine order for COVID-19; or
  • must care for a child if the school or place of care is closed or unavailable due to COVID-19.

Full-time employees may receive up to 80 hours of EPSL. Part-time employees are eligible for a number of hours equal to the number of hours they work, on average, over a two-week period. Subject to certain maximums, EPSL is paid at the employee’s regular pay for leave taken on the basis of the employee’s own condition. For employees using EPSL to care for an individual or for childcare reasons, EPSL is paid at a rate that is equal to two-thirds of the employee’s regular pay.

Public Health Emergency Leave
An employee who has worked for at least 30 days is eligible for up to 12 weeks of job-protected public health emergency leave (PHEL) if the employee is unable to work (or telework) due to a need to care for a child under 18 years of age if the child’s school or place of care has been closed, or the childcare provider is unavailable, due to a public health emergency.

The first 10 days of PHEL are unpaid, although an employee may elect to substitute another form of available paid leave for those days. The remaining 10 weeks of PHEL will be paid at two-thirds of the employee’s usual pay based on the employee’s regular work schedule, up to $200 per day.

Because we are in the midst of a pandemic, the University is also offering employees who have exhausted all forms of accrued paid leave (e.g., sick, personal, vacation, cultural holiday, compensatory time) and entitlements under the FFCRA, the ability to go into a sick time deficit of up to 10 additional days for illness, to meet self-isolation or quarantine requirements, or for the active care of others because of disruptions related to COVID-19. If you go into a sick time deficit, you will not be able to use any further sick time until the deficit is paid back. UVM reserves the right to recoup any remaining sick time deficit from the final paycheck of employees who terminate before they regain a positive sick time balance. Alternatively, you may request unpaid time off.
No matter what form of paid or unpaid leave you elect, please speak with your supervisor to make them aware of your situation, and get information on how to report your leave use.

Leave Form and Process
Employees requesting to be excused from work should continue to follow existing departmental leave procedures. However, if an employee is requesting to use EPSL or PHEL, they must also complete the COVID-19 Leave Form and discuss their request with their supervisor.

Please e-mail uvmler@uvm.edu with questions about employee leave entitlements.

As a reminder, employees who have been on campus or other UVM worksite in the past 14 days who are known to have COVID-19, or who are presumed to have it because they are sick with COVID-19 symptoms, or have been in close contact with someone who has COVID-19, or have been directed by their doctor or the health department to stay home, should also complete UVM’s COVID-19 tracking form.

FFCRA Time Reporting Codes in PeopleSoft and Kronos
Employees are required to record specific time reporting codes to track EPSL and/or PHEL used on and after April 1. All reported time must be recorded in full-day increments. Employees must enter the full number of hours for which they are scheduled—do not enter partial days. Part-time employees and temporary hourly employees must enter the number of hours they are normally scheduled to work on a daily basis.

Once an employee begins taking EPSL, they must continue to use it consecutively until they exhaust it or until they no longer have a qualifying reason for taking EPSL. (Exception: EPSL may be used intermittently for the purpose of caring for a dependent or child whose school or daycare is closed for COVID-19 related reasons, but it must be used in daily increments.) If an employee begins using EPSL but the qualifying reason for taking it goes away, they do not have to use all 10 days.

For PeopleSoft time reporting:

      373 – EPSL COVID Pay        056 - TEMP EPSL COVID

      374 - PHEL COVID Pay        057 - TEMP PHEL COVID

For Kronos time reporting:

      EPSL COVID                 PHEL COVID

Please refer to this User Guide (PDF) for step-by-step instructions on how to process the leave.

(Updated: 4/15/20)

Can I use leave provided by the Families First Coronavirus Response Act intermittently?

If your supervisor agrees, you may take Emergency Paid Sick Leave (EPSL) intermittently if you are taking it to care for your child whose school or place of care is closed, or whose childcare provider is unavailable, because of COVID-19-related reasons. Under those circumstances, for example, you may take paid sick leave on Mondays, Wednesdays and Fridays to care for your child, but work on Tuesdays and Thursdays.

Similarly, if you are prevented from working your normal schedule of hours because you need to care for your child whose school or place of care is closed, or childcare provider is unavailable, because of COVID-19-related reasons, and your supervisor agrees, you can take Public Health Emergency Leave (PHEL) intermittently.

You must take intermittent leave in full-day increments.

(Updated: 4/15/20)

One of my employees is able to telework, but believes that their childcare obligations make them unable to do so. They have requested to use Public Health Emergency Leave (PHEL) to care for their children. What should I do?

The Public Health Emergency Leave (PHEL) and Emergency Paid Sick Leave (EPSL) available under the Families First Coronavirus Response Act (FFCRA) are only available to employees who cannot work. If your employee’s job is conducive to telework, they must provide a legitimate justification as to why they are unable to telework.

Supervisors should be as flexible as possible in adjusting schedules and expectations in a way that enables employees to balance getting their work done with the need to care for children at home. For example, wherever possible, employees should be permitted to adjust their schedules, to include substituting early morning, evening and weekend hours for regular business hours as needed, as long as the employee is able to successfully complete their work and the schedule adjustments do not have a significant negative impact on business needs.

If schedule and other adjustments that would enable an employee with children to telework are not possible, and/or if the employee conveys that despite these adjustments, their childcare responsibilities render them unable to telework, please contact your labor and employee relations professional for assistance.

As noted in the question “Can I use leave provided by the Families First Coronavirus Response Act intermittently?” above, employees may use PHEL intermittently, with their supervisor’s pre-approval, in full-day increments to enable them to balance childcare obligations while still performing important work for the University.

(Updated: 4/15/20)

One of my employees disclosed that they are in quarantine due to COVID-19, and/or are being tested. What should I do?

If the employee has worked on campus in the 14 days before symptoms began, email them a link to the COVID-19 tracking form and ask that they complete it and keep it updated. You should also reach out regularly to the employee to check on them and encourage them to update their status.

If the employee is sick and not able to telework, they may use any form of accrued leave to cover their absence (e.g., sick, vacation, personal, cultural holidays, comp time), and effective April 1, they may also take up to two weeks (10 work days) of paid time under the Families First Coronavirus Response Act. Information about how to code time reporting codes in PeopleSoft and Kronos has been shared with Human Resources Representatives across the University community.

If the employee is a presumptive positive case or if they test positive for COVID-19, please contact your labor and employee relations professional at uvmler@uvm.edu for assistance and further instructions. There may be a need to notify other employees who they may have had contact with.

(Updated: 4/15/20)

Can I send someone home if they appear to be exhibiting symptoms of COVID-19?

If an employee is exhibiting symptoms of COVID-19 (cough, fever, fatigue) you should first and foremost ask them if they are okay, and encourage them to go home and contact their healthcare provider if they are sick. Remind them that in addition to their regular leave accruals, they may use up to 10 days of paid sick leave under the Families First Coronavirus Response Act for time off related to COVID-19 symptoms. If the employee refuses to go home but you believe that their symptoms are consistent with COVID-19, please contact your labor and employee relations professional for assistance at uvmler@uvm.edu or by calling 802-656-3150. Generally, a supervisor can require an ill employee to go home and use sick leave, or in this case, paid sick leave under the FFCRA, if they believe the employee is not well enough to work.

If the employee has worked on campus in the 14 days before symptoms began, e-mail them a link to the COVID-19 tracking form and ask that they complete it and keep it updated. You should also reach out regularly to the employee to check on them and encourage them to update their status.

(Updated: 4/15/20)

Do employees working on campus or at another UVM work site need to wear a face mask?

Yes. All UVM employees who have been identified as essential and who need to work on campus or at another UVM work site must wear surgical face masks.

(Updated: 4/15/20)

One of my employees is sick, but does not have any available paid leave time. What should I do?

Employees exhibiting symptoms of COVID-19, or who are subject to a self-quarantine based on CDC or Vermont Department of Health guidance, must not report to work.
Effective April 1, 2020, the Families First Coronavirus Response Act (FFCRA) provides up to two weeks of paid sick leave (refer to the question “I do not have any accumulated leave balances, I am unable to telecommute, and I need to stay home due to illness, self-isolation or quarantine requirements, or active care of others due to COVID-19. What should I do?” for further information).

If an employee has exhausted all forms of accrued paid leave (sick, personal, vacation, cultural holiday and compensatory time), as well as sick leave entitlements under the FFCRA, UVM will allow them to go into a sick time deficit of up to 10 additional days of paid sick time (refer to the question “I do not have any accumulated leave balances, I am unable to telecommute, and I need to stay home due to illness, self-isolation or quarantine requirements, or active care of others due to COVID-19. What should I do?” for further information). Alternatively, UVM will grant unpaid time to an employee who has no accrued leave time but needs time off to self-quarantine or because the employee is experiencing signs of COVID-19.

If the employee has worked on campus in the 14 days before symptoms began, e-mail them a link to the COVID-19 tracking form and ask that they complete it and keep it updated. You should also reach out regularly to the employee to check on them and encourage them to update their status.

(Updated: 4/15/20)

My college or business unit would like to recruit for open positions. Should we continue to actively recruit during this time or put these processes off until things begin to return to normal?

At this time, searches must have the President’s or Provost’s approval before proceeding. Deans or Vice Presidents who believe that a vacant staff position in their College or Division is essential, or who wish to proceed with a faculty recruitment, should contact the President or Provost as appropriate for permission prior to conducting a search.

Faculty recruitments that were underway before the disruption, but have not yet concluded, require review before further interviews or offers of appointment are extended. Contact Associate Provost Jim Vigoreaux for more information.

For searches that have been approved by the President or Provost, talk with the search committee chair and/or hiring manager about conducting interviews via Microsoft Teams to limit unnecessary travel and visits to campus, given Governor Scott’s “Stay Home, Stay Safe” executive order.

(Updated: 4/24/20)

Campus Life and Facilities

Is UVM open?

Our university is open, and continuing our support of critically important services and activities, such as our student support, administrative functions, and research endeavors. However, we are shifting our teaching and learning online. Please refer to the plan announced by President Garimella in a communication on March 11, 2020, as well as the update in his March 23, 2020, message to the UVM community.

(Updated: 3/25/20)

Are campus buildings open for their usual hours?

In compliance with Governor Scott’s “stay home, stay safe” executive order, beginning at 5:00 p.m. on Wednesday, March 25, 2020, all university buildings will be accessible only to UVM employees, students, and affiliates with CATcards or keys. If you have questions about your CATcard access, email CATcard@uvm.edu. Students approved for emergency housing after March 30, 2020, will have their CATcard programmed appropriately.

Meetings or appointments, including those with members of the public, scheduled to take place on campus during this time should now be conducted via video, email, and/or phone.

(Updated: 3/26/20)

Is the Davis Center open?

Effective Wednesday, March 25, 2020, the Davis Center will be closed, including Cat Pause and the UVM Bookstore. The Bookstore will be available for online orders. If you had an event scheduled in the Davis Center, University Event Services will be in contact with you about your event.

(Updated: 3/26/20)

Are the buildings at the Larner College of Medicine open?

The Larner College of Medicine buildings are closed. Faculty, staff, and students are working and learning remotely. Only essential research personnel are permitted to access the building. All exterior entrances to the Given Building, Health Science Research Facility, Stafford Building, Colchester Research Facility, and Medical Education Center are accessible only by using a UVM CATCard with access privileges.

Can I park on campus during this time? Is the CAT shuttle running?

Campus parking regulations are in effect, with modifications to standard lot and time restrictions. Learn more about those modifications on the Transportation and Parking Services website.

Campus shuttle buses have ceased running on campus.

The university offered UVM Medical Center 266 parking spaces to allow medical personnel to park in lots closer to the hospital, and has identified additional spaces that will be released to the hospital if the need arises. We continue to work with the medical center to ensure staff are aware of the new parking availability.

(Updated: 4/7/20)

What dining options remain open on campus?

All retail dining locations on campus, including Waterman Café and Given Atrium, are currently closed.

Harris Millis Dining Hall will remain open for students. Please check the COVID-19 Dining Updates on the UVM Dining website for updated hours.

All students who remain on campus as of Monday, March 30, will have their meal plan automatically switched to the all-access meal plan with no points for the remainder of the semester. On-campus students with questions concerning their meal plan can email mpo@uvm.edu. Commuter students can use points to get meals at Harris Millis Dining Hall.

For current hours of operation, check the UVM Dining website.

A few additional notes on current UVM Dining operations:

  • To protect your health and safety, dining hall meals will be served in single-use containers for take-out only.
  • Hot/cold beverage cups will be available for your convenience; no refilling of personal water bottles or coffee mugs in the dining hall.
  • EcoWare will not be available.
  • We will continue to provide meals for those with special dietary needs; please contact our Registered Dietitian if you have questions.

What is the guidance on group gatherings? Should I cancel the event I’m hosting on campus?

In anticipation of Governor Scott extending the “Stay Home, Stay Safe” executive order, the University is cancelling all events through May 3. From May 4 through May 31, UVM is limiting gatherings to 10 attendees or fewer; any events with more than 10 attendees expected will be cancelled. If possible, you should host your event virtually via Microsoft Teams or Zoom. Please reach out to these campus teams with questions:

(Updated: 4/8/20)

Are athletics and sporting events still happening?

All team and individual contests, practices, and organized trainings have been cancelled for the remainder of the 2019–20 academic year. Please see UVM Athletics' COVID-19 Student-Athlete FAQ for details.

What are the plans for Commencement 2020?

Due to COVID-19, an in-person ceremony is not possible right now. Our graduating students have indicated a clear preference for an in-person ceremony. Timing on the rescheduled Commencement ceremony will be forthcoming in August. However, degrees will be officially conferred on May 17, and a celebration of that important achievement will be available online beginning at 1:00 p.m. EDT on May 17, 2020. Refer to President Garimella’s announcement to the graduating class for more details.

(Updated: 4/29/2020)

Are fitness facilities, classes and Campus Recreation impacted?

All Campus Recreation/athletic facilities are closed for recreational use until further notice, but group classes are being offered online this summer for a nominal charge. Stay up-to-date with Campus Recreation offerings.

(Updated: 5/19/2020)

Do I have access to UVM libraries?

Howe Library, Dana Medical Library and Silver Special Collections Library buildings will be closed, but essential services will remain available, including research assistance, reference help, instructional services and scanning and document delivery service. Curbside pickup and drop-off service for Howe Library books, Dana Medical Library books, and media equipment is available at Howe Library. Check the Howe Library website, Dana Medical Library website, and Silver Special Collections Library website for additional information.

(Updated: 5/19/2020)

Is the Prism Center open for support?

The Prism Center staff is working remotely. Staff are available for 1:1 appointments via Microsoft Teams or phone. Students can contact individual staff members or e-mail prism@uvm.edu for assistance. All staff members are on Microsoft Teams and available during normal business hours. 

Please note that all food pantries on campus have been consolidated into Rally Cat’s Cupboard for the time being. If you are food insecure or have need of emergency food supplies, please come to Rally Cat’s Cupboard. The pantry will be open this summer on Mondays and Fridays of every other week at the following hours:

  • Mondays: 4:00 p.m. – 8:00 p.m. (Monday hours begin May 11, followed by May 25, June 8, June 22, July 6, etc.)
  • Fridays: 10:00 a.m. – 2:00 p.m. (Friday hours begin May 15, followed by May 29, June 12, June 26, July 10, etc.)

The pantry is located in the Hills Agricultural Science Building, behind Marsh Life Sciences; use the Carrigan Drive entrance. If you need assistance, are unable to make it during these times or have an emergency in between openings, don’t hesitate to contact us at cupboard@uvm.edu or (802) 299-1976.

Also find other food shelves in the Burlington area on the City of Burlington's COVID-19 Food Access Resources page.

(Updated: 5/5/2020)

Will the Catholic Center at UVM remain open?

Bishop Coyne has announced the suspension of all public celebrations of Mass, sacraments, and devotions beginning Friday, March 20. The Catholic Center will also be closed for use at this time; however, Father Dwight will be available for the Sacrament of Reconciliation and the Anointing of the Sick. The Catholic Center Staff is be available anytime to talk remotely. Check the Catholic Center website for further information.

(Updated: 3/25/20)

I'm a student employee. How should I proceed?

In light of the governor’s “Stay Home/Stay Safe” executive order, as of March 25, 2020, all student employees need to transition to remote work or discontinue working immediately. Students in active federal work-study jobs (as of March 16, 2020) who are displaced due to the change to remote learning can continue to submit their normal hours weekly up to the amount of their remaining award eligibility.

At this time, recruitment for student employees for summer and fall is suspended and until further notice. Current and upcoming job opportunities in the JobX jobs board are currently unavailable for both summer and fall.

If you have questions about your student employment, please contact the Student Employment Office at 802-656-5705 or student.employment@uvm.edu.

(Updated: 3/26/20)

I'm the supervisor of a student employee. Should I allow my student to resume work?

In light of the governor’s “Stay Home/Stay Safe” executive order, as of March 25, 2020, all student employees need to transition to remote work or discontinue working immediately. Students in active federal work-study jobs (as of March 16, 2020) who are displaced due to the change to remote learning can continue to submit their normal hours weekly up to the amount of their remaining award eligibility—nothing more.

Student-employee supervisors may allow students to perform their duties remotely, if possible and appropriate.

At this time, recruitment for student employees for summer and fall is suspended and until further notice. Current and upcoming job opportunities in the JobX jobs board are currently unavailable for both summer and fall.

If you have questions about supervising student employees during this time, please contact the Student Employment Office at 802-656-5705 or email student.employment@uvm.edu.

(Updated: 3/26/20)

Can I expect to receive mail, FedEx and UPS deliveries at this time?

Mail is being delivered to Residential Life, Given, Physical Plant, Custodial Services, and the Disbursement Center.

All other offices may pick up their mail, FedEx and UPS packages by appointment at the UVM Print & Mail facility in Williston: 223 Avenue D / Suite 20. Please call (802) 399-2509 and let them know what time you will be arriving, and they will have your mail ready for pick up at the front door.

(Updated: 4/8/20)

Travel and Study Abroad

I have UVM-related international and/or domestic travel plans, what should I do?

Due to the global impact of COVID-19, the United States Department of State has issued a global Level-4 health advisory strongly urging U.S. citizens to avoid all international travel. This follows an earlier advisory from the Department of State and the Centers for Disease Control and Prevention to postpone all nonessential travel, domestic and international.

All university travel—international and domestic—is suspended until further notice for all faculty, staff, and students. This action will apply regardless of the funding source/sponsor for the travel.

I have personal (non-UVM-related) international and/or domestic travel plans, do I need to notify someone?

The university strongly encourages you to apply the same abundance of caution to personal travel. You should keep in mind the possibility of quarantine measures being introduced while you are traveling. Students, faculty, or staff planning to travel on personal trips are advised to have contingency plans in the event of major disruptions that could affect both outbound and return travel. Please carefully weigh the risks and benefits of any international travel, and review U.S. Centers for Disease Control and Prevention information on COVID-19 to learn more.

I am currently outside the U.S. on official travel for UVM or planning an overseas trip. I need support or have questions. Who can I contact?

The U.S. Department of State has advised U.S. citizens to avoid all international travel due to the global impact of COVID-19. It has also recommended that, in countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the U.S., unless they are prepared to remain abroad for an indefinite period.

We urge all University of Vermont faculty, staff and students who are U.S. citizens or U.S. permanent residents who are presently abroad to return to the United States immediately. Delaying your return could result in being stranded abroad for an indefinite amount of time, possibly months.

University of Vermont faculty, staff and students who are abroad and who are not U.S. citizens or U.S. permanent residents are advised to return to their homeland or to the U.S., depending on personal circumstances.

Faculty and staff should contact UVM Risk Management and Safety, or contact International SOS, UVM’s emergency international travel services provider, which supports the UVM community members who are currently abroad on official travel or planning official international travel, at 215-942-8226. You may be asked for UVM’s membership number #11BSGC000020.

U.S. citizens abroad should already be enrolled in the Smart Traveler Enrollment Program through the U.S. Department of State to receive important information from the Embassy about safety conditions in your host country and help the U.S Embassy and your family and friends get in touch with you in an emergency. If not already enrolled in this program, all UVM faculty, staff or students abroad should enroll immediately. Please encourage those aboard to review what the Department of State can and can’t do in a crisis.

Non-U.S. citizens should seek similar guidance from their home government, using applicable channels.

Although the Office of International Education does not usually handle employee matters related to international travel, in this instance questions or concerns should be directed to OIE director Kim Howard at Kim.Howard@uvm.edu.

Where can I get guidance for travelers returning from an affected area?

The best resource for this is the Centers for Disease Control's content just for travelers returning to the United States.

All travelers who have returned from countries with "widespread sustained (ongoing) transmission" in the last 14 days should call the Vermont Department of Health at 802-863-7240. The Vermont Department of Health will be in regular contact with you for 14 days since the day you left the affected area to monitor you for symptoms of shortness of breath, cough or fever. If you develop these symptoms, contact your health care provider right away.

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