Connect on Teams

Top 10 Teams Tips
Teams Quick Start

What can you do with Teams?

  • Synchronous Video Conferencing
    • Teach Class Sessions
    • Office Hours
    • Recorded Videos
  • Document Collaboration
    • Group Projects
    • Editing with TAs
  • Chat & Posts / Conversations
    • Office Hours
    • TA Connections
    • Q&A
  • Watch this video that provides a basic overview of the Teams interface.
  • This video provides an overview of Teams with students as the primary audience, and may be a resource you wish to share with your students.

FINDING YOUR CLASS TEAM(S)

Note to LCOM users: Use your Campus account (@uvm.edu) not your College of Medicine account (@lcom.uvm.edu) to access the features described on this page. More info is available here: https://www.uvm.edu/it/kb/article/Teams-lcom-and-uvm/.
Starting Fall 2020, every class in Blackboard automatically has a Class Team in Microsoft Teams.

To find your automatically generated Class Team(s):

  • Step 1. Click on the Teams icon at the left menu of your screen.
  • Step 2. Click on the name of the Team. There are two possible “views” of Teams – List and Grid (depending on your settings choices).
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Setting up and activating your class team(s)

Read this article that provides details about class Team set-up and activation

Channels

Channels are the first basic structural component within MS Teams.
Here are some facts about Channels

  • Channels are subgroups within teams.
  • Every team has a General channel that cannot be renamed or deleted.
  • Beyond that general channel, you can create new channels that can be:
    • Module-based (e.g., Week 11)
    • Project-based (e.g., Final paper)
    • People-based (e.g., channel for a group project with Student 1, Student 2, and Student 3). 
  • Channels are visible to all people in a Team unless they are created as private channels.

For more on Channels (including Private Channels), see this article on the Microsoft Support page and this article on the UVM Knowledge Base.

Channel Tabs

Tabs are “bookmarks” within channels for easy access to conversations, files, and selected applications.

Tabs are located along the top of the page. Tabs are set at the Channel level. In other words, you won’t find the same files stored in the Files Tab for two different channels. For instance, if you had a Group Project Channel and a Lecture Brainstorm channel, the Files Tab in each of those channels will display different files.

In a class Team, the default Tabs are: Posts, Files, and Class Notebook.

  • Posts: Posts allow you to make announcements; BUT you have to mention @TEAM and choose your team for people to get notifications. We recommend using Blackboard Announcements with email immediately checked rather than Teams for whole-class announcements. See Microsoft Support Website article
  • Files: the Files tab can be used to upload, share, edit files. Collaboratively edited documents are a great new function for UVM, unavailable in Blackboard. See UVM Knowledge Base article
  • Class Notebook: this tool (a Microsoft OneNote notebook) can be used to organize materials for class, including writing live lecture notes students can view in real-time and after class has ended. However, if you are already using Blackboard to post course materials, the class notebook may not be the best option for you. If you think the Class Notebook might be a good solution for you, see videos by UVM Mathematics & Statistics lecturer Laura Marthaler about how she uses the “Class Notebook” (OneNote) for remote instruction as well as how she organizes and shares remote lecture recordings with students through Teams. See Microsoft Support Website article

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It is possible to copy a URL to a Team or Channel and put it in Blackboard as a Web Link. Additionally, you can add a Tab for Blackboard to your Team (see next 2 slides).

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Step 1. Click on the plus sign on the Tabs Line.

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Step 2. Choose Website (if it is not visible, search for it)
Step 3. Enter https://bb.uvm.edu

You can announce that the Blackboard Tab has been added.

Steps to create a meeting

  • Step 1. Go to Calendar
  • Step 2.Click on “New Meeting” in upper right corner
  • Step 3.Fill out title, date, time, and choose recurrence
  • Step 4.Skip “add required attendees”
  • Step 5.Click on “add channel,” elect your team (i.e. class) and channel underneath it (e.g. General)
  • Hit “save” in upper right corner

When you create a class meeting, your students will receive an email with a calendar invitation. They can join through by clicking the link on their Teams calendar at the appropriate date/time or through the channel that you used to schedule the meeting in Teams.

This meeting scheduling option has a “one click” button to create breakout rooms. If you do not want to use one-click breakout rooms, scheduling the meeting in a Channel as described in this slide is the best option, since meeting recordings will automatically be archived in the Channel’s Posts tab.

And, you can still break students into small groups, if needed, using additional Channels as described in this UVM Knowledge Base article.

If you do want to use “one click” breakout rooms, see the next slide.

Note: a Team Meeting can accommodate up to 300 participants, whereas a Live Event can accommodate thousands of participants. When possible, we recommend a Team Meeting rather than a Live Event. See Microsoft Support Website.

When you create a class meeting, your students will receive an email with a calendar invitation. They can join through by clicking the link on their Teams calendar at the appropriate date/time.

This meeting scheduling option will not have a “one click” button to create breakout rooms. “One-click” breakout room functionality has just been implemented (Aug 31). However, if you do not want to use one-click breakout rooms, scheduling the meeting in a Channel as described in this slide is the best option, since meeting recordings will automatically be archived in the Channel’s Posts tab.

And, you can still break students into small groups, if needed, using additional Channels as described in this UVM Knowledge Base article.

If you do want to use “one click” breakout rooms, see the next slide.

Note: a Team Meeting can accommodate up to 300 participants, whereas a Live Event can accommodate thousands of participants. When possible, we recommend a Team Meeting rather than a Live Event. See Microsoft Support Website.

When you create a class meeting, your students will receive an email with a calendar invitation. They can join through by clicking the link on their Teams calendar at the appropriate date/time.

OPTION 2: WITH “1 CLICK” BREAKOUT ROOMS

Note that this meeting scheduling option has a “one click” button to create breakout rooms. However, if you choose this option, you will have to do a bit more work to collate recorded sessions in your Class Team.

To then collate your recorded class sessions in your Class Team, you’ll need to:

  1. Create a Channel in Microsoft Stream (the place recorded Teams Meetings are stored): https://docs.microsoft.com/en-us/stream/portal-create-channel.
  2. Provide your Class Team group access to that Microsoft Stream Channel: https://docs.microsoft.com/en-us/stream/groups-channels-overview
  3. Link that Microsoft Stream Channel to your Class Team: https://support.microsoft.com/en-gb/office/add-and-use-a-stream-tab-in-teams-fb6cebb8-0d4f-4034-88a6-7dafdb5f0a3f
  4. Add each recorded class meeting to the Microsoft Stream Channel (which will then automatically show up in Teams): https://docs.microsoft.com/en-us/stream/portal-add-videos-to-channels-groups

To watch a screencast of how to organize your class recordings as described above (by UVM Mathematics Lecturer, Laura Marthaler), go here: https://streaming.uvm.edu/media/videos/22174/organize-videos-in-ms-teams-laura-marthaler/

Note: a Team Meeting can accommodate up to 300 participants, whereas a Live Event can accommodate thousands of participants. When possible, we recommend a Team Meeting rather than a Live Event.
https://support.office.com/en-us/article/video-plan-and-schedule-a-live-event-f92363a0-6d98-46d2-bdd9-f2248075e502

Videoconference

To engage students during a class session, consider running polls to check students understanding, and ask predictive questions.
Another technique to used during a class session is to have students contribute to a collaboratively edited document to foster discussion

Videoconference Instructions for Students

Share this remote lectures for students article with students to give them guidance on joining a meeting.

To minimize demand on student internet connection, we recommend that all participants (other than perhaps the presenter) turn off their video camera. 

We recommend that all participants turn off their mics when joining. This will reduce background noise problems. When students want to ask a question or participate in a discussion, they can unmute their mic (and mute again when finished).

Communication

Teams has a number of communication tools. For many classes, these functions can be met through Blackboard and email, so you might consider starting there. However, if you would like to learn more about these functions, you can review the following videos:

Pro Tip

You can manage your teams notifications. Read six things to know about notifications and for more details, read how to manage your notifications.

Having Trouble?

View the Knowledge Base Troubleshooting Guide