Walk-In Hours:  Monday - Friday, 1:00 - 4:00 pm, 426A Waterman

Computer Orders / Technology Assistance

Please see Technology Services for information on technical assistance, including:

  • Technology purchases for faculty/staff
  • CESS IT support, UVM IT support, Self-help
  • Laptop recommendations for students
  • CESS/University owned iPads

UVM Technology and Teaching Resources

Instructions

Log into "myUVM" and go to the "Teaching" tab. On the right side there is a box that says "Video Guides," and directly under that is "Faculty Dashboard."

  1. Classroom Technology Services (Bailey-Howe Library)

Course and Workload Policies

Departmental Guidelines

Employment in CESS

On-Boarding: New Employee Checklists

Part-Time Lecturer Forms

Students / Temporary Hourly Workers

If you would like to hire a graduate student, undergraduate student or temporary hourly worker, please have a discussion with your business manager prior to engaging them for work.

Independent Contractors, Guest Speakers, Transcriptions and Other Outside Professionals

If you would like to hire an outside professional, please have a discussion with your business manager prior to engaging them for work.

Expense Reimbursement & Travel

In order to obtain and use Professional Development (PD) funding, please read the sections, below.

Please note:

  • CESS requires that your PD funding be tracked. See "Track PD Funding."
  • For airfare and conference registration, you may use a UVM PurCard. See "Use PD Funding."
  • For all international travel (excluding Canada), a travel authorization is needed. See "International Travel Instructions."

Apply for PD Funding

To apply for Professional Development (PD) funding, you must complete both the CESS application and the CESS proposed budget form.

Submit these completed forms to your business manager:

Track PD Funding

CESS requires that you track the PD funding you spend by completing the form, below.

Use this form:

  • while traveling to document your expenses and keep track of receipts so that you are prepared for reimbursement
  • to track spending for your trip from multiple payment sources (e.g., UVM PurCard, out-of-pocket expenditures)

For all other purchases via PeopleSoft Purchase Orders (e.g., computers, peripherals, purchases requiring check payment), please speak to your business manager.
 

Use PD Funding

Airfare, Conference Registration, and Other Supplies

Use a University purchasing card — UVM PurCard — via your staff support person for:

  • Airfare for a pre-approved trip or conference (use Accent Travel to make flight arrangements)*
  • Conference registration fees for a pre-approved trip*
  • Supplies: books, computer peripherals and other supplies

*If airfare or conference registration is paid for out-of-pocket, you may not seek reimbursement until after your approved trip or conference. See “Get Reimbursed for Your Out-of-Pocket Expenses,” below.

Lodging and Incidentals

All lodging and incidentals must be paid for by the traveler on-site. For all UVM travel policies, including the per day maximum for meals and mileage, see UVM Travel & Expense Reimbursement.

After your approved trip or conference, you will complete the steps for reimbursement. See the next section, “Get Reimbursed for Your Out-of-Pocket Expenses,” for instructions.

Get Reimbursed for Out-of-Pocket Expenses

To get reimbursement following an approved trip or conference, please submit the following within 60 days of travel:

  1. Complete CESS Expenses Reimbursement (.XLSX).
    *** DO NOT enter directly into PeopleSoft Financials at this point ***
  2. CESS requires itemized receipts for all reimbursement requests, given various funding sources such as federal grants. 
  3. Carefully tape all detailed, itemized receipts to one side of an 8 1/2 x 11 inch piece of paper. Tape the receipts flat. Do not use staples.

    NOTE:
    • Travel meals require an overnight stay.
    • All business meals must include a clear business purpose as well as the full names and affiliations of all attendees.
    • Alcohol is not reimbursable and all tax and associated gratuity must be deducted as well.
  4. Attach the following to completed CESS Expenses Reimbursement form:
    • paper with receipts taped to it (see #3, above)
    • itinerary of conference, brochure or schedule at a glance
  5. Sign CESS Expenses Reimbursement form (must be signed and dated by traveler).
  6. Submit CESS Expenses Reimbursement form to your business manager. (Your business manager will approve the expenses and update the chartstring or budget to be charged.) You may scan this packet or place in Campus Mail.
  7. See instructions for Direct Deposit for Travel and Expense Reimbursement

International Travel Instructions

For all international travel (excluding Canada), a travel authorization is needed. Please submit a completed Out-of-Country Notification to your business manager no later than 10 days before travel.

If international travel is not already a part of your departmental PD request or a Travel Course, please provide your business manager with the following information:

  • dates of travel
  • trip destination
  • business purpose
  • contact information

 

Grant Funding

External Grant Proposals

Please read the document below, which is an outline of the steps required to submit an external grant proposal.

See Also

Internal Funding Opportunities

Sabbatical / Retirement / Leave of Absence

Sabbatical
Retirement
Leave of Absence

For UVM policies concerning leaves of absence — FMLA, medical, personal, parental, and more — see UVM Handbooks, Policies and Postings.



Need Help?

Come by during our walk-in hours — Monday - Friday, 1:00 - 4:00 pm, 426A Waterman — or contact one of us for assistance.


Pam Blum
Assistant Dean for Finance and Administration
(802) 656-1275
Pamela.Blum@uvm.edu


Jean Evans
CESS Human Resources & DLDS Business Manager
(802) 656-0824
Jean.Evans@uvm.edu


Kunie Renaud
CESS Financial and Grant Administrator & DOE Business Manager
(802) 656-8576
Kunie.Renaud@uvm.edu

Other Business Managers


Kate Ball Clem
Business Manager
Social Work

(802) 656-2504
Kathryn.Ball@uvm.edu


Rachel Cronin
Business Manager
CDCI

(802) 656-2499
Rachel.Cronin@uvm.edu