CALS Business Services
The CALS Business Services team is responsible for managing the daily operations and business activites of the College of Agriculture and Life Sciences and UVM Extension. These activities include financial transactions, budgeting and reporting, human resources and payroll transactions, and research administration. See the Business Services Functions dropdowns below for details.
Business Services Contacts
All general HR inquiries or requests should be sent to calsext.HR@uvm.edu to be answered by a member of the CALS HR team (Katie Abbott, Mary Dunne, Virginia Jaquish, Danica Zirkle). Any sensitive issues may be sent directly to either Academic HR Administrator Katie Abbott or Extension HR Administrator Virginia Jaquish. Please refer to the chart below to identify your contact for financial needs.
Department | Human Resources | Finance Team Lead | Finance Business Support Generalist | Pre-Award Administrator |
|---|---|---|---|---|
| ASCI | HR Team | JoAnne Dearborn | Karyn McGovern | Jenny Brown |
| PBIO | HR Team | JoAnne Dearborn | Karyn McGovern | Elisa Ziglar |
| PSS | HR Team | JoAnne Dearborn | Pat Englert | Elisa Ziglar |
| CDAE | HR Team | JoAnne Dearborn | Mary O'Connor | Elisa Ziglar |
| NFS | HR Team | JoAnne Dearborn | Pat Englert | Elisa Ziglar |
| Extension | HR Team | Lisa McCrae | Please contact calsfins@uvm.edu | Jenny Brown* |
| Dean's Office | HR Team | JoAnne Dearborn | Mary O'Connor | Elisa Ziglar |
* Pre-Award Jenny Brown handles Extension except Heather Darby (Rhonda True) and Lisa Chase (Elisa Ziglar).
Post-Award Services - please visit https://www.uvm.edu/spa/spa-20
Business Services Functions
Financial Transactions
- Check requests
- Deposits
- Journal entries and budget transfers
- Purcard reallocations
- Requisitions
- Distribution changes
Budgeting/Reporting
- Annual budget process
- Budget-to-actual reports
- Ad-hoc financial and/or HR reports
- Manage Axiom distributions
Human Resources/Payroll Transactions
- Additional pays
- Classification changes
- Job-related changes
- Leaves of absence
- Off-cycle pay adjustments
- Overtime payments
- Position description updates
- Recruitments
- Hiring positions
Pre-Award
- Proposal preparation and submission
- Advance Accounts
- No cost extension completion
Post-Award
- Manage budgets
- Review faculty effort
- Distribution changes
- Purchase orders on grants
- Reporting
- Ensure timely close-out process
- Manage outgoing sub-awards
- Request no cost extension
- Assist with audits
