Present: Beverly Colston, Willie Cruz, Maria Erb, Rebecca Flewelling, Ernesto Garcia-Rubi, Don Grinde, Mary Guillory, Wanda Heading-Grant, Ricardo Johnson, Sheila Kirton-Robbins, Lokangaka Losambe, Dien Phan, Ramani Sunderaju, Marie Vea-Fagnant, Marie-Claire Smith, Sandy Spiegel, Deane Wang, Juliet Young

" Thank you to all who attended the retreat. A lot of great ideas were generated and the 2001-2002 Academic year promises to be a busy and exciting one for ALCO!

" The facilitators from each session will be responsible for typing up their notes from their sessions and forwarding them as soon as possible to Maria Erb, Secretary. The notes are posted below at the end of the minutes.
Session I Deane & Sandy
Session IIA Sherwood
Session IIB Don
Session III Deane

" A subcommittee was formed to put the ideas into action for this upcoming year. A proposal will need to be completed and forwarded to Maria Erb by mid-July so meeting rooms can be reserved.

" The subcommittee members are:
Wanda Heading-Grant, Mary Guillory, Ricardo Johnson, Sheila Kirton-Robbins, and Ramani Sunderaju

" Summer ALCO meetings will take place on the following Wednesdays
from 12 Noon-1pm in the Phi Beta Kappa Room in the Waterman Building:
June 13
July 11
August 8

Results from Session IIA
OUTREACH IDEAS
1) ALCO email - members must send letter with request to be listed in
the email list.
2) Work with AA Laisons to communicate thru a brochure to be developed
by AA.
3) Organize Spring Social Event in Early March of each year.
4) ALANA Reps - help organize by Autumn for searches at staff and
faculty orientation & hand out brochure.

FALL ALANA RECEPTION - expand and widen appeal
1) Have program with list of agenda items for reception
2) Add international dimension
3) Invite administration
4) Invite PCORE

UTILIZE WHITE ALLIES
1) Identify people and invite them
2) Invite allies to Fall reception
3) Send letter to people identifying them as allies

MEET WITH WHOM NEXT YEAR?
1) New President & Provost
2) PCORE
3) SGA Officers
4) ALANA Student Leaders
5) International Students
6) ALANA Student Center
7) White Students Against Racism
8) Social Justice floor (Dorm)
9) Multicultural Sorority

Results from Session IIB
This session, which will be summarized below, explores logistical information (meeting times, meeting structures) that reviews who should regularly share information with ALCO, including groups such as Board of trustees, President, Provost, Affirmative Action/Equal Opportunity, Center for Cultural Pluralism, the ALANA Student Center, Special Advisor to the Provost, etc. and how often. The outcome will be to develop two options of scheduled meetings, structure of the meetings and scheduled elections for the final 2001-2002 Academic Year.

Suggestions for Format Structure:

- Structure through themes: stated facilitator working with presentations
1 semester meeting to report back on events
Regular meeting will remain social in function
Have on-campus plenaries
- Structure through themes: 3 sessions
Retreat at start of the year to define the themes
Regular meeting will remain social in function
- Time: lunch/discussion meetings
Speakers: campus issues, artist presentation
Topics: hate crimes, multiculturalism. Education about cultural diversity, transforming personal goals into action, connection to overall UVM
- Possible task groups of specific topics:
3 or 4 per year
1 monthly lunch business meeting for details
2-3 social events
connection to the system
response/plan committee
Where? Work group meetings outside of regular meeting, plenaries on UVM/ meeting in Waterman

Suggestions for meeting times/dates/places/format:

- Goals
Programs and support other groups; linkage
History/distinction PCORE/ALCO
- Breakfast once a month at UVM
- Twice monthly meeting: keep the contact, business meetings, source side presentation/discussion
- Alternate meetings: Waterman/other campus locations
- One monthly meeting: What are the goals: get everyone together or get something done?
- Meeting time: flexible, breakfast meetings on Fridays
- Meeting facilitator in addition to co-chair-everyone signs up to share facilitation
- Meeting times? Alternate Meeting times?
- Where? The actual location is flexible, but it should be kept in that one place for every meeting

Suggested Resources:

- Registrar's Office
- Faculty Senate
- Vermont Colleges and Universities
- Faculty Union
- Board of Trustees
Diversity Committee
- Affirmative Action
- "Hiring" (Provost,…)
- Student Life and Student Affairs
- PCORE
- ALANA Student Center
- Student Government Association
- Newsletter sent to local cultural groups
- Peace and Justice Center
- Staff Council
- Vermont Human Right Commission
- Dean's Council
- Department Chairs
Overall meeting, diversity information to them
- Development/Alumni Relations
- College of Medicine
- Affirmative Action liaisons
- Police Services
- Burlington Free Press

Results of the "Hot Topics" session (Session III)

Items for ALCO to pursue in the next academic year (in order of preference by attendees)

Develop a brochure for new ALANA faculty, staff and students; and for recruiting purposes (note: ALANA Liaisons organized through the Office of Affirmative Action is working on such a brochure)

Publish an ALCO newsletter for the UVM campus community and beyond

Write an article for the RECORD on ALCO

Connect with 1) faculty union, 2) staff council, 3) police services

Have a monthly dinner to discuss diversity issues at an ethnic restaurant

Run a cooking workshop on ethnic foods -- their uses, origins, preparation, etc.

Conduct an "ISM" poetry contest; announce winners on the WEB, in the Cynic, in the Record

Prepare sessions on what to do to respond to hate crimes/bias incidents on campus

--------

These ideas had 2 advocates or less....

Have unit chairs report their views on diversity

Organize an event on the green showcasing ALCO activities

Insure all searches have an ALANA representative

Provide monetary support for ALANA students, staff and faculty

Bring artists of color to campus to discuss their work on race issues
(e.g. Spike Lee)

Have a night of multicultural music

Send graduate students abroad to a place they do not understand the language

Create a response team for bias incidents

Sponsor a talent show by upper level administrators to raise "diversity dollars"

Organize ethnic music, art, and dance festivals

Create a forum for study abroad students to share their experiences relative to their minority status and how it changed their attitudes

Arrange to have "euro" students live/work in communities of color

Examine reasons for the low numbers of ALANA employees at UVM

Organize a campus speak out on the green re: ALANA issues

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Other ideas....

ALANA/ALCO business card exchange

Invite upper management at UVM and press to an ALCO retreat

Meet with "euro" students to discuss bias incidents

Have ALANA students burn furniture (on green? to catalyze attention?)

Organize a social justice tour around the world

Create an ALANA dominated college and/or set of classes for the
dominant culture

Organize an ALCO family fun day

Run a ropes course with upper level UVM administrators and ALANA
staff and faculty

Teach a series of classes from the ALANA perspective (no "euro"
perspective allowed)

Organize an ALCO roadshow - have faculty include ALCO as part of the
presentation

Get the UVM president to be an ex-officio member of ALCO