The ALC is hiring a part-time program administrator

The ALC is hiring a part-time program administrator

We are seeking a highly organized, personable, tech-saavy and motivated individual to join our team as a program administrator. Full job description is below. If you are interested, please send a cover letter, resume and contact information for 3 references to agroecol@uvm.edu

ALC Program Administrator

Position Summary

The Agroecology and Livelihoods Collaborative (ALC) is a community of practice within the Department of Plant & Soil Science (PSS) at the University of Vermont, which utilizes an approach grounded in agroecology, participatory action research (PAR), and transdisciplinarity. Our goal is to better understand and seek solutions to the issues facing our food system. The ALC program administrator reports to the faculty director and research & outreach coordinator, and works closely with the core team (faculty director, research and outreach coordinator, and educational coordinator), to manage communications and internal operations for the ALC, and to plan and implement the ALC’s research and educational initiatives. The program administrator will also provide some support to the PSS program, and will be a point of contact for ALC students, and other collaborators both within and outside of the university.

Responsibilities

  1. The ALC program administrator serves as the primary support person for the Certificate of Graduate Studies in Agroecology (CGSA) (35% effort) This includes:
  • communicating with students interested in pursuing the CGSA
  • providing production support for a range of online courses
  • coordinating logistics for hybrid face-to-face summer course
  • supporting the effort to raise CGSA scholarship funds
  1. The ALC program administrator oversees external communications for the ALC and provides support to the PSS department. This task requires collaborating with other faculty and staff to develop and implement an outreach and visibility strategy for the ALC and PSS (20% effort). This includes:
  • maintaining websites and regularly updating social media accounts
  • developing outreach, informational, recruitment and event materials
  • supporting the creation of presentations that align with UVM templates and guidelines
  • While the ALC faculty director is PSS departmental chair, some external communication support for PSS will be required
  1. The ALC program administrator provides logistical and budgetary support for all ALC programming (15%). This includes:
  • creating and maintaining information management and organizational systems
  • coordinating facilities access (including A/V technology) and vehicle use
  • managing purchasing and vendor relationships (this includes assistance with travel arrangements, plane tickets, etc.)
  • supporting the management of program funding, and cross-departmental financial collaborations
  1. The ALC program administrator maintains partner relationships by communicating with ALC students and partners (farmers, representatives of NGOs, academic and industry collaborators) (15% effort). This includes:
  • coordinating lab meetings with ALC members
  • organizing and facilitating weekly staff meetings
  • coordinating researcher/collaborator meetings
  • responding to inquiries for information

The ALC program administrator contributes to fundraising efforts for the ALC (15% effort). This includes:

  • identifying appropriate funding opportunities
  • participating in grant writing
  • managing grant submission processes
  • supporting the cultivation of corporate and individual donors

Position Requirements:

  • Bachelor’s Degree.
  • 2-3 years of administrative experience.
  • Strong public relations, interpersonal, and organizational skills.
  • The ability to work well—whether by phone, email, writing, or in person—with a broad range of constituents both internal and external to the university.
  • Demonstrated initiative and resourcefulness.
  • Willingness to be flexible and work collaboratively as part of a team.
  • Ability to manage multiple tasks, meet deadlines and handle unexpected crises.
  • Detail-oriented, with strong budget management and problem-solving skills.
  • Sensitivity to issues of equity and diversity.
  • The ability to plan, prioritize, and balance the workload of several projects simultaneously in a fast-paced environment.

Preferred:

  • Experience with UVM’s business and financial applications and systems.
  • Familiarity with UVM’s administrative organization and academic programs.
  • Web development experience with WordPress and Drupal
  • Spanish language proficiency

This is a part-time position, 20 hours per week, at $18 per hour. We regret that we cannot provide benefits.

 

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