Flexibility with Attendance, Assignment Due Dates and/or Exam Scheduling


Students are expected and encouraged to attend class and meet deadlines for assignments and tests.  Faculty have the right to establish attendance and late work policies.    However, if a student has a disability with random or cyclical acute episodes that may occasionally impact their ability to attend class and complete tests or assignments at the scheduled time, flexibility in attendance, assignment due dates and exam scheduling may be considered an appropriate accommodation.     The number of allowable absences and length of assignment extensions depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules.

What is the process?

  1. Student Accessibility Services (SAS) determines that the accommodation is reasonable. SAS will explain to students that this does not mean that they can miss as many classes as they want. Staff will also inform the student that they are responsible for completing all coursework.
     
  2. Starting on the first day of each semester, student(s) will select from their approved accommodations and send Letters of Accommodation for each class.  Students who request Disability Related Flexible Accommodations will indicate this on their letter(s).
     
  3. Faculty who receive Letters of Accommodation with Disability Related Flexible accommodations will need to fill out the Disability Related Flexibility Agreement. Any  questions on the agreement should be directed to the SAS specialist who is indicated on the letter.  The faculty member should complete  the Agreement generally within 5 business days.
     
  4. Once faculty fill out the Agreement, email copies are automatically sent to the faculty member filling out the form, the student and the SAS specialist. 
     
  5. Once the Agreement is sent to the student it will be considered active in three business days if the student does not respond. If the student notifies SAS that they approve the Agreement, it will be considered active immediately. SAS, the student, and the faculty member will all receive a copy of the Agreement.

 

IMPORTANT INFORMATION:

  • This accommodation is not a blanket reason to miss class.
  • Faculty are still responsible for this accommodation even if they delay in responding to SAS.
  • Some students register late in the term and some wait to request accommodations. In these cases, faculty are not expected to provide retroactive accommodations. However, it may still be helpful to have this information, even at a late point in the term.
  • At no time is the student required to present the faculty member with medical documentation verifying his/her disability related absence for this accommodation.
  • If the absences meet or exceed 50% of those agreed upon in the Flexibility in Attendance/Assignments Agreement, SAS should be informed. This will allow SAS to be of assistance in answering questions about the accommodations from both the student and the faculty member.
  • Absences that are not related to the effects of a disability are not included in this accommodation (i.e. absences due to a common illness, car trouble, etc.) and should be addressed according to the syllabus stated attendance/absence policy. The student is responsible for following the faculty member’s syllabus regarding absences due to non-disability related issues.
  • An accommodation in attendance is not reasonable if regular attendance is essential to the course and/or curriculum.
  • Faculty are not obligated to re-teach material missed due to not attending class.
  • Not every course component can be provided an extension.
  • Students have the responsibility for completing all class work and should be held to the same standard as all other students.