Match - Frequently Asked Questions
- What is “match”?
A key requirement of the UVM UTC's federal funding is that all expenses are matched on a one for one basis from non-Federal sources. Matching funds (cash and in-kind) must be used to accomplish program objectives and the purpose of the grant. All match will need to be documented in an auditable way.
- What can be used as match?
Some examples of expenses that can be used as match are:
• academic year time of faculty plus associated fringe;
• donated equipment or time from outside agencies;
• cash funding for equipment, travel, grad students from a department or college;
• out-of-state tuition and medical insurance for graduate students;
•grant funding from a co-sponsoring external agency (with approval from that agency).
- What expenses are not allowed on UVM UTC grant budgets?
You should avoid use of UVM UTC funds for international travel, or non-compensation stipends for international students. UVM UTC is required to obtain special advance approval from US DOT Research, Innovation and Technology Administration (RITA) for equipment purchases above $5,000, non-compensation stipends for international students and international travel. A substantial need must be demonstrated and they are granted only in rare cases.
Equipment must be included in original proposal. Expenses for items normally considered already covered by university overhead (phones, office space, admin, etc.) should not be included in the budget grant request.
- Can I use expense items for match that are typically not allowed as UVM UTC grant expenses (for example, equipment or international travel)?
Maybe, but not usually. Our sponsor guidelines note that, “any restriction on the use of Federal funds applies equally to non-Federal matching funds.” This would include equipment and international travel. However, rare exceptions can be made with prior approval and only if these expenses are used to accomplish program objectives and the purpose of the grant, are completely auditable and can be tracked through the life of the grant. Expenses for items normally considered already covered by university overhead (phones, office space, admin, etc.) should not be included in the match budget.
- Where can I find more guidance on match?
The UVM UTC operates under federal guidelines found in the Office of Management and Budget Circular A-110 Subpart B 23:
UVM TRC Business manager, Debra Kobus can also assist.
- How far back can I go to use match?
UVM UTC expects that PIs will NOT go back beyond the project year for match. Match may not bwe incurred before the project start date.
- Can my project proposal be for more than one year?
No. Due to the nature of UVM UTC's funding, UVM UTC can only commit to one year’s funding at a time. And, UVM UTC is performance driven and needs to show yearly results to our federal sponsor. Therefore, most project proposals are of only one year in duration. Funding for Phase 2 of a project may be considered, but is not guaranteed. PIs will need to submit Phase 2 for a subsequent RFP, and proposals will go through peer review and compete with all submissions each cycle. Even Signature Projects are reviewed and awarded annually.