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Terms and Conditions
We expect students to conduct themselves with a high standard of behaviour while on the programme. This is to ensure your safety and security. The rules and regulations are strictly enforced. Failure to abide by them will result in expulsion from the programme at your own expense. Students expelled from the programme will not receive a certificate of completion.
Students are expected to attend all class sessions, events and activities. Certificates of completion will not be given to students who miss one or more of the above.
Travel Insurance
We strongly recommend that students travel with University of Vermont (UVM) faculty and staff as UVM has made group air arrangements for this course. However, UVM is not responsible for costs associated with these airline tickets in the event of the course being cancelled for any reason. For details on travel arrangements, please contact Angie Atkinson at Angiea@accenttravel.com or by calling her at 802-872-5644.
Students are strongly encouraged to purchase travel insurance through Angie (or an independent provided) when airfare is purchased. This insurance will apply in the event that students must withdraw from the course due to personal reasons, or in the event that the course is canceled for safety reasons (including, but not limited to, a natural disaster, acts of terrorism or political instability). Adding on “Cancel for Any Reason” insurance is strongly recommended and this must be added no later than 14 days from the payment date of your flight.
Medical Insurance
International Health Insurance coverage is required of all students who wish to take part in this program. Many insurance plans have international coverage. Please contact your provider for further details. If you do not have International Health Insurance, you MUST purchase to participate in this trip and provide the insurance information to UVM Continuing Education. Below is a list of providers for your convenience. This information is provided as a service to students. It is not meant as a University endorsement of any insurance company or plan. Contact the insurance company for plan details and the most current information about eligibility, costs and benefits.
Companies:
Access America
CSA Travel Protection
HTH Worldwide
ISIC
ITravelInsured
MH Ross
Seven Corners
Travel Insured International, Inc.
Travel Guard
InsureMyTrip
Total Travel Insurance
Passport
If you don’t already have your passport, you’ll need to get one ASAP. Details for US citizens are available here.
Arriving in Ireland
Please book your flight via Accent Travel – Angie (group flight rate has been arranged) to arrive in Dublin on the morning of July 11th. UCD has arranged for a Coach bus to pick you up at the airport. Please also advise us of your departure details if you are not flying back with your group so we have everyone accounted for. If you are not flying back to your country of origin on the 26th, your parents must notify the UCD Summer High School Programme in writing of your plans.
Immigration formalities
You should bring a copy of your acceptance letter to the Summer High School Programme in your hand luggage in case immigration officials request to see it.
Students under 18 travelling without a parent/guardian
If you are arriving in Ireland without your parent/guardian, you must have a letter from your parent authorising you to participate in the programme for immigration officials at the airport. We advise parents to use the following text:
To whom it may concern:
I authorise my son/daughter, _________________(name, passport number) to participate in the UCD Summer High School Programme. Students will be living on UCD’s campus during the period of 12 July 2012 to 27 July 2012 inclusive. If you have any questions, please contact Sarah Holt at UCD International, Tel: 01 716 8469.
Sincerely,
Parent Name
UCD Residences
Students will be housed in single-sex apartments in the UCD Residences. Rooms are single occupancy with an ensuite bathroom. There is a shared kitchen and common area for socializing. Please note that while there is wireless internet access in all of the residences, there are no phones available. We advise students to bring their own cell phones.
Bed linens, one pillow and one towel will be provided in your room.
There are laundry facilities at the residences, located at Glenomena. Students can pay in cash or they can load money on to their room key, which can also be used to pay for laundry. Students can load funds on to their key card at the Merville Residences reception, which is located at number 37 on the campus map.
The Residential Adviser (RA) will be available from 9.00 pm to 7.30 am to assist you with any queries which may arise during this time. The RA’s room location will be adjacent to yours and further details will be provided at orientation.
Orientation
Orientation will take place at 5.00 pm on Thursday, July 11th, and will last until about 10.00 pm. We will be having dinner, getting to know each other and going on a campus tour. We will also be going over the format of the programme and the timetable.
Meals
All meals are provided on the programme. Breakfast is served from 8.00 am in the Main UCD Restaurant (location 25/51 on the map). Lunch and dinner will be served at varying times in accordance with the schedule. There is also a small grocery store located at the Merville Residences on campus.
What to bring
As the programme is academic in nature, it would be useful to bring a laptop computer. If you don’t have one, we can arrange for you to borrow one on a day-to-day basis. Please let us know in advance if you need to borrow a laptop.
There will be a lot of walking, so sturdy shoes are a must. We will be going on a hike, so it is most essential that you bring hiking boots or sturdy walking shoes. The weather in Ireland can be variable over the summer, so you should bring a raincoat, and clothes that can be layered. We will still be going for a hike even if it’s raining!
We will be sampling Irish sports and doing outside activities in the evening. Shorts and t-shirts are a must.
There may also be time for a swim in our new 50 meter swimming pool, so if you’re interested in going to the pool, don’t forget your suit. You should also have access to approximately $200-$300 spending money. ATM cards are the best option for this, but make sure you let your bank know you’re going to be using it abroad. There are a number of ATMs on campus. Please note that VISA money cards purchased in the USA do not currently work in Ireland.
If you are bringing your own laptop, etc, please note that we use different electrical plugs in Ireland. If you are purchasing these before arriving in Ireland, make sure you buy the 3-pronged plug for use in UK/Ireland. Alternatively these can be purchased at shops on campus so don’t worry if you forget it. One thing to note is that you should check that all electronics can be used at 220 volts. Most digital cameras, laptops, iphones can be used internationally, but a standard American hairdryer will not work here, for example. PLEASE CHECK YOUR ELECTRONICS before coming to Ireland.
You may also wish to bring over the counter medications with you. The UCD Pharmacy will be closed over the summer, so if you catch a cold or have a headache it’s best to have medication with you.
If you have any questions at all, please do not hesitate to contact us.
Checklist:
Passport. Also make copies of your passport and keep in a separate place from the original.
Letter from parent/guardian if traveling alone
Spending money ($200-$300)
Walking shoes
Laptop
Plug converter for hair dryers, laptops, etc
Rain gear (Umbrella/raincoat)
Medications (OTC and/or prescription)
Sports clothes (gym shorts, t-shirt)
Bathing Suit
Cell phone with International plan. Consider skype or voice-over Internet provider (VOIP) account to call home.
Write down important phone numbers and keep them with you
Clothing: Shorts, t-shirts, pants, etc.
One set of ‘dress-up’ clothes-optional (dress is almost always informal, but you’ll want to be ready if a special occasion occurs)
You may also wish to bring a mattress cover or pad
Sunscreen
Bathrobe
Towels and face cloths
Alarm clock
Water bottle
Toothbrush, toiletries, soap, shampoo, conditioner
Shower shoes
A Flash Drive for saving and transporting digital files
Flip-flops
Hat