Add or Drop: Students can add or drop courses at Registrar’s site without academic or financial penalty through specific dates each semester. See Add-Drop/Withdrawal Dates for details. After the first week of classes, instructors may refuse to allow students to enter the courses. If certain material cannot be made up, instructors are not required to give make-up exams, quizzes, or papers. Add/Drop changes will not be accepted after the Add/Drop deadline except for correction of administrative errors. The Registrar will correct these errors with appropriate confirmation from Continuing Education and the course instructor.
Withdrawal: Withdrawal from a course is a formal procedure that students must initiate. Students who merely stop attending classes will receive failing grades and will be held accountable for tuition and fees. Students can withdraw from a course by submitting a “Course Withdrawal Form,” available online at registrar.uvm.edu, or at Continuing Education and the Registrar. The form must be submitted to the Registrar during the specific dates for each semester. See the Add-Drop/Withdrawal Dates for specifics. Continuing Education (non-degree) students must have the “Course Withdrawal Form” signed by the instructor and should consult with an advisor in Continuing Education. To withdraw after the specified dates, Continuing Education (non-degree) students can petition the Studies Committee in Continuing Education. The petition must document that the late withdrawal is due to circumstances beyond the student’s control. Any withdrawals for medical reasons must be approved by the Center for Health and Wellbeing. Withdrawals are not permitted after the last day of classes for the semester. Withdrawals, including withdrawals for medical reasons, after the Add/Drop period will result in a reduced or no tuition refund.
Disenrollment: A student may be disenrolled if he/she fails to attend a scheduled course by the third instructional day of a semester or the second scheduled class session (whichever comes later) without giving prior notification to the instructor. In such cases, the instructor will notify the Registrar, who will remove the student’s name from the class list and the course from the student’s schedule. The disenrollment policy does not guarantee that the student is automatically dropped from a course, nor does it guarantee a tuition refund.
Grading Policies: Grades are reported as letter grades. See Registrar’s site for details on letter grades and how they are incorporated into a cumulative grade point average (GPA). Grades earned in Continuing Education courses are incorporated into a student’s GPA.
Pass/No Pass: Continuing Education (non-degree) students cannot enroll in any courses for pass/no pass. They cannot challenge courses for credit by examination.
Incomplete: This grade applies to course work that is not completed due to circumstances beyond the student’s control, e.g., illness, as documented by the Student Health Center; personal tragedy; academic, such as breakdown of computer or laboratory equipment; or unanticipated delay in receiving information from sources inside or outside of UVM. Incompletes can be awarded to Continuing Education (non-degree) students only with the permission of Continuing Education and the course instructor. Course requirements must be completed at the earliest possible date, but no later than the beginning of the corresponding semester in the next academic year. Students are responsible for contacting Continuing Education regarding the approval of their request and the date of completion. They are also responsible for contacting their instructor regarding all outstanding requirements.
Satisfactory/Unsatisfactory: This grade may be used to evaluate a student’s performance in courses where the A-F grade is inappropriate, such as in seminars, internships, practica, and audits. The grade will appear on transcripts but will not be used in the grade-point computation. Courses using this grading system are indicated in the course descriptions. The S/U is available only on whole course basis.
Audit: Continuing Education (non-degree) students may audit courses. They receive no grade credit for audited courses and pay regular tuition and fees. Students must contact the instructor to discuss minimum audit requirements and obtain a signature on the “Grading Mode Selection Form,” available online at Registrar’s site or at Continuing Education or the Registrar. This form needs to be submitted to the Registrar within the Add/Drop period. Students may change their status from credit to audit or from audit to credit during the Add/Drop period with approval from both the instructor and Continuing Education.
Accessing Grades: Grades are available online at Registrar’s website. Go to Important Dates for exact dates. Click on Student SIS Access (Registration/Add/Drop); then log in using your student ID number and PIN (usually last six digits in your SS# or birthdate). Click on student records, then on final grades. The Registrar no longer sends out paper copies of grades.
Transcripts: An official transcript of an academic record can be obtained from the Registrar. Call 656-2045 or 656-0579 (recorded message) for information. The “Official Transcript Request” form is also available at Registrar’s site.
Access to Records: Under the federal Family Education Rights & Privacy Act of 1974, students have the right to review any of their educational records maintained by UVM. Learn more at Registrar’s site, click on Access to Your Student Records.
Academic Policies and Student Responsibilities: More information on academic policies and requirements can be found in the UVM Undergraduate and Graduate Catalogue, available online at here .
University policies governing student rights and responsibilities are explained in “The Code of Student Rights & Responsibilities and University Policies,” available as a PDF document. A copy can also be requested from the Office of Judicial Affairs at 656-4360.
The directory of The University of Vermont includes the names, addresses, and telephone numbers of students, staff, and faculty. However, the Family Educational Rights & Privacy Act of 1974 grants to all students the right not to have personal information contained in the records of the university released to any individual, agency, or organization. Students who do not want their information released must complete, by the fifth day of classes, a form for non-disclosure, available at the Registrar.