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Grievance Procedure

NOMINATIONS FOR STAFF ADVOCATES

• Nomination Form - Staff Advocate and/or Staff Council Designee on Grievance Review Committees(.pdf) - Deadline for Nominations is Friday, November 13, 2009

The Staff Council at the University of Vermont is currently accepting nominations from permanent non-represented staff members to serve two-year terms as Staff Advocates and/or Staff Council Designees on Grievance Review Committees to assist with the University’s “Complaint Resolution and Grievance Policy and Procedures - Non-Represented Staff.”

For more information regarding this policy please refer to the following link:
http://www.uvm.edu/~uvmppg/ppg/hr/complaint.pdf.

• This policy defines a Staff Advocate as “A trained volunteer, non-represented staff member and member of the University, Community, who may not be a spouse, partner in civil union or other relative to the parties involved and may not be an attorney. A Staff Advocate helps the staff member analyze the situation, suggests strategies for addressing disputes, helps identify gaps in information and resources for finding information, supports the employee in meetings, and assists in case preparation in the event that a grievance is filed. A Staff Advocate may offer advice and may attend meetings and hearing (without voice). If a Staff Advocate is involved in supporting a staff member through a grievance process, the respondent may not refuse the Staff Advocate’s presence. A Staff Advocate may attend non-grievance related meetings at the discretion of the grievant and respondent.”

• The Grievance Review Committee is a three-member committee composed of 1) a senior staff member appointed by the dean or vice president for the unit; 2) the Associate Vice President for Human Resources or designee, who also serves as convener of the Grievance Review Committee; and 3) a Staff Council designee appointed by the President of the Staff Council

Acting as a Staff Advocate and/or Staff Council Designee on Grievance Review Committees is not a significant time commitment, but an important voluntary role that helps to enhance working conditions for all employees and provides a mechanism for effective and efficient resolution of workplace disputes. Staff Advocates meet with Grievants to discuss issues and if requested attend the Grievance Review Committee meeting (Approx. 2 hours). Designees participate on the Grievance Review Committee meeting (Approx. 2 hours) and meet again as a group once or twice for an hour.

Those interested in this unique opportunity are asked to fill out the Nomination Form and return it
no later than Friday, November 13, 2009 to:

Staff Council Office
University of Vermont
313 Waterman Building
Burlington, VT 05405

You may also email your nomination form to Staff.Council@uvm.edu or fax it to 802-656-8790.

• Appointments will be determined by the Staff Council President and announced during the week of November 16, 2009.
• Those individuals appointed will be required to attend a day-long training tentatively scheduled for the first week of December upon our return from the Thanksgiving Holiday.

Any questions or concerns should be directed to the attention of Jeff Bukowski, Staff Council Office Administrator at Staff.Council@uvm.edu or by phone at 802-656-8767.

 

Grievance Procedure

This policy applies only to non-represented staff employees.

The University of Vermont is committed to establishing and maintaining harmonious working relationships. All employees are encouraged to seek solutions to workplace concerns.  This requires an ability to listen, flexibility, and a willingness to raise matters for discussion.

Ideally, staff will be able to address their concerns in a satisfactory manner through normal institutional channels.  In most instances this will include attempts to resolve matters with the participation of the individual's immediate supervisor, Director/Chair and Dean or equivalent.  

Available Resources:

• Staff Grievance Policy (for non-represented staff).                                               
• Employee and Labor Relations
• Employee Assistance Program
• Office of Affirmative Action & Equal Opportunity

For additional information regarding the Staff Grievance Process, please contact Staff Grievance Coordinator, Jeff Senator in Human Resource Services-Employee Solutions at 656-0678  or Jeffrey.Senator@uvm.edu

Last modified November 02 2009 09:51 AM