Staff Council Contact Sheet
The Staff Council addresses larger topics and issues of concern for UVM staff members through Contact Sheets. The Staff Council maintains anonymity throughout the review of contact sheets; all names and departmental information are kept confidential.
Here's how the Process Works
How to submit a concern or issue for Staff Council involvement
To have an issue considered by the Staff Council, please complete a Contact
Sheet. Contact Sheets may be completed online, or you may print and send
your Contact Sheet to the Staff Council Office or ask any Staff Council Representative
for assistance in forwarding your concern on to the Staff Council Office.
What happens next?
Once you have submitted a Contact Sheet, either electronically or in paper, to the Staff Council Office, it is reviewed by the Staff Council President.
The Staff Council President, in collaboration with the Staff Council Adminstrator,
determine whether the issue outlined in the Contact Sheet can be addressed
using historical or university information. These Contact Sheets are
resolved by providing the staff member submitting the Contact Sheet with
information to find additional resources. In these instances, it
is often the case that the issue brought forward was recently addressed.
This allows for timely information to be shared with staff bringing forth
The Staff Council President, forwards Contact Sheets that are not resolved
as described above to one of four Staff Council standing committees. The
respective committee reviews the Contact Sheet, members research the issue
at hand, and a proposed outcome, or action is articulated. The staff
member submitting the Contact Sheet may be called upon for additional details
during this process.
What is the result of submitting a Contact Sheet?
The committee reviewing a particular Contact Sheet, may after research and
discussion, contact the staff member and provide their research and any suggested
course of action. The Contact Sheet is then considered closed.
When issues affecting a large number of staff, or numerous Contact
Sheets are received regarding one issue, or a group of related issues, the
Council Committee to which is has been assigned may determine that a university
wide policy recommendation is the best way to address staff concerns. In
these instances, the committee to which the Contact Sheet has been assigned
discusses, researches and drafts an Action Sheet for submission the the Staff
Council Executive Board. The Executive Board reviews and approves the
Committee's proposal. The Executive Board may also send the proposal
back to committee for further clarification or research. Once the Action
Sheet proposal is approved by the Executive Board, it is brought to the full
Staff Council for approval. This is done via vote. Upon approval,
an Action Sheet is forwarded to the Administration for review.
Action Sheets submitted to the adminstration are reviewed by UVM's legal
department as well as members of the executive staff. These individuals
approve or decline to approve the Action Sheet. It is then forwarded
to UVM's President for his/her approval. Actions Sheets approved by
the President are then implemented by the appropriate department. Action
Sheets submitted to the administration contain a thirty day deadline for
response time. Action Sheet progress is tracked both by the administration
as well as the Staff Council Office.
Contact Sheets are available in two formats:
For additional information regarding this process or how to complete Contact Sheet, please contact the Staff Council Office at 656-4493 or Staff.Council@uvm.edu.
Last modified February 23 2012 01:13 PM