University of Vermont

STAFF COUNCIL - Serving as a voice and advocate for all staff at UVM since 1971

2019 Staff Council Representative Elections

Staff Council Representatives are elected annually in April and represent staff from all corners of the University of Vermont. Using UVM’s Organizational Chart, we have established 19 Units which include all colleges and major divisions. Representation in these areas is determined annually by a staff census performed through Human Resource Services in accordance with our bylaws. (To find out who your current Staff Council Representative is, click here). Representative term years run from July 1st to June 30th, so representatives elected in Spring 2019 will commence serving on July 1, 2019.

Each representative is required to attend our monthly Staff Council Meeting and participate on one of our four Staff Council Standing Committees.  In addition, each representative is also required to distribute information (generally provided by the Staff Council Office) regarding Staff Council business, activities, and communications to their units. Each representative serves a 3 year term, however, if changes occur in your personal or professional life that make it difficult to maintain this commitment, you can step down from your position at any time and a new election in the unit will be held. Elections are staggered and on occasion there are terms that are less than 3 years if you are appointed to fill a midterm vacancy. (If you are the only interested staff member in your unit, you may be confirmed without the need for an election.)

What is the total estimated time commitment for a Staff Council Representative? It varies with your participation level. We estimate that most representatives spend two to four hours a month total on Council activities, including the Staff Council meeting, their committee meeting, reviewing materials, and working on any Staff Council projects. Some representatives choose to join more than one committee or to take part in many projects, and these individuals may spend more time. But if you choose to attend just the regular Council meeting and your committee meeting (as most representatives do), your commitment will be about three hours per month.

Do I have to use my personal time for Staff Council meetings? No. The University's Leave Policy contains a provision for reasonable release time to attend Staff Council meetings and to do Council work. You do not have to use personal or vacation time for Council work. Your time on Staff Council is considered service to the University.

What if my position is grant-funded? It is important to have grant-funded areas represented on Staff Council. Funds are available to reimburse grants up to 3.5% of a grant-funded employee's salary for time spent engaged in Staff Council activities. If you are a fully grant-funded employee and win an election for a representative position, the Staff Council Office will work with your unit to address any release time questions or concerns as they relate to your grant funding.

Still have questions? We invite you to reach out to the Staff Council office by sending an email to

Staff Council Representative Elections Process and Eligibility

Staff Council's regular yearly election takes place in the spring. Regular elections concluded on April 6, 2018. However, the Council accepts nominations on a rolling basis for any vacant representative positions (found below). If you are interested in serving on Staff Council, please download and complete a Staff Council Representative Self-Nomination Form.

As per Staff Council bylaws, you are qualified to serve as a representative if your record in Human Resource Services shows the following: (a) you are a regular full-time or part-time non-represented employee at the University of Vermont, who is not on probation at the time of election; (b) your job is part of the University’s Career/Pay System (including all grant-funded employees); and (c) you are not employed in the Staff Council Office.

Upcoming Staff Council Representative Vacancies, 2019-2022 Term

  • College of Arts & Sciences - 1 representative, 1 year term
  • College of Medicine - 1 representative from an Administrative section, 2 representatives from Clinical sections, all for 3 year terms
  • Division of University Relations & Administration - 1 representative from Physical Plant or Custodial, 3 year term
  • Finance - 1 representative from a unit other than Financial Services, 3 year term
  • College of Nursing & Health Sciences - 1 representative, 3 year term
  • Research & Graduate Studies - 1 representative from Research, 3 year term

(If there is currently no vacancy in your unit, consider getting involved with one of the Staff Council Standing Committees instead!)

Please refer any questions or concerns to the Staff Council Office at 656-4493 or

*Although the Staff Council serves as the voice and advocate for all staff, it does not have the same function as Collective Bargaining Units to which some members of the UVM staff belong. Those staff who belong to UE Local 267 are not permitted to participate in Staff Council at the request of their union.


Last modified April 04 2019 09:05 AM