2018 Staff Council Representative Elections
Staff Council Representatives are elected annually in April and represent staff from all corners of the University of Vermont. Using UVM’s Organizational Chart, we have established 19 Units which include all colleges and major divisions. Representation in these areas is determined annually by a staff census performed through Human Resource Services in accordance with our bylaws. (To find out who your current Staff Council Representative is, click here). Representative term years run from July 1st to June 30th, so representatives elected in Spring 2018 will commence serving on July 1, 2018.
Each representative is required to attend our monthly Staff Council Meeting and participate on one of our four Staff Council Standing Committees. The time commitment for both of these responsibilities is approximately 3 hours per month. In addition, each representative is also required to distribute information regarding Staff Council business, activities, and communications to their units (generally in the form of distributing materials provided by the Staff Council Office). Each representative serves a 3 year term, however, if changes occur in one's personal or professional life that make it difficult to maintain this commitment, one can step down from their position at any time and a new election in the unit will be held. Elections are staggered and on occasion there are terms that are less than 3 years if you are appointed to fill a midterm vacancy. (If you are the only interested staff member in your unit, you may be confirmed without the need for an election.)
What is the total estimated time commitment for a Staff Council Representative? It varies by your participation level. We estimate that most representatives spend two to four hours a month total on Council activities, including the Staff Council meeting, their committee meeting, reviewing materials, and working on any Staff Council projects. Some representatives choose to join more than one committee or to take part in many projects, and these individuals may spend more time. But if you choose to attend just the regular Council meeting and your committee meeting (as most representatives do) your commitment will be about two and a half hours per month.
Do I have to use my personal time for Staff Council meetings? No. The University's Leave Policy contains a provision for reasonable release time to attend Staff Council meetings and to do Council work. You do not have to use personal or vacation time for Council work. Your time on Staff Council is considered service to the University.
What if my position is grant-funded? We welcome you on Staff Council, and it is important to have grant-funded areas represented. Funds are available to reimburse grants up to 3.5% of a grant-funded employee's salary for time spent engaged in Staff Council activities. If you are a fully grant-funded employee and win an election for a representative position, the Staff Council Office will work with your unit to address any release time questions or concerns as they relate to your grant funding.
I still have questions! The Staff Council Office staff can help you. You can email firstname.lastname@example.org, or the Staff Council Administrator is happy to meet with you to explain the duties and responsibilities of Council service and answer any questions you might have.
Staff Council Representative Elections Process and Eligibility
Staff Council's regular yearly election takes place in the spring. Regular elections concluded on April 6, 2018. However, the Council accepts nominations on a rolling basis for any vacant representative positions (found below). If you are interested in serving on Staff Council, please download and complete a Staff Council Representative Self-Nomination Form.
As per Staff Council bylaws, you are qualified to serve as a representative if your record in Human Resource Services shows that you: (a.) are a regular full-time or part-time non-represented employee at the University of Vermont, who is not on probation at the time of election; (b.) whose job is part of the University’s Career/Pay System (including all grant-funded employees); and (c.) you are not employed in the Staff Council Office.
Upcoming Staff Council Representative Vacancies, 2018-2021 Term
- Enterprise Technology Services: 1 Representative, 3 year term
- HRDMA – Diversity and Professional Development: 1 Representative, 3 year term
- Larner College of Medicine: Clinical, 3 year term
- Rubenstein School of Environment and Natural Resources: 1 Representative, 3 year term
(If there is currently no vacancy in your unit, consider getting involved with one of the Staff Council Standing Committees instead!)
Please refer any questions or concerns to the Staff Council Office at 656-4493 or Staff.Council@uvm.edu.
*Although the Staff Council serves as the voice and advocate for all staff, it does not have the same function as Collective Bargaining Units to which some members of the UVM staff belong. Those staff who belong to UE Local 267 are not permitted to participate in Staff Council at the request of their union.
Last modified April 30 2018 10:30 AM