University of Vermont

Student Employment Office

Student Employee Agreement

UVM's Student Employment Agreement

Academic Year 2013-2014

Expectations of Employment

I must certify my eligibility to work in the United States by completing an I-9 form and presenting satisfactory documentation of my eligibility within 3 business days of my starting work. I understand that failure to complete the I-9 and present document(s) certifying my eligibility to work at UVM will result in my termination from employment. If I have not worked for UVM within the last 12 months, I must again certify my eligibility to work in the United States by completing an I-9 form.

I may not begin a work shift until I have received confirmation from the Student Employment Office that I am permitted to begin work.

I am expected to adhere to all expectations of my position as provided in the job description and/or by my employer.

In the performance of my duties, I may gain access to sensitive or confidential information and records that may be protected from disclosure by federal or state law. Examples include education records protected under the Family Educational Rights and Privacy Act of 1974 (FERPA). I understand that unauthorized disclosure of such Protected Information can adversely impact the University, individuals, or affiliated organizations.

I am not authorized to study while being paid for employment.

I must enter my hours worked in the PeopleSoft Employee Payroll System each day and submit my hours worked each week by Monday at 12 NOON or the deadline provided by my supervisor if earlier. If I work at a Kronos site, I must swipe my Student ID to clock in and out of my work shift.

I may not, under any circumstances, work during my scheduled class time.

If I am responsible for fraudulent activity during my time of employment, I will be subject to disciplinary action which may include termination and suspension of Student Employment privileges. I understand that some violations could result in a breach of the University Code of Conduct and can be referred

I will review UVM's Anti Sexual Harassment Policy for Students.

Employee Rights

A job will not be assigned to me. I have the right to apply for available positions and accept or reject offers of employment.

I have the right to terminate my job at any time by giving a minimum of a 2-week notice if I intend to leave my position. My supervisor has the right to terminate my employment based on unsatisfactory performance.

I have the right to equal employment opportunity without regard to race, color, religion, ancestry, national origin, sex, sexual orientation, disability, age, positive HIV-related blood test results, status as a disabled or Vietnam Era Veteran, or gender identity or expression under the UVM Policy on Equal Opportunity/Affirmative Action.

I have the right to grieve the student employment procedures and practices at UVM. Grievance Procedure

I understand that my student employment earnings may be subject to state and/or federal income tax and that I may update my state and federal income tax withholding allowances by completing a Federal W-4 and/or Vermont W-4 form available online at

I have the right to request my paycheck be direct deposited. This request can be made within UVM’s PeopleSoft Payroll System.

I have the right as a student with a documented disability interested in utilizing accommodations for their college work-study job should contact the ADA Liaison in Human Resources at 656-8623.

Federal Work Study Eligibility

Eligibility for the Federal Work Study (FWS) program is based on financial need and the information reported on my Free Application for Federal Student Aid (FAFSA) and is subject to change based on any changes to my FAFSA.

**NOT ALL STUDENTS RECEIVE Federal Work Study awards. Please check your student account to verify that you have been awarded Federal Work Study.**

My FWS eligibility may change:

If I am eligible for any sources of financial assistance (including grants and scholarships) which are not currently reflected in my UVM financial aid award.
  • Based on additional financial information provided to Student Financial Services.
  • Based on changes in my enrollment status or if I fail to maintain Satisfactory Academic Progress as defined by the University.
  • If my FWS eligibility changes, I will be notified via e-mail to my UVM email address.

**It is my responsibility to notify my employer of any changes to my FWS eligibility.**

The amount of FWS listed in my UVM online financial aid award reflects the maximum amount of gross FWS pay that I may earn and I cannot earn more than the FWS award listed in my online UVM Financial Aid Award.

I forfeit my FWS eligibility for any semester in which I fail to enroll or if I study abroad.

My FWS eligibility will be terminated if I do not meet the following deadlines:

  • Deadline to secure a fall only or full year FWS position: October 1st.
  • Deadline to reserve only the spring portion of my FWS position if I have been offered a full-year award: October 1st.
  • Deadline to secure a spring only FWS position: February 15th.

Other work expectations for FWS student employees:

I cannot work more than 8 hours in any one day and more than 20 hours in any one week among my combined FWS jobs.

I may have no more than 3 FWS jobs and must discuss my other FWS jobs with my supervisor(s).

Printable version of this document. (PDF)

Revised on 8/16/2013

Last modified December 03 2014 09:16 AM