University of Vermont

Student Employment Office

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Frequently Asked Questions About the Federal Work Study Program

WHAT IS OFF-CAMPUS WORK STUDY?

Off campus work study allows students to work in preapprove nonprofit agencies who have made an agreement with UVM in order to participate in the Federal Work Study Program at UVM. If your agency is interested in participating in the program, please email workstudy.coordinator@uvm.edu

HOW DOES AN EMPLOYER BECOME ELIGIBLE TO EMPLOY WORK STUDY STUDENTS?

If you are interested in learning about and/or becoming an off-campus employer, please contact the Federal Work Study Coordinator at workstudy.coordinator@uvm.edu

HOW MANY STUDENTS CAN I EMPLOY?

As many as you believe you can afford and/or manage. Please call or email the Federal Work Study Program Coordinator for further consultation about how many students you may want to employee.

WHO DETERMINES THE PAY RANGES?

It is the responsibility of the Federal Work Study Coordinator, in keeping with federal regulations and in consultation with partners of the program (UVM Human Resource Services, Payroll Services, and Career Services) to determine the ranges within each pay level.

Pay rates are evaluated annually, and a pay level guideline is available within the helpful documents folder on the SEO Jobs Board.

WHO DETERMINES A STUDENT’S HOURLY WAGE?

Currently, pay rates are broken into four levels, reflecting the depth and breadth responsibilities associated with the position. The supervisor is responsible for determining the level of a position and the hourly wage within that level, no employment position can be less than the Vermont minimum wage.

DO PAYRATES HAVE ANYTHING TO DO WITH MINIMUM WAGE?

Yes! The minimum Level I pay rate MUST not fall below the VT minimum wage (i.e. usually it will be the same number).

DO PAYRATES HAVE ANYTHING TO DO WITH NON-Federal Work Study WAGES?

Yes! Federal Work Study wages need to remain competitive, at least to some degree, with market wages. This is especially true of the Level IV pay range, which should reflect what students in more advanced roles (i.e. Program Coordinator, Computer Programmer, and Laboratory Technician with little supervision) can earn outside of the Federal Work Study Program.

CAN FEDERAL WORK STUDY STUDENTS RECEIVE RAISES?

Yes! Students can receive wage increases (i.e. raises) within the pay range for their position at the supervisor’s discretion. With this in mind, it’s important that each pay level span enough of a range to reflect merit-based increases as well as raises that may simply come from staying in the same position over time. To increase a student's pay rate,

Please email payroll@uvm.edu with the following information:
Student's Full Name
Job Record Number
Empl ID for the student
Combo Code for the Work Study Job
Start date of pay rate change

WHAT’S THE CONNECTION BETWEEN FEDERAL WORK STUDY PAYRATES & FEDERAL WORK STUDY AWARD AMOUNTS?

There is a strong connection between the two. It’s extremely important to bear in mind that while higher wages may benefit the student (i.e. earn the Federal Work Study award in fewer hours), raising the pay rates annually may have a detrimental affect on UVM offices and departments (as well as off-campus Federal Work Study employers).

DO I NEED A RESUME TO APPLY TO A POSITION?

No, you do not NEED a resume but if you want to be considered for positions that require more skill you may consider drafting one to best market yourself. Career Services has counselors on staff who can guide you through the process of developing a basic resume.

DOES MY FEDERAL WORK STUDY PAYCHECK GO TOWARD MY TUITION?

No, your paycheck is yours and you may do what you want with it. Some students will budget the pay check to pay for the next semester's books or other incidentals.

CAN I EARN MY SPRING ALLOCATION IN THE FALL SEMESTER?

It is strongly recommended that you do not for the following reasons:

  • To allow you to commit ample time towards your academics
  • To maintain structure/balance in your weekly schedule 
  • To earn consistent wages

WHAT IF A STUDENT IS NOT ABLE TO GET HIRED INTO A FWS JOB IN THE FALL SEMESTER?

If a student is NOT hired before the FWS deadline or did not cancel their fall portion and defer the spring by contacting Student Financial Services and by October 1, their award will be canceled. 

CAN I EARN MY FALL ALLOCATION IN THE SPRING SEMESTER?

Yes. If a student is hired before the FWS deadline of October 1 and are enrolled for the full academic year, their unearned award from the fall semester will automatically roll into the spring semester. 

Last modified February 01 2016 12:07 PM