Student Financial Services
Student Success Checklists
Below you will find the steps that all students, and financial aid applicants in particular, need to follow to ensure all aspects of the student account and financial aid (if applicable) are in order. Every student should review the Checklist for All Students, and financial aid applicants should also review the Checklist for Financial Aid Applicants.
Checklist for ALL Students
Activate your NetID and check your UVM e-mail account frequently!
The University's official means of communication is your UVM assigned e-mail address. Critical information about financial aid, billing, and your student account will be sent only by e-mail. Visit www.uvm.edu/account to activate your NetID and set up your UVM e-mail account. Under Account Services, click on "Set up your NetID or reset a forgotten password." To check your e-mail from any computer, visit webmail.uvm.edu.
Set up Authorized Payers for your account!
As a UVM student, you are the only person who will receive billing notices for your account, unless you set up other people as Authorized Payers.
Grant access for your parent(s) or others to view, print, and pay your bill online as Authorized Payers! Those you set up as Authorized Payers will be able
to log in to your billing account, and will receive email copies of all billing related communications that are sent to you, including statement notices and
billing reminders. Authorized Payers do not have access to your grades, schedule, registration, transcripts, etc.
Set up your Authorized Payers in the Student Financial Services section of the myUVM portal.
Staff in the Student Fnancial Services offices are not able to set up any Authorized Payers for your account, nor reset passwords for your Authorized Payers.
Why are Authorized Payers so important?
Student Financial Services counselors can only speak in full about your billing account and financial aid with you or your Authorized Payers. Even if a parent is paying the bill or his/her information is on your FAFSA, unless you set him/her up as an Authorized Payer, counselors will be unable to speak freely with him/her about all aspects of your bill and/or financial aid. Therefore, it is very important that you set up Authorized Payer accounts for anyone who will be helping you with financing your UVM education.
Attention Graduate and Continuing Education students:
You may want to consider adding yourself as an Authorized Payer to your account with your personal (non-UVM) email address, if you are more likely to check that email address frequently. You will still receive emails at your UVM email address, but will receive the Authorized Payer version of any billing related notices at your personal (non-UVM) email address.
View billing information and due dates!
Review our statement generation and bill due dates, as well as our policy regarding late payment. This information is extremely important to ensure that you are never faced with a hold on your student record (blocking registration and access to grades and transcripts) or a late payment fee. Please review the following information:
- Billing and Due Dates
- Viewing and Understanding Your UVM Account & Billing Statement
- Late Payment Policy
- Methods of Payment Accepted by UVM
Send any outside scholarship checks and award letters to SFS!
If you received a scholarship from your high school or other organization, please send us a copy of your award letter. If you have received the check for the scholarship, and it is payable to you, please endorse it over to UVM by signing the back and writing "Pay to the order of UVM" under your signature, and send it to us to be applied to your student account. Review instructions (PDF) on what information to send to UVM and where to send it.
Set up a monthly payment plan with Tuition Management Systems!
UVM has contracted with Tuition Management Systems to offer a monthly payment plan. Payments are stretched over 10 months (5 for each semester) and run July through April. Go to uvm.afford.com to learn more and to enroll in a payment plan.
View the tuition refund schedule!
There is a short period of time each semester, called the add/drop period, during which you may make course changes without incurring any financial penalties for dropped courses. Click here to view the tuition refund schedule to see what percentage of tuition (if any) is refunded for course withdrawals after the end of the add/drop period.
Purchase tuition insurance!
We strongly encourage all students and families to purchase tuition insurance to protect your investment in education, should you be unable to complete a semester due to medical reasons. Without the insurance, UVM does not make special considerations for withdrawals due to medical reasons. Learn more about the Dewar Tuition Refund Plan (tuition insurance).
Pay your bill!
We accept various methods of payments — click here to learn more. Be sure to respond to your bill by the due date!
Make your annual health insurance decision!
You must submit your health insurance decision online each year, indicating whether you will purchase the UVM Student Health Insurance Plan or have other coverage. Please click here to view information on who is required to have health insurance and to access the Insurance Decision Form for accepting or waiving the UVM Student Health Insurance Plan. You must submit your insurance decision AFTER registering for classes.
Take the Cash Course!
UVM's online Cash Course is designed to give you the information you need to manage your money and make informed financial decisions at UVM and beyond! Click here to get started!
Checklist for Financial Aid Applicants
Apply for financial aid!
To be considered for all available federal, state and institutional aid, you will need to complete the Free Application for Federal Student Aid (FAFSA). Learn more about the application process and deadlines here.
Learn about types of aid that may be available!
Click here to learn about the types of aid available for financial aid applicants.
Check your financial aid application status!
Submit any requested documentation!
If additional information is needed to determine your financial aid award, you will be sent an email notification. Monitor
your email accounts frequently for requests for further information. You can also check your
online account to see if there are any outstanding requirements. Complete/submit any requested items as soon as possible.
Graduate students: You will be required to submit a Graduate Student Data Form, on which you will list your anticipated enrollment and any funding that you are receiving from your department, the Graduate College, or other sources. This information is required for your financial aid award to be determined. If you are unsure of your funding, please contact the Graduate College. The form will be added as a requirement on your student account after we have received your FAFSA record. You may also have other requirements, so watch your email and UVM account for notifications.
Complete Promissory Notes and Loan Entrance Counseling for loans!
Most loans will require completion of a Promissory Note and federal student loans (Stafford and Perkins) require completion of Loan Entrance Counseling by first-time borrowers. Click here to review the requirements for the loans that you plan to use, then complete those requirements as soon as possible.
Set up direct deposit!
If you expect that your financial aid (or other payments) will pay more than the expenses charged to your student account, you should set up a Direct Deposit account where UVM can send the excess money. The excess will be refunded to the bank account you enter for your Direct Deposit, and can be used for any education related expenses. If your parent is borrowing a Federal Parent PLUS Loan, the refund will be issued to the parent borrower directly, unless they have requested that the refund be released to you (which is done during the application process for the loan). A Parent PLUS Loan borrower may set up direct deposit through his/her Authorized Payer account. Set up your direct deposit account through the myUVM portal. Click here to learn more.
Accept and/or decline your financial aid awards!
In late May, if you have an offered financial aid award, you will receive a notification from Student Financial Services
to accept or decline that award. You will accept/decline your award through the myUVM portal.
For more information on when and how to accept your financial aid, please
Returning students are able to accept and/or decline their financial aid awards as soon as they are available to view. Awards for returning students are generated beginning in mid-June.
Last modified September 19 2012 01:42 PM