University of Vermont

Student Financial Services

Consumer Information

For University of Vermont consumer information for prospective and current students and the public, visit the Compliance Services Consumer Information page.


Archived Financial Aid Handbooks

2011-2012

2010-2011

2009-2010

Student Financial Services
2012-2013 Financial Aid Handbook and Consumer Information

This handbook is intended to help you understand your financial aid package for the 2012-2013 academic year. Please review your award information and financial aid policies before accepting your award online.

Please note that the information in this handbook is subject to change at any time based on changes to federal and/or institutional policies and regulations.

The University of Vermont's official method of communication with our students is through their UVM email account. Please check this account often to stay up to date on all relevant information and notifications.

Table of Contents

Tuition, Fees, and Cost of Attendance
Applying for Financial Aid
How Your Financial Aid Was Determined
Scholarships and Other Assistance
How to Read and Accept Your Financial Aid Award
Rights & Responsibilities
Types of Financial Aid
Entrance Loan Counseling
Your Bill
Additional Financing Options
Academic Withdrawal
Academic Progress and Aid
Financial Aid Eligibility and Illegal Drug Use
Study Abroad and Aid
Summer Study and Aid
Reapplying for Aid
Helpful Resources
Important Dates
Contact Us

Tuition, Fees, Room & Board, and Other Costs

To view tuition, fee, and room & board charges, select the appropriate link below.

When budgeting and planning, consider both direct and indirect costs of a UVM education. Direct costs are those such as tuition, fees, room & board, which are billed to your UVM account. Indirect costs, such as the costs for books, transportation to and from Burlington, and miscellaneous expenses will not be listed on your bill, but are important to anticipate. Eligibility for financial aid is based on estimates of total costs, including both direct and indirect expenses. To view these cost of attendance summaries, select your student type below.

Applying for Financial Aid

Submit the Free Application for Federal Student Aid

The Free Application for Federal Student Aid (FAFSA) is the only financial aid application required by the University of Vermont. In order to ensure consideration for all available sources of need-based financial aid, your FAFSA must be submitted online at www.fafsa.gov prior to our financial aid deadlines as listed below:

  • February 10, 2012 for prospective, first-time, first-year undergraduate students
  • March 1, 2012 for returning undergraduate students
  • March 1, 2012 for fall semester undergraduate transfer applicants
  • March 1, 2012 for all graduate and medical students (new, prospective, and continuing)

Filing a paper FAFSA is not recommended as paper FAFSAs take significantly longer to process. However, if you do chose to file the paper FAFSA, your FAFSA must be received by the federal processor prior to the financial aid deadline.

Complete Verification if Required

The federal government selects roughly 30% of students for a process called "verification." If your FAFSA is selected for verification, you will be required to provide additional information as in order for your financial aid eligibility to be determined. Your financial aid eligibility cannot be determined until the verification process is complete. If your FAFSA is selected for verification, you will be notified by e-mail of any required information that you must submit. The specific information requested will vary from student to student, so you will need to carefully review the requirements added to your account to determine what additional information you must submit. View your financial aid status and requirements through UVM's secure online system.

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The deadline for students to complete the verification process is:

  • November 15, 2012 for students applying for financial aid for the full 2012-2013 school year or the fall 2012 semester only
  • March 15, 2013 for students appying for financial aid for the spring 2013 semester only.
We will make every effort to award financial aid to all eligible students, however we cannot guarantee financial aid to students who submit documentation after these deadlines. Failure to supply all requested documentation by these deadelines may result in a loss of eligibility for federal, state, and University financial aid.

Please note that your tuition bill will be due before the dates listed above. Refer to your online bill or view our billing dates for tuition due date information.

How Your Financial Aid Award was Determined

Federal Funds

Your financial aid award may include funds from severalsources. Those funds labeled 'Federal' financial aid were awarded strictly on the basis of information you and your family provided on the Free Application for Federal Student Aid (FAFSA). These may include a combination of grants, loans, and work study (a federally funded, part-time job program).

Eligibility for these funds is determined by calculating your cost of attending UVM and subtracting the amount the federal processor has estimated your family can contribute to those costs (your Expected Family Contribution, or EFC). We award federal financial aid funds in amounts that take into account the funding available to us and the maximum federal eligibility levels for each student. In most cases, federal funding sources are not adequate to fund the entire difference between a student's cost of attendance and the federal estimate of the family's contribution (EFC).

Vermont State Grant Funds

The Vermont State Grant Program is administered by the Vermont Student Assistance Corporation (VSAC). A separate application for a Vermont State Grant is required and Vermont students are encouraged to apply for grants and scholarships through VSAC each year. Eligibility for Vermont State Grants is determined by VSAC. UVM Student Financial Services does not play a role in determining eligibility.

Other State Grant Funds

Eligibility for state grants is determined by the state grant agency that awards these funds. UVM Student Financial Services does not play a role in determining eligibility. However, state grant funds are considered as a resource when determining financial need and eligibility for UVM need-based grant assistance. In most cases, receipt of a state grant will result in a reduction to UVM grant aid if a state grant is awarded or changed after UVM assistance has been awarded.

UVM Funds

Eligibility for UVM grant assistance is based on need and, in many cases, the strength of the student's academic record as determined by the Admissions Office.

UVM need-based loans may also be offered as part of the financial aid package. Merit scholarships, which take into consideration academic achievement and/or outstanding service and, in some instances, demonstrated financial need, will be included in your award package should you qualify.

Scholarships and Other Assistance

Following federal guidelines, the Student Financial Services Office is required to take all financial resources into account when determining your eligibility for financial aid. If you receive an outside scholarship, a University scholarship, an athletic grant, tuition remission from your or your parent's employer, a private educational loan, or any other form of assistance you must notify our office in writing of this resource. Please notify our office in writing as soon as you are informed of this outside assistance and include any relevant documentation. We will make every attempt to reduce your need-based loans and work programs before adjusting any need-based grant or University scholarship assistance. Please realize that, in some cases, if the amount of your additional resource is higher than your need-based loans and work programs, we may be required to reduce your need-based grant and/or scholarship funds. Once notified we will make an adjustment to your award and send you a new award notification. Notifying us late in the process may result in an inconvenient adjustment to your financial aid package after classes have begun.

Following federal guidelines, graduate tuition assistance and New England Board of Higher Education (NEBHE) tuition assistance will be considered a direct resource to the family. In most cases, receipt of these funds will result in a reduction of University funding (grants and/or loans).

How to Read and Accept Your Financial Aid Award

Incoming Students: Once UVM receives your FAFSA from the Department of Education you will receive a letter of confirmation from our office. We begin retrieving FAFSA records in early February, so you will not receive notification prior to that time. If any additional information is needed, notification will be sent by e-mail instructing you how to access this information through UVM's secure website. Beginning in late March, after any/all requested information has been received and reviewed by Student Financial Services, your financial aid award will be posted online in our secure system. You will receive an e-mail when your financial aid award is available online. Please note that you will not receive an award letter by mail. To view the status of your award online, visit www.uvm.edu/sfs/award and follow the instructions to log in.

Please note: If you have not submitted requested information by April you will be issued a Tentative Financial Aid Award that will detail an estimated financial aid award package based upon information submitted on the FAFSA. This award is an estimate only and will not be finalized until all requested information has been submitted and reviewed. If you are issued a tentative financial aid award, you will be notified by e-mail when your tentative award is available to review online. Your tentative award will be posted online only.

If you are admitted to UVM, choose to enroll and then pay your Enrollment Fee, you will receive instructions from Student Financial Services on how to log into the myUVM Portal, the system for current UVM students to access their student records and information. If you plan on attending UVM, you will be required to log in to accept and/or decline your award offers. Once you are at the 'accept/decline' webpage, there will be a series of steps to follow as part of the accept/decline process. Please follow each step carefully. As part of accepting your financial aid awards, you will be required to review and acknowledge the Student Certifications associated with your aid package. No awards may be accepted or declined until late May. If you have an official award you will be notified via e-mail once you are able to accept or decline your award through the myUVM portal.

Current Students: Beginning in mid-June, after any requested information has been received and reviewed by Student Financial Services, you will receive an official award offer. You will receive an email sent to your UVM email account prompting you to log in to the myUVM Portal to view your official award and to accept and/or decline your award offer. To log in, use your NetID and password. Once you are at the 'accept/decline' webpage, there will be a series of steps to follow as part of the accept/decline process. Please follow each step carefully. As part of accepting your financial aid awards, you will be required to review and acknowledge the Student Certifications associated with your aid package.

To All Students: If you are unable to access the internet, please contact Student Financial Services to indicate that you require paper correspondence. When you receive the paper award notification, please put a check next to each fund offered in the fall and spring terms to indicate your acceptance and/or declination of each fund. If you wish to accept a lower amount, please indicate that amount next to your acceptance check mark. Please read the Student Certification on the reverse side of your award letter and return your signed copy to Student Financial Services. Please note that this is only necessary if you require a paper award letter.

Rights & Responsibilities of a Federal Student Aid Applicant or Recipient

As a student financial aid recipient, it is your responsibility to:

  1. Complete and submit application materials to the appropriate agencies prior to any applicable deadlines.
  2. Provide complete and accurate information in applying for financial aid and understand that any false statements could be cause for denial, reduction, withdrawal or required repayment of financial aid.
  3. Review any messages associated with your financial aid award and accept and/or decline your financial aid award promptly. once the accept/decline options have been made available.
  4. Monitor your UVM e-mail address and read all e-mails and materials sent to you from Student Financial Services and other agencies awarding you aid. Read, understand, and keep copies of all forms you sign.
  5. Respond promptly to any requests from Student Financial Services for additional information or action.
  6. Understand that a financial aid award is subject to change based on: correction of computational errors; changes in availability of funds; changes and/or corrections to any information reported on the Free Application for Federal Student Aid (FAFSA); changes to enrollment status or academic standing; receipt of financial assistance not listed in your award.
  7. Understand that if you have been awarded a scholarship or loan award from funds that were donated to the University of Vermont, your name, major and address will be released to the donor of the funds.
  8. Know and comply with the rules governing the aid you receive. These rules include but are not limited to:
    • You must not be in default on any prior educational loan.
    • You must not owe a refund on a Federal Pell Grant, Federal Supplemental Educational Opportunity Grant , Federal Academic Competitiveness Grant, Federal SMART Grant or Federal TEACH Grant.
    • You may not borrow in excess of the loan limits established under Title IV.
    • You may not receive financial aid for audited courses or credit by examination.
  9. Promptly sign any required promissory notes and complete any required entrance counseling for any loans you wish to borrow.
  10. Comply with the provisions of any promissory note and all other agreements you sign.
  11. Complete the registration process each semester by the end of the drop/add period in order to ensure availability of all student aid funds you have been awarded.
  12. Use student financial aid proceeds solely for educational costs and related living expenses.
  13. Know that all sources of financial aid will be credited to your student account. This process is run on a nightly basis. If the financial aid overpays your account a refund will be issued by either a paper check or direct deposit (if the student/parent has set this up). In the case where a parent has borrowed a Federal Direct PLUS Loan, any credit balance refund, up to the amount of the PLUS loan will be payable to the parent borrower unless UVM Student Financial Services has received authorization from the parent borrower to release those funds to the student. This authorization may be given by the parent during the application process, or may be given to Student Financial Services in writing any time before the refund is processed.
  14. Know the impact that dropping a course or withdrawing from the University of Vermont will have on your student financial aid.
  15. Understand that students who are receiving federal financial aid funds must make satisfactory academic progress towards completing their degree program in a timely manner.
  16. Understand that student financial aid recipients who do not receive any passing grades in a semester as a result of non-attendance will have their aid adjusted according to federal regulations and may be required to repay part or all of the federal/state student aid funds received.
  17. Notify Student Financial Services of any changes to your enrollment status, including changes to your course load or student status.
  18. Report sources of student financial aid not listed in your award to Student Financial Services at the address below. Please submit a copy of any outside scholarship award letters to the Office of Student Financial Services.

      University of Vermont
      Office of Student Financial Services
      223 Waterman Building
      Burlington, VT 05405
      FAX: 802-656-4076

  19. Keep your local and permanent addresses current in the myUVM portal.

As a student financial aid recipient, you have the right to:

  1. Know the correct procedures for applying for student financial aid, your cost of attendance, and the types of aid available.
  2. Know how financial need is determined, how academic progress is determined, and what you have to do to continue receiving aid.
  3. Know the type and amount of assistance you will receive and how and when you will receive your aid funds.
  4. View the contents of your student financial aid file, in accordance with the Family Educational Rights and Privacy Act.
  5. Know the conditions of any loan you accept.
  6. Know the terms, conditions, and pay rate for any student job you accept under the Federal Work Study Program.
  7. Notify Student Financial Services of any extenuating circumstances that may affect your family’s financial circumstances and request a re-evaluation of your financial aid eligibility. Any re-evaluations are subject to available funding.
  8. If you are a Federal Pell Grant recipient and your Title IV funds (Federal Pell Grant, Federal SEOG Grant, Federal Perkins Loan, Federal Direct Stafford Loan, Federal Direct PLUS Loan) are eligible for disbursement 10 days before the first day of classes for the semester, and those Title IV funds would overpay your qualified charges, you will be provided with a financial aid refund by the 7th day of the payment period to assist you in purchasing books and supplies. The refund will be the lesser of your Title IV credit balance or $600.
    • Eligible for disbursement means that you have accepted the funds and completed all required promissory notes, entrance counseling or other requirements associated with your aid.

Types of Financial Aid

Scholarships and Grants

These awards do not need to be repaid. If you have been awarded grant or scholarship funds of any kind (i.e., Federal Pell Grant, UVM Scholarship, UVM and State Grants), this money will be credited directly to your student account. Please keep in mind that many scholarships have specific renewal criteria.

Federal Work-Study

Your award allotment is the maximum amount you are permitted to earn from the Work-Study Program during the academic semester and year. Work-Study is the one form of aid that does not credit directly to your account. Instead, the money is paid directly to you as you earn it.

Students will receive additional information about the Federal Work-Study Program, including information about selecting and interviewing for a work study job and the deadline to secure a position, by e-mail after accepting Work-Study in the financial aid award. The Work-Study award will be canceled for students who fail to secure a position by the published deadline. Students may accept spring only Work-Study by initially accepting the full-year Work-Study offer in their award, and then selecting the spring only option when completing the Work-Study Terms & Conditions, once available.

Work-Study is a form of need-based financial aid. If your award package does not include Work-Study and you are interested in part-time employment, we suggest you visit UVM's Career Services Office, www.uvm.edu/~career, for assistance in searching for and obtaining a non-Work-Study job in the Burlington area.

Loans

Loans are financial aid awards that must be repaid over time.

Below is a brief description of the individual loans that may appear in your financial aid package. Federal Stafford and PLUS Loans are borrowed through the William D. Ford Federal Direct Loan Program (Direct Loans); click here to learn more about Direct Loans.

Federal Perkins Loan: 5% Interest Rate. Interest is not charged while you are enrolled at least half time. Repayment begins 9 months after graduation, withdrawal from the University, or less than half-time enrollment. Repayment is handled by ECSI, www.ecsi.net. Deferments are available during graduate school.

Federal Direct Subsidized Stafford Loan: Interest is not charged while you are enrolled at least half time. The interest rate on Stafford Loans that first disburse after 6/30/2012 is 6.80%. Effective for periods of enrollment beginning July 1, 2012 or later, Subsidized Stafford Loans are not available to graduate and professional students. Repayment begins 6 months after graduation, withdrawal from the University, or less than half-time enrollment. Repayment is handled by Direct Loan Servicing, www.dl.ed.gov. Direct Loan Servicing will provide you with detailed contact information for your loan servicer. Deferments are available during graduate school. Multiple repayment options are offered.

Federal Direct Unsubsidized Stafford Loan: Fixed 6.80% interest rate for loans that are/were first disbursed on or after 7/1/2010. Interest is charged regardless of enrollment status. You have the option of either paying or deferring the interest while enrolled at least half time. Any unpaid interest will be added to the principal balance when repayment begins. Repayment begins 6 months after graduation, withdrawal from the University, or less than half-time enrollment. Repayment is handled by Direct Loan Servicing, www.dl.ed.gov. Direct Loan Servicing will provide you with detailed contact information for your loan servicer. Deferments are available during graduate school. Multiple repayment options are offered.

Adams, Clark, and other UVM Loans: 5-8% interest rates. Interest is not charged while you are enrolled at least half time. Repayment begins 9 months after graduation, withdrawal from the University, or less than half-time enrollment. Repayment is handled by ECSI, www.ecsi.net. Deferments are available during graduate school.

Federal Direct Parent PLUS Loan for Undergraduate Students: Fixed 7.9% interest rate. This is a borrowing option for the PARENTS of undergraduate students. Repayment of interest and principal begins 60 days after the loan is fully disbursed. Repayment is handled by Direct Loan Servicing, www.dl.ed.gov. Direct Loan Servicing will provide you with detailed contact information for your loan servicer. A ten-year repayment period is allowed. Multiple repayment options are available. For Direct PLUS Loans with a first disbursement on or after July 1, 2008, the parent may defer repayment while the student, on whose behalf the loan is borrowed, is enrolled at least half time and for an additional six months after the student ceases to be enrolled at least half time. A credit check is required to determine eligibility for the PLUS Loan Program.

Federal Direct PLUS Loan for Graduate Students: Graduate and professional students can now borrow additional loan funds through the Federal Direct PLUS Loan program. Fixed 7.90% interest rate. For Direct Graduate PLUS Loans first disbursed on or after 7/1/2008, repayment of interest and principal begins 6 months after the student ceases to be enrolled at least half-time. A credit check is required to determine eligibility for the PLUS Loan Program.

Loan Entrance Counseling

If you are a first-time Federal Direct Stafford, Federal Direct Graduate PLUS, or Perkins Loan borrower at UVM you will be required to complete a Loan Entrance Counseling session online that will inform you of your rights and responsibilities as a Federal loan borrower. Complete Federal Stafford and Graduate PLUS Loan Entrance Counseling online at www.studentloans.gov. Complete Federal Perkins Loan Entrance Counseling online at www.mappingyourfuture.org

Your Bill

Your billing statement notification will be sent to your UVM email account. The timing of the bill generation and notification will depend on when you register for classes. Most students receive their billing notification during the month of July for fall semester and in December for spring semester. For specific billing dates please visit the Billing Dates and Due Dates web page. You can set up Authorized Payers for your student account who will also receive billing notifications via email and will have access to view and pay the bill online. The option to set up Authorized Payers is in the Student Financial Services section of your myUVM Portal. If your financial aid award acceptance has been completed by the semester billing date, your aid will be reflected on your bill as 'pending' financial aid. This enables you to postpone actual payment of the charges that will be covered by your financial aid until those resources are paid to the University. If your aid does not appear on the bill, accept the aid you will use and complete the remittance form (bottom portion of the bill), listing your accepted aid as in your award, or send an e-mail to billpay@uvm.edu. If your financial aid will not entirely cover your charges, other resources will need to be used to cover the remaining balance before the due date as listed on your billing statement.

In some cases, the total amount of your financial aid may be greater than the amount you are billed. Your award amount is based on your total cost of attendance, which includes items that do not appear on your bill such as books, supplies, and miscellaneous expenses. If your aid (excluding the Federal Work-Study Award, if offered) for the semester is more than your bill and you have completed the registration process, you may be entitled to a refund once all your aid sources have been paid to your account. Refunds are typically available after classes begin. Students expecting a refund should set up a direct deposit account to receive the refund. Direct deposit can be set up through the myUVM portal.

Additional Financing Options

All students have a variety of other financing options to consider. Many elect to participate in the non-need based federal loan programs outlined above. Students may also choose our University Payment Plan or private/alternative loan programs.

UVM Payment Plan: UVM makes available an interest-free monthly payment plan through Tuition Management Systems (TMS) that allows families to spread all or part of the academic year's expenses over equal monthly installments. The fee to participate in this plan is $100 for a year, or $75 for a semester, paid to TMS. For additional information, please contact TMS at (800) 722-4867.

Alternative Loan Programs: Many students take advantage of alternative/private loan resources through national and local lenders. Learn more about alternative loans.

529 College Savings Plan: Families who have set up a College Savings Plan, should contact their plan provider about how to request payments be made to the school. UVM Student Financial Services does not request payment from college savings plans. It is the plan holder's responsibility to request payment early enough so that the payment will be received and posted to the student's account prior to the due date.

Academic Withdrawal

If you decide to withdraw from a class or from the University after the beginning of classes for an academic period, please contact Student Financial Services prior to your withdrawal. The financial aid awarded to you is based on the expectation that you will remain enrolled for the entire semester. If you withdraw from classes, we must calculate how much of your Federal Student Aid you have actually earned and return any unearned funds to the Department of Education. Additionally, eligibility for University grants and loans will be re-evaluated based on your actual tuition charges. UVM Scholarship eligibility will also be re-evaluated in accordance with UVM's Scholarship Policies. Vermont State Grant eligibility will be re-evaluated in accordance with the Vermont Grant refund policy established by VSAC. You may be required to repay some or all of the financial aid paid to your student account. In addition, if you received a refund of financial aid to assist with your education related and/or living expenses, you may need to repay those funds as well. If, upon withdrawal, you are entitled to a refund of charges (i.e., tuition, fees, room or board), a portion of that refund may have to be returned to the financial aid programs from which you received assistance, including loan programs. The amount to be returned will be calculated according to federal guidelines. Dropping or withdrawing from a course or courses is a formal procedure that requires action on behalf of the student. A student who wishes to drop a course should do so through the myUVM Portal before the end of the add/drop period for the semester. To withdraw from a course, a student must obtain a withdrawal form from the Registrar's Office, receive the appropriate signatures and turn it in to the Student Service Center.

Satisfactory Academic Progress Standards

Standards for Undergraduate Financial Aid Recipients

Recipients of federal, state and institutional student aid retain eligibility by maintaining Satisfactory Academic Progress (SAP). The school is required to have a written policy that is published and available to all students. The SAP policy must be the same as or more strict than the academic policy that is applied to students enrolled in the same program who are not receiving federal student aid.

The SAP policy must include a quantitative measure (maximum time frame and pace of completion), qualitative measure (GPA), and must determine the regular intervals when SAP will be measured. The policy must address the treatment of remedial and ESL courses, audited and pass/fail credits, incompletes, transfer, consortium, second degree and second major courses, and withdrawals. The SAP policy for UVM, as it applies to undergraduates students, is as follows.

Quantitative Standard
Maximum time frame: For an undergraduate program, the maximum time frame cannot exceed 150% of the published length of the program in credit hours attempted. The minimum number of credits required to graduate from UVM is 120 credits. Accordingly, students must complete their undergraduate degree within 180 attempted credits.

The maximum time frame is not extended for students who change majors nor is it extended for students who pursue a double major and/or double minor.

Pace: Undergraduate students must earn at least 75% (cumulative) of the credit hours they attempt.

Attempted credits: A credit hour is considered attempted if a student is officially registered for the credit at the conclusion of the drop/add period for the applicable term or module except that:

  • A credit is considered attempted if the credit is officially added after the conclusion of the drop/add period (a retroactive add).
  • A credit is not considered attempted if a student is officially registered for a credit hour at the conclusion of the drop/add period for the applicable term/module but the course professor or dean's office subsequently certifies that the student never attended the course and as a result the credit is retroactively dropped.

Qualitative Standard
Students must maintain at least the minimum cumulative grade point average (GPA) listed below for their college and the number of credit hours the student has earned:

Earned Credit Hours
(Including transfer credits)
College of Engineering
& Mathematical Sciences
College of Nursing
& Health Sciences
College of Education
& Social Services
All other schools
& majors
0-47.5 credits 2.30 2.00 2.00 1.67
48 or more credits 2.30 2.50 2.50 2.00

Incompletes and Withdrawals
Grades of I and W are counted as courses attempted but not earned and count towards the maximum time frame.

Audited Courses
Students do not earn any academic credit for audited courses. They do not count in the calculation of attempted or earned credits. Note that financial aid is not available to assist with courses taken for audit.

Pass/Fail Courses
These hours count toward the total of attempted and, if passed, earned hours.

Repeated Courses
The credit hours for both attempts are counted in the GPA calculation as well as the attempted and earned calculation.

Academic Amnesty
For the purposes of determining Satisfactory Academic Progress for financial aid purposes, all courses and grades for courses that are granted academic amnesty are still considered when determining whether a student meets the quantitative and qualitative standards.

Transfer/Consortium Credits
Transfer credits are counted as hours attempted and earned.

Transfer credits do not impact a student's cumulative GPA. However, transfer credits are considered earned credits when determining the minimum cumulative GPA a student is required to maintain, since it is based, in part, on the number of earned credits.

Credits earned before enrolling in a degree program
Only credits taken at UVM and which apply toward your undergraduate degree are considered when calculating GPA and attempted and earned credits.

Remedial and ESL courses
These hours count as both attempted and, if passed, earned hours, as well as in the GPA calculation.

Process
At the conclusion of each semester (fall, spring, summer), each financial aid recipient's progress is reviewed. Students are measured against both the qualitative and the quantitative standards. Students are responsible for notifying Student Financial Services of any grade changes which occur after grade processing and satisfactory academic progress evaluations are complete.

If a student is not meeting the standard but was meeting the standard at the previous evaluation, the student is given a warning semester. The student is notified, by letter sent to the home address, that s/he has one semester to meet the standard, or s/he will be ineligible for federal, state and institutional financial aid funding. The letter outlines what the standard is, and where the student is as measured to those standards. A copy of the Satisfactory Academic Progress policy is also included with this letter. A copy of the letter is sent to the student's Dean's office so that they can assist the student in attaining the standard during an upcoming semester.

If, at the end of the warning semester, the student is still not meeting the standard his/her eligibility for federal, state and institutional aid is terminated and s/he is sent a letter, by certified mail to the home address, advising him/her that s/he had been given a warning semester, and that since s/he still has not met the standard, his/her eligibility has been terminated. A copy of this letter is sent to the student's Dean's Office. The letter will include a copy of the standard, as well as information on how the student can appeal the decision to terminate his/her aid eligibility.

Financial Aid Warning
Financial Aid Warning status is assigned to a student who has failed to meet the Satisfactory Academic Progress standards when it is first determined that s/he is not meeting the standard(s). During a period of financial aid warning, a student who meets all other eligibility requirements remains eligible for federal and institutional financial aid. Financial Aid Warning status is granted for one semester - and a student's warning semester is the next semester during which the student is enrolled for any credits at UVM after failing to meet the Satisfactory Academic Progress standard(s).

Financial Aid Probation
Financial Aid Probation status is assigned to a student who has failed to meet the Satisfactory Academic Progress standards and whose financial aid eligibility has been reinstated based on a successful appeal. During a period of Financial Aid Probation, a student who meets all other eligibility requirements remains eligible for federal and institutional aid. When a student's appeal is granted, Financial Aid Probation is granted for one or more semesters based on an academic plan provided as part of the student's appeal. A student will remain on Financial Aid Probation provided s/he complies with the terms of his/her academic plan.

Appeals
Students may appeal a termination of financial aid based on failure to maintain Satisfactory Academic Progress. Students are advised to appeal within 45 days of the date of their termination letter. All appeals must be submitted in writing using the UVM SAP Appeal form, must clearly document why the student failed to meet the Satisfactory Academic Progress standards, what has changed that will allow the student to meet the standards, and must be accompanied by an academic plan, signed by the student's Dean's Office or academic advisor that indicates the specific actions the student will take to meet the standard and when the student will meet the standard. Complete appeal forms along with the academic plan and supporting documentation should be submitted to Student Financial Services.

The appeal is reviewed by a committee of at least three staff members in Student Financial Services with at least one member being from the Compliance, Audit and Controls unit of Student Financial Services. The decision of the committee is final.

If the appeal is granted, the student will be placed on Satisfactory Academic Probation contingent upon successful completion of the academic plan provided as part of their appeal. The student shall remain on probation provided s/he complies with his/her academic plan, until s/he is meeting the University's Satisfactory Academic Progress standards.

If the appeal is denied, the student can continue to attend the University, but it would be at his/her own expense.

The student will be sent a letter, copied to his/her Dean's Office, advising him/her of the outcome of the appeal.

Reinstatement of Financial Aid Eligibility
A student whose financial aid eligibility has been terminated for failure to maintain Satisfactory Academic Progress and who is subsequently found to be meeting the SAP standards and who meets all other eligibility requirements shall be eligible for federal and institutional aid.

Standards for Graduate Financial Aid Recipients

Recipients of federal, state and institutional student aid retain eligibility by maintaining Satisfactory Academic Progress (SAP). The school is required to have a written policy that is published and available to all students. The SAP policy must be the same as or more strict than the academic policy that is applied to students enrolled in the same program who are not receiving federal student aid.

The SAP policy must include a quantitative measure (maximum time frame and pace of completion), qualitative measure (GPA) and must determine the regular intervals when SAP will be measured. The policy must address the treatment of remedial and ESL courses, audited and pass/fail credits, incompletes, transfer, consortium, second degree and second major courses, and withdrawals. The SAP policy for UVM, as it applies to graduate students, is as follows.

Quantitative Standard
Maximum time frame: Students must complete a Master's degree within five years of matriculation to the program. Students in a Doctorate Degree program must complete their degree within nine years of matriculation to the program.

Pace: Students must earn at least 75% (cumulative) of the credit hours they attempt.

Attempted credits: A credit hour is considered attempted if a student is officially registered for the credit at the conclusion of the drop/add period for the applicable term or module except that:

  • A credit is considered attempted if the credit is officially added after the conclusion of the drop/add period (a retroactive add).
  • A credit is not considered attempted if a student is officially registered for a credit hour at the conclusion of the drop/add period for the applicable term/module but the course professor or dean's office subsequently certifies that the student never attended the course and as a result the credit is retroactively dropped.

Qualitative Standard
Students must maintain a cumulative GPA of at least a 3.0.

Incompletes and Withdrawals
Grades of I and W are counted as courses attempted but not earned and count towards the maximum time frame.

Grades of "XC" (Extended Credit) and "M" (Missing)
Credits for which the grade is XC or M are neither earned nor attempted. As of the fall 2010 semester, the grade of XC is no longer permitted.

Audited Courses
Students do not earn any academic credit for audited courses. They do not count in the calculation of attempted or earned credits. Note that financial aid is not available to assist with courses taken for audit.

Pass/Fail Courses
These hours count toward the total of attempted and, if passed, earned hours.

Repeated Courses
The credit hours for both attempts are counted in the GPA calculation as well as the attempted and earned calculation.

Academic Amnesty
For the purposes of determining Satisfactory Academic Progress for financial aid purposes, all courses and grades for courses that are granted academic amnesty are still considered when determining whether a student meets the quantitative and qualitative standards.

Transfer/Consortium Credits
Transfer credits are counted as hours attempted and earned.

Transfer credits do not impact a student's cumulative GPA.

Credits earned before enrolling in a degree program
Only credits taken while enrolled as a graduate student at UVM are considered when calculating GPA and attempted and earned credits.

Remedial and ESL courses
These hours count as both attempted and, if passed, earned hours, as well as in the GPA calculation.

Process
At the conclusion of each semester (fall, spring, summer), each financial aid recipient's progress is reviewed. Students are measured against both the qualitative and the quantitative standards. Students are responsible for notifying Student Financial Services of any grade changes which occur after grade processing and satisfactory academic progress evaluations are complete.

If a student is not meeting the standard but was meeting the standard at the previous evaluation, the student is given a warning semester. The student is notified, by letter sent to the home address, that s/he has one semester to meet the standard, or s/he will be ineligible for federal, state and institutional financial aid funding. The letter outlines what the standard is, and where the student is as measured to those standards. A copy of the Satisfactory Academic Progress policy is also included with this letter. A copy of the letter is sent to the student's Dean's office so that they can assist the student in attaining the standard during an upcoming semester.

If, at the end of the warning semester, the student is still not meeting the standard his/her eligibility for federal, state and institutional aid is terminated and s/he is sent a letter to the home address, advising him/her that s/he had been given a warning semester, and that since s/he still has not met the standard, his/her eligibility has been terminated. A copy of this letter is sent to the student's Dean's Office. The letter will include a copy of the standard, as well as information on how the student can appeal the decision to terminate his/her aid eligibility.

Financial Aid Warning
Financial Aid Warning status is assigned to a student who has failed to meet the Satisfactory Academic Progress standards when it is first determined that s/he is not meeting the standard(s). During a period of financial aid warning, a student who meets all other eligibility requirements remains eligible for federal and institutional financial aid. Financial Aid Warning status is granted for one semester - and a student's warning semester is the next semester during which the student is enrolled for any credits at UVM after failing to meet the Satisfactory Academic Progress Standard(s).

Financial Aid Probation
Financial Aid Probation status is assigned to a student who has failed to meet the Satisfactory Academic Progress standards and whose financial aid eligibility has been reinstated based on a successful appeal. During a period of Financial Aid Probation, a student who meets all other eligibility requirements remains eligible for federal and institutional aid. When a student's appeal is granted, Financial Aid Probation is granted for one or more semesters based on an academic plan provided as part of the student's appeal. A student will remain on Financial Aid Probation provided s/he complies with the terms of his/her academic plan.

Appeals
Students may appeal a termination of financial aid based on failure to maintain Satisfactory Academic Progress. Students are advised to appeal within 45 days of the date of their termination letter. All appeals must be submitted in writing using the UVM SAP Appeal form, must clearly document why the student failed to meet the Satisfactory Academic Progress standards, what has changed that will allow the student to meet the standards, and must be accompanied by an academic plan, signed by the student's Dean's Office or academic advisor that indicates the specific actions the student will take to meet the standard and when the student will meet the standard. Complete appeal forms along with the academic plan and supporting documentation should be submitted to Student Financial Services.

The appeal is reviewed by a committee of at least three staff members in Student Financial Services with at least one member being from the Compliance, Audit and Controls unit of Student Financial Services. The decision of the committee is final.

If the appeal is granted, the student will be placed on Satisfactory Academic Probation contingent upon successful completion of the academic plan provided as part of their appeal. The student shall remain on probation provided s/he complies with his/her academic plan, until s/he is meeting the University's Satisfactory Academic Progress standards.

If the appeal is denied, the student can continue to attend the University, but it would be at his/her own expense.

The student will be sent a letter, copied to his/her Dean's Office, advising him/her of the outcome of the appeal.

Reinstatement of Financial Aid Eligibility
A student whose financial aid eligibility has been terminated for failure to maintain Satisfactory Academic Progress and who is subsequently found to be meeting the SAP standards and who meets all other eligibility requirements shall be eligible for federal and institutional aid.

Standards for College of Medicine Financial Aid Recipients

Introduction
Students must maintain Satisfactory Academic Progress (SAP) in order to remain enrolled as candidates for the M.D. degree. The College of Medicine SAP policy includes both qualitative and quantitative standards, which are detailed below.

Academic progress for medical students is closely monitored by the College of Medicine Committee on Advancement. The specific standards by which the Committee on Advancement operates are detailed in the Rules and Regulations of the College of Medicine.

Qualitative Standards
The qualitative standards for academic progress are detailed in Section 3 of the Rules and Regulations of the College of Medicine and each student's progress is reviewed at least once each academic year by the Committee on Advancement.

Students must pass each segment of the curriculum to the satisfaction of the Committee on Advancement before advancing to the next segment, and must complete all requirements of the curriculum to the satisfaction of the Committee in order to graduate. Students must maintain academic standing consistent with the College of Medicine's graduation requirements. Students are considered to have academic standing consistent with the College's graduation requirements if they are progressing through the curriculum to the satisfaction of the Committee on Advancement.

As outlined in the Rules & Regulations of the College of Medicine, students who fail any course, clerkship, or advanced rotation may, with the permission of the Committee on Advancement, make arrangements to remove those deficiencies or repeat the courses, clerkships, or advanced rotations. A student removing deficiencies or repeating the work of Foundations or one or more clerkships or advanced rotations with the approval of the Committee on Advancement is considered to have an academic standing consistent with the College's standards for graduation and therefore to be making Satisfactory Academic Progress, provided s/he continues to meet the Quantitative Standards outlined below.

Students who fail to meet the qualitative standards are dismissed from the College of Medicine.

Quantitative Standards
The maximum timeframe to earn the M.D. is six years, including leaves of absence granted by the College of Medicine. Except as noted below, a student shall not remain enrolled as a candidate for the M.D. degree, and shall not receive financial aid, beyond 6 academic years from his/her matriculation to the College of Medicine.

The College of Medicine curriculum is comprised of three segments: Foundations, Clerkships and Advanced Integration. The standard lengths of these curricular segments are as follows:

  • Foundations - 19 months
  • Clerkships - 12 months
  • Advanced Integration - 14 months

In order to ensure timely progress toward his/her degree and maintain Satisfactory Academic standing, a student must

  • Complete the Foundations Level within three years of matriculation to the College of Medicine
  • Complete the Clerkships Level within two years; except that a student who has taken more than the standard 19 months to complete Foundations must complete the Clerkships Level on a pace that maintains progress toward completion of the M.D. program by the end of the sixth academic year following matriculation to the College of Medicine.
  • Complete Advanced Integration
    • Within two years OR
    • By the end of the sixth academic year following his/her matriculation to the College of Medicine, whichever is sooner.

A student enrolled in the M.D.-Ph.D. Program must meet the standards outlined in above and may not take more than six cumulative years to earn the M.D. degree. The period of time during which a student is enrolled in the Ph.D. portion of the M.D.-Ph.D. program is excluded from the six year cumulative maximum timeframe.

A student granted leaves of absence from the College of Medicine M.D. program in order to pursue additional degrees (e.g., Master's in Public Health) at a Title IV approved institution must meet the standards outlined in above and may not take more than six cumulative years to earn the M.D. degree. The period of time during which a student is on leaves of absence to pursue additional degrees is excluded from the six year cumulative maximum timeframe.

The Quantitative Standards are monitored by the Committee on Advancement. A student who fails to meet the Quantitative Standards is ineligible for financial aid; however, a student will be eligible for financial aid during periods of Financial Aid Probation as defined below or when an academic plan is established as defined below, that will allow a student to meet the quantitative standards by specified dates.

Repeated Coursework
A student repeating a course, clerkship or rotation with the approval of the Committee on Advancement is considered to be making Satisfactory Academic Progress provided s/he continues to meet the quantitative standard outlined above.

Except as noted below, financial aid is available for repeated coursework to otherwise eligible students, provided the student will receive credit for the repeated course and provided the student continues to meet both the qualitative and quantitative standards for satisfactory academic progress.

Financial aid is not available for a previously passed course repeated due to failing other coursework. For example, if a student is required to repeat the entire first year of Foundations due to failure to pass two Foundations level courses, financial aid will only be available for the two failed courses.

Incompletes and Withdrawals
Students must complete all segments of the curriculum to the satisfaction of the Committee on Advancement. Failure to do so will result in a determination that a student is not making SAP. Incompletes and withdrawals may be made up with the permission of the Committee on Advancement. A student who is making up a withdrawal or incomplete with the approval of the Committee is considered to have an academic standing consistent with the College's graduation requirements and therefore to be maintaining SAP, provided s/he continues to meet the Quantitative Standards outlined above.

Transfer Credits
In the event that a student transfers into the College of Medicine, it shall be assumed that any courses/credits accepted for transfer were completed to the satisfaction of the Committee on Advancement and those credits will be considered attempted and completed.

Academic Amnesty
All coursework completed as part of a student's M.D. program at UVM College of Medicine shall be evaluated when determining whether the student is making academic progress.

Financial Aid Eligibility
As indicated above, financial aid eligibility is terminated for students not making SAP. A student whose financial aid eligibility is terminated will regain eligibility for financial aid

  • If s/he is found to be making Satisfactory Academic Progress at the next scheduled evaluation; the student will be eligible beginning with the payment period in which the student is found to be making progress.
  • During a period of Financial Aid Probation approved as the result of the student's appeal as described below.
  • Following a period of Financial Aid Probation if the student is then found to be making Satisfactory Academic Progress.
  • During and following a period of Financial Aid Probation if the student is not making Satisfactory Academic Progress but meets the requirements of a documented academic plan developed as the result of an appeal.

Financial Aid Probation
Financial aid probation is a period of time, not to exceed one payment period, during which a student who is not maintaining Satisfactory Academic Progress is eligible for financial aid as a result of an appeal.

Notification
The chair of the Committee on Advancement or his/her designate shall notify the Associate or Assistant Director for Compliance, Audit & Control in Student Financial Services when any student is not meeting the quantitative academic progress standards.

Student Financial Services shall notify students whose financial aid eligibility has been terminated for failure to meet the quantitative standards of their right to appeal that termination.

Right to Appeal
Students may appeal a decision of unsatisfactory academic progress and any corresponding termination of financial aid eligibility. Such appeals will be heard by the Committee on Advancement or by an ad hoc committee with representatives from the Committee on Advancement and Student Financial Services if a student appeals for aid beyond the six year maximum timeframe due to extenuating circumstances such as catastrophic illness.

Grounds for Appeal
Appeals may be granted and, if applicable, financial aid eligibility reinstated on a probationary basis, based on one the following.

  • The student has documented why s/he failed to meet the quantitative standard and what has now changed that will permit him/her to meet the quantitative standard, AND the Committee on Advancement reasonably expects the student to be meeting the quantitative standard by the next evaluation.
  • The student has documented why s/he failed to meet the quantitative standard and what has now changed that will permit him/her to meet the standard. The Committee on Advancement does not reasonably expect that the student will meet the quantitative standard at the next evaluation; however, the Committee on Advancement has established a specific and documented educational plan that, if followed, will permit the student to meet the quantitative standard by a specified date.

Appeals will not be granted for students who have reached the maximum timeframe to complete their degrees solely for the purpose of providing the student additional time in which to complete required coursework.

In the event of extraordinary circumstances, such as catastrophic illness or required military service, a student may appeal the quantitative standard and seek financial aid beyond his/her sixth academic year after matriculating to the College of Medicine. These appeals shall be heard by an ad hoc committee comprised of representatives of the Committee on Advancement and Student Financial Services.

For U.S. military veterans seeking re-admission to the College of Medicine under the University's Veteran Readmission Policy, the student's notice of his/her intent to re-enroll shall constitute the appeal and the period of qualified service/recovery shall be excluded when evaluating the student's academic progress.

A copy of any educational plan developed as the result of an appeal shall be provided to Student Financial Services.

Financial Aid Eligibility and Illegal Drug Use

Please find below a copy of the annual notice sent to all students regarding the impact of possession and/or sale of illegal drugs on eligibility for federal and university financial aid.

Dear Student:

In addition to the many known health risks associated with illegal drug use, we are required to notify all students each academic year that a federal or state drug conviction for an offense that occurs while a student is receiving Federal Student Aid may disqualify a student from receiving Federal Student Aid funds including, but not limited to, Federal Pell and SEOG Grants, Federal Stafford and Perkins Loans, Federal Work Study and institutional sources of aid including University grants.

For students convicted of possession or sale (including conspiring to sell) of illegal drugs where the offense occured while the student was receiving Federal Student Aid, the student will be ineligible for Federal and University Student Aid as described below.

  • Possession of Illegal Drugs: 1st Offense:
    Ineligible for Federal Student Aid and University aid for 1 year from date of conviction.
  • Possession of Illegal Drugs: 2nd Offense:
    Ineligible for Federal Student Aid and University aid for 2 years from date of conviction.
  • Possession of Illegal Drugs: 3rd Offense:
    Ineligible for Federal Student Aid and University aid indefinitely.
  • Sale of Illegal Drugs: 1st Offense:
    Ineligible for Federal Student Aid and University aid for 2 years from date of conviction.
  • Sale of Illegal Drugs: 2nd Offense:
    Ineligible for Federal Student Aid and University aid indefinitely.

Please don't risk your health and financial aid eligibility by possessing, using, or selling illegal drugs.

Sincerely,
UVM Student Financial Services

Study Abroad and Aid

Your financial aid will be re-evaluated if you choose to enroll in a study abroad program. Your aid award will be based on the cost of your study abroad program. If less expensive than the same period of enrollment at UVM, your total aid will be reduced. If more expensive than the same period of enrollment at UVM, your total aid will be increased. Generally, loans will be offered to cover the additional cost. Please note that most UVM Grant and Scholarship assistance may only be used for UVM sponsored exchange programs (including ISEP Exchange, but not ISEP-Direct), or a UVM semester abroad program (Oaxaca, Mexico program, Belize program, Buckham Overseas program). These programs are generally referred to as "internal" programs. Institutional aid is not available for programs classified as approved external programs by the Office of International Education.

Summer Study and Aid

The Federal Stafford Loan Program and the Federal PLUS Loan Program allow borrowing for summer study provided you have loan eligibility remaining from the prior academic year. You must be enrolled in at least six credits during the summer session to be considered for these Federal Loan Programs. Federal Pell Grants may be available to students who qualify based on enrollment status and financial need. In order to be considered for summer aid, you must complete the FAFSA for the prior academic year (ie: to receive aid in the Summer 2012, you must complete the 2011-2012 FAFSA). After registering for summer courses you will receive an email from Student Financial Services with a link to further information regarding summer financial aid options.

Reapplying for Aid

Students are required to complete the FAFSA every year to be considered for financial aid each year. Since family circumstances may change, your financial aid eligibility must be determined annually. There is no automatic renewal of financial aid awards at UVM. Your FAFSA must be received each year by the Federal Processor no later than March 1 to meet the UVM priority funding deadline. A student whose FAFSA is received by the processor after the March 1 deadline may receive reduced levels of aid because priority for limited UVM financial aid funding is given to students who meet published deadlines.

Due to increased demand on financial aid resources, increases in tuition, room and board may not be met by additional grant assistance. Student and parent loans may be awarded to assist in funding annual increases in the cost of attending the University.

Helpful Resources

UVM Admissions

Career Services

College of Medicine Financial Aid

Registrar

Residential Life

University Dining Services

Important Dates

February 10: FAFSA Priority Deadline for first-year students

March 1: FAFSA Priority Deadline for renewal (all returning students)

March - May: Notification of Financial Aid Awards (or estimates) e-mailed to new, admitted students

June: Financial Aid Award Notifications e-mailed to upperclass students

July: Fall bill notifications sent via e-mail to UVM address; complete necessary promissory notes and student loan entrance counseling (first time borrowers)

August: Fall bills due

September: Work-Study job placement deadline

December: Spring bill notifications sent via email to UVM address

January: Spring bills due; complete new FAFSA for the next year's aid consideration

Contact Us

UVM Student Financial Services
223 Waterman Building
85 South Prospect Street
Burlington, VT 05405
Tel. 802-656-5700
Fax. 802-656-4076
E-mail: sfs@uvm.edu
http://www.uvm.edu/sfs

Last modified October 26 2012 12:13 PM

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