University of Vermont

Division of Student Affairs
Think. Care. Act.

Dining Vendor Selection Process


Vendor Proposals Presentation and Q&A
Monday, November 17, 2014
First Open Forum 9:00-10:30am
Second Open Forum 2:30-4:00pm
Billings North Lounge

Individuals wanting to ask questions will need to register upon arrival using a valid UVM ID (first come, first serve). Registration will open 30 minutes prior to the forum. Feedback after the forum can be sent to:


The current contract for on-campus dining services ends June 2015. The University must engage in a competitive bid process to select the next campus dining services vendor. The process of identifying a new vendor and issuing a contract will include a formal request for the proposals, proposal review and vendor interviews, contract negotiations and approval of the final contract by the Board of Trustees.

Committee Membership

Claire Burlingham, University Controller (Co-Chair)
Richard Cate, Vice President for Finance and University Treasurer (Co-Chair)
Annie Stevens, Vice Provost for Student Affairs (C0-Chair)
Cynthia Belliveau, Dean, Continuing and Distance Education
Andrew Bowen, Vice President, Student Government Association
Patrick Brown, Director of Student Life & the Davis Center, Student Affairs
Dennis DePaul, Assistant Dean of Students for Business Operations, Student Affairs
Patricia Eldred, Director of AFS Auxiliary Services, Administrative & Facility Services
Natalie Guillette, Director of Procurement Services
Douglas Lantagne, Dean, UVM Extention
Kelly O’Malley, Coordinator of Ceremonial Events, Office of the President
Joseph Oteng, President, Inter-Residence Association
Gioia Thompson, Director, Office of Sustainability
Amy Trubek, Associate Professor, Nutrition & Food Sciences, and Director, Food Systems Program

Committee Charge

To conduct a comprehensive, inclusive, and strategic sourcing process for an on-campus dining services vendor, and identify the vendor proporsal that is most responsive to the University needs specified in the RFP. By October 1, 2014, submit for Provost’s consideration a report that summarizes the committee’s process, findings, and recommendation.

Expectations for Committee Members

  1. Maintain confidentiality throughout the process
  2. Sign a declaration verifying the absence of conflicts of interest or conflicts of commitment related to this process
  3. Comply with University purchasing and contract signatory policies

Proposed Timeline

The current contract for on-campus dining services ends on June 30, 2015. The following timeline sets out estimated milestones for selecting the next dining vendor.

December 1, 2013 - Charge the Committee and Task Force
January 1, 2014 - Begin consulting with campus constituents
June 1, 2014 - Begin drafting RFP
September 5, 2014 - Issue RFP
October 30, 2014 - Vendor RFP responses due
November 12- Dec. 12 - Vendor interviews (with campus forums) and site visits
Decemeber 19, 2014 - Report and recommendation to Provost
January, 2015 - Contract Award and Negotiations
February 1, 2015 - Contract negotiations
May, 2015 - Contract approved by the board of trustees
July 1, 2015 - Contract begins

**The estimated timeline above will be adjusted as necessary and appropriate.
Last updated: July 30, 2015

Provide Feedback

If you would like to provide the Committee with your thoughts regarding current services and recommendations for future services please email the committee at

Campus Engagement

The committee is dedicated to reaching out to a variety of groups on campus to solicit their feedback about our current dining program and services. Below is a list of the groups that will be contacted in order to gather additional input.

Students and Program Staff
Student Government Association
Graduate Student Senate
Inter-Residence Association
Resident Advisors
Fraternity and Sorority members
International students and OIE staff
ALANA Students and staff
Orientation Leaders
Eco Reps
Admissions staff
Medical School
Athletes and Athletics Staff
Off-campus residents

Faculty and Staff Groups
Faculty Senate
Staff Council
Alumni Association
University Business Advisors

Campus Operations Partners
Custodial Services
Campus Planning
Risk Management
Conference and Events
Physical Plant
Parking and Trans
IT Service
Administration and Facility Services



Last modified July 30 2015 10:34 AM